HomeMy WebLinkAboutMBC Minutes 3/31/20161131111 MUNICIPAL BUILDING COMMITTEE
VIZU MARCH 31, 2016
MEETING MINUTES I r
MEMBERS PRESENT: Robert Barry, Vice Chairman
101b SEP 12 All' 10
Bryan Young, Member; Evan Epstein, Member
ABSENT: Chris Paquin, Chairman; Julie Hunter, Member
GUESTS PRESENT: Mike Ahern, OPM/Public Buildings; Mark Cook, Highway
Operations; Neil Boldrighini, Fire Chief
Frank Archer, Police Lieutenant; Lee Azinheira, Public Works
Director; Joe Milani & Greg Joynt, Kaestle Boos Associates
Lisa Barry, Secretary
The meeting opened at 7:01pm at the Mansfield Town Hall
Mike had a meeting yesterday about evaluations, discussed budget. Mike, John Stanbrook and
Bill Ross are going to work better on the soft costs, come up with a figure, and take a look at the
budget. Hopefully for next meeting they will have a spreadsheet to go over with everyone. Joe:
Estimate has been revised. Cost management log, new suggestions awaiting pricing, added to
list to be looked at. Meeting early next week to come to a number. Get this resolved and go
forward with the bid. Greg Joynt: Can't compress too much more. Need a construction cost
number from us. Soft costs last two weeks: Bill Ross is going to get back to Mike Ahern on a
couple of things. Had a meeting yesterday and Doug wants to be involved too. John Stanbrook
is going to get finalized by next week. Alyssa (source evaluator) was out today for some
drainage stuff. Asbestos came back good. Digging more foundations next week. LSP test going
to do a draft, everything is looking good. Monitoring Well is going in next Wednesday, will take
about a week to get results. Test bids were done today. Borings are next week. Good gravel
where trees were removed. 30.3 million is a guide estimate, right now is 30.08 Million at
budget. Do not know number right now. The overall soft cost still needs to be finalized and
handed in to KBA.
Evan Epstein: what are still outstanding costs: Mike read off list of items. Sewer line from
road up to a certain point in building is going to be tough.
Topo?? was done today. 4 points of the main buildings are laid out. Took bunch of soil samples
today.
KBA Continues to tweak plans, etc. working on exterior facade.
Mike is going to put in central register to bid next week.
Overall schedule: tracking
Getting foundation: need metal building approved then foundations get confirmed.
End of next week, Mike will have things together from outstanding soft cost list.
Neal addressed the numerous items KBA to review' with design progression went through most
of those items.
Bryan: are there any large ticket items to be cut? Discussed items that are able to be delayed
without being cut out completely.
Discussed taking landscaping out for now and see where we are in the end and get someone
local.
MBC Meeting Minutes March 31, 2016
Discussing schedule of bids, etc.
CD's: if we tell KBA to move forward they will. General discussion about weather conditions
and budget.
Bryan thinks by next Friday we should have a soft cost number signed off by the Town Manager.
MBC will issue KBA our soft cost figure on Friday or sooner.
Discussion about pavement details.
Commissioning Agent: KBA thinks it's beneficial to have them. MBC thinking on Police and
Fire not on DPW side.
Bob Barry wants KBA to evaluate asphalt issue. At a minimum sacrifice asphalt. Leave at 3"
binder level, take out of costs right now. Change Order contingency.
Post meeting for April 7, cancel if not needed.
Evan suggests we should be able to approve the final design next week since we are very close.
Everyone agrees.
Review and Discussion of Invoices
Motion To approve Invoice #16144 from Meadowbrooks in the amount of
$3,192.00 recommended and approved by Mike Ahern (Young/Epstein)
all in favor; unanimous
Motion To approve Invoice #110087 from Surveying and Mapping Consultants
(SMC) dated March 4, 2016 in the amount of $2,300.00 for demarcation
of clearing approved by Mike Ahern (Young/Epstein) all in favor;
unanimous
Motion To adjourn at 8:30pm (Epstein/Young) all in favor; unanimous
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully submitted,
MBC Meeting Minutes March 31, 2016
Date of Acceptance