HomeMy WebLinkAboutMBC Minutes 10/4/2016MUNICIPAL BUILDING COMMITTEE
AUGUST 4, 2016
MEETING MINUTES
3 )MCE
MEMBERS PRESENT: Chris Paquin, Chairman; Bob Barry; Vic"i�iri�
Bryan Young, Member; Evan Epstein, Member 8:29
ABSENT: is
GUESTS PRESENT: Mike Ahern, OPM/Public Buildings; Mark Cook, Highway
Operations; Neil Boldrighini, Fire Chief; Bill Ross, Town
Manager; Lee Azinheira, Public Works Director; Joe Milani &
Greg Joynt, Kaestle Boos Associates
Lisa Barry, Secretary
The meeting opened at 7:00pm at the Mansfield Town Hall
Proprietary items:
Mike Ahern is reviewing estimates from handout.
1) Freestanding carport 2000 s.f.
2) Attached canopy on the north
3) Storage building - Police 120(
4) Additional 10 spaces free stag
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of the DPW building 2055 s.f.
carport 2000 s.f.
;e to get the most out of the money. That part of the paving
as non
d to be
I mildew shouldn't be,a pro
ald cost quite a bit more aft
I be going underneath the 1E
?uilding but it cannot be heated in the
heat in the future. As long as there is air
,m. This would be dry storage on a slab for police
the fact according to Mike Ahern and KBA.
W canopy. Electricity and sprinkler also.
Evan Epstein: Benefit of carport is what?
Ron Sellon: Keeping them from having snow on cruisers, etc. shortening life span if exposed to
weather related conditions.
Evan: What is being stored in police storage building?
Ron: Bikes, parts for vehicles
Neal Boldrighini: How many spaces do police need?
Ron: 23 spots 16 line cars?? Ron Sellon would go with carport
Alternates are meant to be options to be added in if there is money left over from original
project.
Evan: What is lifespan reduction of leaving vehicles outside?
Ron: 3 times as much over 15 years. Greater savings because it is so cheap to build carport
MBC Meeting Minutes August 4, 2016
Motion To prioritize alternates:
1) DPW attached canopy; 2) free standing carport; 3) storage police building; 4)
additional 10 spaces free standing carport, (Young/Barry); all in favor; unanimous
Bryan Young: asking Joe Milani about being at 2.5L% design contingency and 90% drawings,
what is possibly left?
Joe Milani: it gives us a cushion.
Joe Milani: never want to come in below bid number, always a little high to add in extras.
General discussion about square foot costs summary handout.,:
General discussion about bidders.
$35,684.18 with alternates. Once we get bids that will determine alternates.
Bid dates: schedule updates from KBA:
Aug 18, 2016 is still the date to put out to bid, Sub bids 3 weeks after that on Oct. 15 and Nov 1
start work to build DPW building 20 months to build public safety building.
Handout from KBA, site plan; project size by squar0botage;'within 1.5-2% of original costs.
Building size was reduced then budget was
discussion regarding this.
Discussion on how to present documentation to Planning Board and Board of Selectman. Bill
Ross sueeests showinesas Dower point to BOS so residents at home can view from the television.
Proprietary items for bid documents -'Joe Milani
Vehicle exhaust system, energy management system, keys, and electric doors; would like
buttons to open doors for handicap accessibility.
General discussion about each of the proprietary items and the importance of each.
Vote on Proprietary items:
Motion To Approve Proprietary Items in this order:
1) Vehicle exhausts system;
2) Energy management system;
3) Keys; and
4) Electric doors;
(Paquin/Young); all in favor; unanimous;
MBC Meeting Minutes August 4, 2016
KBA will provide information on these items to committee.
General Discussion re: handout from Garden Club for entrance plan of complex.
Joe Milani: recommending put garden club ideas in as a change order; Bob Barry says hold
something; everyone supports it just change design. Will put in landscape drawings. All are
supportive of concept.
Bill Ross: made decision of moving electric to south side of street with power lines, couldn't
justify going underground
Mike Ahern: going over handout (attached) with status update. Drone flying and pictures of
major aspects of steel work. Can put progress updates on website from Wayne Garriepy. At the
end he will put together a movie of all aspects of construction $55/hr. looking at $175 each time.
Mike would like to hire him to do this work.
On site: received one bid for blasting of $96,000.00, it's come down to $90,000. Items to add to
that are rock removal and gravel. Evan: Why didn't we get more bids?
Mike Ahern: it is a lot of work, drilling twice a day and there is a large liability on them because
houses are so close.
Blasting whole area but at different elevations. General discussion about how much blasting we
should be doing.
Mike reviewing soft costs and self -preformed work that was in handout (attached).
General discussion about handling all submittal exchange/documents. Will discuss at next
meeting.
RFQ's are back from 911 Dispatch Center. 2; proposals came in; a couple members of
committee to be part of this sub -committee: Bob Barry and Chris Paquin will be part of
committee along with Mike Ahern, Ron Sellon, Neal Boldrighini, and Frank Archer.
Review and Approval of Invoices:
Mike has reviewed all invoices. General discussion about prevailing wage.
Motion To approve all invoices (attached) received on August 4, 2016 in the
amount of $258,815.65 (Paquin/Epstein); unanimous; approved
Motion To adjourn at 9:15pm (Paq'uin/Young) unanimous; approved
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully submitted,
Chris Paquin
Signatur Chair
MDC Meeting Minutes August 4, 2016
Date of Acceptance
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company
Invoice
Amount
G. LOPES
14231
$18,440.00
G. LOPES
14234
$1,480.00
G. LOPES
14300
$10,730.00
G. LOPES
14366
$8,030.00
KAESTLE BOOS
9
$68,400.00
KAESTLE BOOS
10
$148,790.00
UEC
5514
$1,800.00
UTS
66238
$500.00
WOODARD & CURRAN
130261
$645.65
TOTAL
$258,815.65
We have all prevailing wages and Mike has reviewed everything
$ 217,190.00
Town of Mansfield
6 Park Row, Mansfield, Massachusetts 02048
MEMORANDUM
TO: Chris Paquin- MBC Chairman
William Ross- Town Manager
MBC Members
Doug Annino
Department of Public Wlorks
Public Buildings/Speeial Projects
MichaelAhern, Operations Manager
FROM: Mike Ahern, Public Buildings/Special Projects Manager
DATE: August 4, 2016
SUBJECT: Updated soft costs and self -preformed work for DPW/Public Safety Project at
90% CD
Utility back charges
o Verizon $ 80,000.00 (estimated based on recent conversation switching underground to
overhead.)
o Comcast $ 25,000.00 (estimated based on recent conversation switching underground to
overhead.)
o Mansfield Electric work $00.00 (per B. Ross this will be paid from electric dept and will not
be charged to the project.)
O Mansfield Water work $00.00 (per B. Ross this will be paid from water dept and will not be
charged to the project.)
o Gas Company work $00.00 (Already in KBA estimate)
Subtotal $105,000.00
2. Arch. Engineering/consulting services
o KBA $ 1,900,000.00
O PM&C $ 21,100.00 (owner requested DD and CD estimate)
o SMC $ 27,370.00 (site survey work)
o Weston and Sampson $ 15,000.00 (geotec work)
o Weston and Sampson $ 16,500.00 (geotec inspections on foundations)
o Material testing $ 85,000.00 (estimate)
o Commissioning Services $54,000.00 (Based on contract with Sebesta)
O Traffic signal design works $ 0.00 (will be paid from Chapter 90 per B. Ross)
o Woodard and Curran $ 21,600.00 (hazmat ground conditions)
o UEC $ 4,300.00 (DPW garage interior hazmat testing)
O UEC $ 5,000.00 (DPW garage interior hazmat testing during demo
o Project Dog $ 1,200.00 (bidding and plan room)
Phone (508)261-7336 Fax (508)261-7452 Emailmabern@manfeldma.com
O Project video $15,000.00 (drone and picture during progress)
3. OPM/clerk of the works/support staff (assume DPW garage and PS 3 years total)
o Mike $300,000.00 (not to exceed)
o Ned $ 250,000.00
Peter $208,800.00
Subtotal $758,800.00
4. Generators for both DPW and PS supplied only installed by contractor
Cost $ 290,000.00
This is for 2 units being 350kw each with sound attenuated enclosures, load banks, and transfer switches)
Subtotal $290.000.00
5. Installation of traffic signals
Cost $ 00.00 (this will be paid by Chapter 90 funds per B. Ross)
Subtotal $00.00
6. Self -preformed work onsite
o Work completed onsite $256,086.00
o Planting Labor/Hydro seeding berm $9,700.00
o On-site blasting/gravel/hammer/dozer $183,320.00
o Landscaping $126,000.00
o Pump Station electrical relocation $7,500.00
Subtotal $582,606.00
7. Reproduction/misc.
costs 10,000.00
(Reduced $20,000.00 number to $10,000.00)
Subtotal $10,000.00
8. Furniture/ equipment allowance/security/technology
DPW/PS furniture/Equip/appliances
$822,913.00
DPW/PS Security
$400,000.00
DPW/PS technology
$150,000.00
9. Legal/advertising.
Cost per estimate $ 5,000.00
10. Moving Services
Cost $20,000.00
(Reduced $50,000.00 number to $20,000.00)
11. Fiber splicing/cabling/testing for our network/ phone system relocate and new phones
where needed
Phones $38,000.00 (based on estimated from phone provider)
Fiber $40,000.00 (based on estimated from fiber company)
Subtotal $78.000.00
12. Hazmat allowance in ground inspection/new wells
Cost $20,000.00 *
(Reduced $78,600.00 number to $20,000.00 report states a heavy-duty vapor barrier added for additional safety.
Number includes any additional site inspections during vapor barrier install. Note: We will probably have to replace the
monitoring wells that will be disturbed during construction and redevelop them in the future.)
Subtotal $20.000.00
13. Add Service allowance
Cost $30,000.00
(Reduced $50,000.00 number to $30,000.00)
Subtotal $3Q,000.00
14. Temp facilities for owner
Trailer $ 11,000.00
Internet $ 1,200.00
Subtotal $12,200..00
Total of items 1-14
15. Owner Contingency (5% of construction costs only)
5% per estimate $1,405,034.00
Subtotal $1,405,034.00
Total of items 1-15
Breakdown of costs:
Construction base bid cost per July 29, 2016 probable cost: $ 28,100,695.00
Town Soft Costs and Self preforming costs (estimated): $ 6,855,623.00
Total costs w/o alt
Add alternates 1-4 in no specific order add: w/5% cont $ 808,500.00
Total costs w/alt costs $
Alternates:
Freestanding Carport 2000sf
Attached canopy on the north side of the DPW building 2055sf
Storage building Police 1200sf
Additional 10 spaces free standing Carport 2000sf
$220,000.00
$200,000.00
$150,000.00
$200,000.00
Town of Mansfield
6 Park Rom, Mansfield, Massachusetts 02048
MEMORANDUM
Department of Public Works
Public Buildings/Special Projects
MichaelAhern, Operations Manager
TO: Chris Paquin, Municipal Building Committee (MBC) Chairman
Municipal Building Committee Members
William Ross, Town Manager
Doug Annino
FROM: Mike Ahern, Public Buildings/Special Projects Manager
DATE: August 4, 2016
SUBJECT: Status Update for DPW/Public Safety Project #7
Aerial view of site to date
11bone (508)261-7336 Fax (508)261-7452 Emailmabern@mans6eldma.com
Site work
1. We have received bids for necessary blasting that we are aware of on site. The bids came in at
$96,000 and we only had (1) bidder Maine Drilling and Blasting Company. In addition to the
blasting services, we own the cost of an excavator, fire details and miscellaneous stone. We have
anticipated the closure of Rt 106 for very minimal times (5 — 10 min) during the blasting, and the
police department has agreed to use line cars whereas it will only be 5 —10 min twice a day. I
have estimated the on-site blasting number with other services that go along with it for
$183,320.
2. The berm has been completed up to the northern edge. We met with the landscape architect
and have staked out tree locations on the berm (approximately 25 trees). Due to extremely hot
weather, we have postponed the planting of the trees and seeding of the berm until mid-
September.
3. Due to significant ledge / large boulders in southern area of the site, this has postponed our
ability to relocate the 18" and 12" water mains on site and putting the underground utilities in.
We anticipate starting the water main relocation work and electric utility work mid-September.
4. We recently met with VHB regarding the signalization at the East St / Pratt St intersection and
the Fire Preemption signaling on the east end of the site. These traffic signals are anticipated to
be bid Winter 2017 and work started July 2017 which will be in close proximity to full
signab,ation by the time the DPW building is occupied in Fall 2017.
5. We met with representatives of the electric department, Verizon and Comcast and have
confirmed that we will be using wood poles along Rt 106 in lieu of underground services. The
services feeding the site will all be underground from the South side of Rt 106 into the site. This
decision to switch from underground to overhead along the south side of Rt 106 was made due
to the extreme cost of placing the conduits underground.
6. We have excavated and shaped the large retention basin on the Northern end of the site.
Project Schedule
7. We have reviewed the 90% submission documents and forwarded most of our comments to
KBA and the balance of our comments will be forwarded by the end of the week. Presently it
appears we are going to stay on schedule and have bidding documents available on or about
August 18, 2016. I have enclosed a budget including soft costs and construction costs for
review based on the 90% drawings and specifications.
8. We have completed the Conservation Commission process and have received an NOI for the
site. We went through the site plan approval process and received input from the various
department heads and KBA is working to address their concerns. We are scheduled to meet
with the Planning Board and the Board of Selectman August 10 to complete the municipal
clearing house process.
Stakes showing location of trees on South end of berm.
Northern end of completed berm.
North retention basin.
Ledge / Boulders requiring blasting.
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New Public Safety & DPW Municipal Complex
Mansfield, MA
Architect:
Kaestle Boos Associates, Inc.
325 Foxborough Boulevard, Suite 100
Foxborough, MA 02035
(508) 549 9906
August 3, 2016
90% Construction Document Estimate
Cost Estimator:
Daedalus Projects Incorporated
112 South Street
Boston, MA 02111
(617) 451 2717
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