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HomeMy WebLinkAboutPLANNINGbrd_08102016Planning Board Minutes RECEIVED August 10, 20161-11 41 'TO WH 0 IfNE Present: Tom French, Chairman; Beth Ashman -Collins, Acting Clerk, Michael Fek, tic LeBlanc 16 SEP 15 P I Oq Alternate Joe Cerretani Shaun P. Burke, Director of Planning and Development; Jennifer Davis, AdminMMSFIELD Assistant MASSACHUSETTS Town of Mansfield: Lee Azinheira, DPW Director; Neal Boldrighini, Fire Chief; Ron Sellon, Police Chief; Mike Ahern, DPW Special Projects Manager Municipal Building Committee: Bob Barry, Chris Paquin, Evan Epstein, Bryan Young Finance Committee: Walter Wilk Kaestle Boos Associates: Joe Milani and Greg Joynt VHB: Bob Clinton and Chris Fay Weston and Sampson: Jeff Alberti and Alyssa Peck Mr. Milani explained the plan has been presented to the Conservation Commission and the Town Engineer. Mr. Milani explained Alternate #1 would be a covered car port at the back of the DPW building; Alternate #2 would be a covered car port at the back of the Police Department; Alternate #3 would be a storage building at the back of the Police Department; Alternate #4 would be a second covered car port at the Police Department. Mr. Milani said the project will be built in two phases, with the DPW building at the front and Public Safety at the back. Mr. Milani said the existing parking at the Water Department, access to the fueling station and access to the Fish & Game Club will be maintained throughout construction. Mr. Fay said there will be a traffic signal installed in front of the facility at the "T" intersection. VHB has done a traffic study and traffic counts to come up with best timings for the corridor, as well as for left turns and turns into and out of the side streets. A signal will be installed in front of the fire truck bays to activate the lights, and police vehicles have equipment that will be able Planning Board August 10, 2016 to activate the lights from the road. There will be one signalized pedestrian crossing going north -south, which will be fully ADA -compliant. Mr. Fay said they will look at the timing of the lights after installation, and may change the timing depending on the results. There will be overhead mast arms to hold signals, new pavement markings, arrows, left turn only lanes and markings on side streets. Mr. Burke asked about the signal preemption; Mr. Fay said they have talked with the Police Department, which already has the equipment in their vehicles to activate the lights. Chief Boldrighini said the Fire Department and Police Department will have the same technology to activate the lights. Mr. Burke asked if the pedestrian signal will have an audio component; Mr. Fay said it will have the latest ADA technology, including a nighttime mode so it will not bother the residential neighbors. He said the system will be able to adjust to ambient background noise. Mr. Milani explained the schedule, with the project going out to bid in August 2016 and bids due back in mid-October 2016. Phase 1, the DPW building, will take about 10 months and Phase 2, the Public Safety building, will take about 20 months. The total timeframe will be around 32 months. Mr. Ahern said the traffic signal at the main intersection will be installed by the time the DPW building opens. Mr. Milani explained the square footage has been reduced slightly and at this point, they are holding to the projected budget. He said the Town has already done a lot of the site work, and the contingency cost may come in less than budgeted. He said the estimate is currently $34,8565755. Mr. French asked if the estimate includes everything. Mr. Milani said the landscaping was put into the owner -procured costs. Mr. French asked if the estimate includes the roadway work; Mr. Ahern said there will be no curbing or sidewalk changes; there will be new signage and striping. Mr. Milani said the traffic signals will be paid out of Chapter 90 funds. Mr. Azinheira said Est Street will be milled overlaid, but the Town was already planning to do that. Mr. Ahern said the traffic lights are not included in the estimate; Mr. Milani said the intersection signalization is a separate project. He said there will be a conduit run from the street to the building, which is included in this project's estimate. Mr. Milani said the public safety building will include the Police Station, a central glass atrium with the main entrance and the Revere Bell [donated by the former St. John's Episcopal Church on High Street], a community room and the Fire Station. Mr. French asked if the estimate includes furniture; Mr. Milani said that is included in the total project budget. Mr. Joynt said the DPW building will have the employee facility and office area at the front and vehicle areas at the back. They tried to minimize massing at the front to control costs and increased the massing at the back to accommodate the vehicles. He said a lot of the building is a minimally heated garage. Planning Board August 10, 2016 Mr. Burke asked about the roof of the DPW administration building; Mr. Joynt said the roof will have a snow guard to prevent snow from sliding; the Fire Department apparatus bay will have a similar snow guard. Mr. Joynt said the idea of the guard is to provide friction to keep the snow in place and avoid large chunks shearing and slipping off the roof. The roofs will also have anchor points so staff can safely clear the roofs. Mr. Cerretani asked how many years of useful life this building will provide. Chief Boldrighini said they looked at the next 30-50 years of growth in town and he thinks 50 years is a good estimate. Chief Sellon agreed. Mr. Ahern said there is no communication tower in the Public Safety building because dispatch will remain at 50 West Street. Correspondence The clerk read memos from Mr. Burke, Ms. Gonyer and Chief Boldrighini. Mr. Burke said the department head comments have been addressed. Ms. Peck said she is working with Mr. Alves to resolve the remaining Engineering comments. Mr. Burke said the Revere Bell will be lit so it can be seen from East Street. Mr. Milani said the project is scheduled to go out to bid August 18. Ms. Ashman -Collins asked about the dumpsters. Ms. Milani said there is a set of dumpsters at the back of the DPW building and a dumpster near the Fire Department. Ms. Ashman -Collins asked about the alternates for covered car ports; Mr. Milani said the idea of the covered areas is to protect the Town's vehicles. Motion: To approve the project under Municipal Clearinghouse review and to approve the site plan application for a Public Safety/Department of Public Works Municipal Complex at 500 East Street in accordance with Mansfield Zoning By -Law Section 230-5.3, Site Plan Approval, as shown on the plan titled "Town of Mansfield New Public Safety & DPW Municipal Complex, 500 East Street, Mansfield, MA 02048" dated June 27, 2016 and revised July 15, 2016, prepared by Kaestle Boos Associates, Inc., with the following conditions: 1. Any and all remaining department head comments must be completely addressed prior to the issuance of any building permit(s). (Ashman -Collins -LeBlanc) All in favor. PASSES Mr. French said when the board met with the Board of Selectmen, IDC and Finance Committee a few weeks ago, the ground discussed the possibility of changing some zoning in the business park. Mr. Burke said he has looked into Westwood Station, which has a combination of zoning Planning Board August 10, 2016 and development agreements between the town and the developers. Mr. French asked if something like that might work in Mansfield. He said one of Dr. Mullin's concerns during the Strategic Plan was Mansfield becoming an "edge city" and cited changes in commercial buildings along Route 128 that started out as single or two-story buildings. Ms. Ashman -Collins asked if existing zoning prohibits uses businesses in the park may want, such as restaurants. She said she doesn't think retail would be appropriate, but other uses like restaurants may be. Mr. LeBlanc said he thinks that would be market-driven. Ms. Ashman - Collins noted businesses can have cafeterias; Mr. Feck said small retail components are allowed, as long as they relate to the main business. Mr. French said the board should think about what Mansfield's vision is for the business park, and whether it wants something like Westwood Station. Mr. Burke agreed the board should discuss the possibilities, but said some of the uses may be more appropriate downtown. Mr. Cerretani asked what the IDC's position is on the business park. Mr. French said the IDC is motivated to attract business. Ms. Ashman -Collins said the IDC has produced a video with the Tri -Town Chamber of Commerce and has been talking with a lot of businesses about what they want and how to make it happen, making sure commercial real estate brokers understand what Mansfield has available for their clients. Ms. Ashman -Collins said the IDC has formed a subcommittee for downtown. She said they are going to work on a Cultural District plan through the state and said there are grants available through the state for retail promotion and cultural assets. She said she attended an interesting event at the National Black Doll Museum in July; staff members there are interested in promoting not only the museum, but all of downtown. ...... ..... OEM .............. ................... Motion: To adjourn at 8:00 p.m. (Feck- All in favor. PASSES Next Regular Planning Board Meeting: September 14, 2016 at 7:00 p.m. ,,KnatKre'-o'f Cl'er��' Dat of Abr/oval Planning Board August 10, 2016