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HomeMy WebLinkAboutBOS MINUTES 09-14-2016Board of Selectmen Minutes September 14, 2016 Present: Jess Aptowitz, Chairman; Frank DelVecchio, Vice-ChairmaI E J D40ilerk; George Dentino, Steve Schoonveld and William Ross, Town Manager. u4. Falb 1. Meeting Called To Order At 7:00 p.m. OCl —b A If: 09 Chairman Aptowitz called the meeting to order at 7:00 p.m. The Chairman rAAWqSWnc that the meeting is being broadcast live and taped for future broadcast on MansfieldfdkbLS AVH6ggfif 1tre were any members of the audience recording, to which there was no response. 2. Discussion with Cultural Council regarding implementing new procedures when applying for grants Annette Shaw, Sally Fehervari and Jackie Curtis of the Cultural Committee were in attendance for the meeting. Ms. Fehervari announced the beginning of the Council's grant cycle and attending the meeting to pitch the new on line application process. The application can be found at massculturalorg/Mansfield not a valid source. The application deadline is October 17. The Council is encouraging applicants to start the process now. Ms. Curtis mentioned that if there is difficulty accessing the application on line, the public library is a option. The notifications will be sent out in early 2017. Groups should be aware that their event can take place between July 1, 2016 and December 31, 2017, as the grant cycle covers 18 months. The grant cycle covers eighteen months. Ms. Shaw mentioned that the Cultural Council will have a table at MMAS Arts Festival this weekend. Chairman Aptowitz thanked the group and told them their hard work is appreciated. Mr. Ross mentioned that he will be interviewing a potential member for the council. There are nine members presently and the Council can have up to twenty-five members. 3. Continued Discussion and possible approval of Revised CommCan Agreement for proposed medical marijuana facility at Map 8, Lot 57 West Street Mr. Trowbridge had asked to have this item put on the agenda so that questions can be addressed. Mr. Trowbridge has a number of issues with the agreement. One issue was on page 2 of agreement, item 3 regarding drug prevention by the police and school department. Mr. Trowbridge did not want the item to be considered drug enforcement. Chairman Aptowitz asked if anyone had an issue with Mr. Trowbridge's edit. Motion: To amend item 3 to delete enforcement and prevention activities (Trowbridge/Dentino) PASSES 5:0 Ellen Rosenfeld, President of the Board of Directors of CommCan spoke regarding the agreement. Selectmen Trowbridge and Schoonveld were introduced to Ms. Rosenfeld as the newest members of the Board. Ms. Rosenfeld asked for clarification on item 3. Mr. Schoonveld asked if the agreement was a three or five year agreement. Mr. Ross told the Board it was a term of five years. Mr. Ross mentioned that nothing will be started until a special permit and site plan are approved. Mr. Schoonveld questioned why the collection of installments starts in the second year of the agreement with regards to the growing of the product, permitting and building of the facility and not the first year. Mr. Ross told the Board this process is similar to what other towns have put in place. Mr. Schoonveld mentioned that the agreement is non transferrable. Mr. Schoonveld inquired in item 13a if there is a time limit to sign the agreement. Ms. Rosenfeld laid out CommCan's time frame. Motion: Change item 13A to read within three years from the date of this agreement (Aptowitz/Trowbridge) Motion carries Motion: to approve the contract as amended with Town Manager authorized to sign document with appropriate amendments made (Trowbridge/DelVecchio) Motion carries 3:2 Schoonveld/Aptowitz NAY Board Of Selectmen's Meeting September 14, 2016 Page I of 4 Mr. Schoonveld also provided questions on paragraphs 19 and 25 of the proposed contract A discussion Clarifying the intent of each paragraph ensued with Ms Rosenfield and Mr. Ross providing clarity. 4. Discussion and consideration of adoption of Draft Social Media Policy Chairman Aptowitz mentioned this policy had been circulated. Mr. Trowbridge suggested using the Commonwealth's social media policy. Mr. Trowbridge mentioned that the Town would be less apt to get into trouble if they use the Commonwealth's social media policy. Mr. Ross has spoken with the police and fire chiefs due to their concerns about how they will utilize social media to distribute information. Mr. Schoonveld stated that the policy was not ready. Chairman Aptowitz suggested that this policy needs to be implemented sooner rather than later. The Board requested that Patty Firing, HR Director, review the policy. Mr. Trowbridge suggested that Town Counsel should also take a look at the policy. Chairman Aptowitz requested the following steps be taken: Ms. Firing needs to opine, Town Counsel needs to take a look at the policy and the Board will need to make a decision on what policy to implement. Mr. Ross will get the policy to both Ms. Firing and Town Counsel, Mr. Trowbridge asked to set a date to continue this discussion and approve this policy. Mr. Ross suggested adding this policy to the September 28°i meeting. Mr. Schoonveld asked that Ms Firing attend a future meeting to discuss with the Board how this policy will be implemented. 5. Discussion on new building complex including costs and other items Mike Ahern, Buildings and Special Projects, was present for the discussion on the new building complex. The Board requested discussion of this issue. Subcontracting bids open tomorrow, September 15, 2016 at 2:00 pin. There may be up to 100 bids. Mr. Ross told the Board by tomorrow he will have a good idea of where we stand once all the bids are in. Mr. Dentino was at the MBC meeting the other night and felt the meeting went well. Mr. Dentino wants the project to move forward. Mr. Ross said there will be rapid movement in middle to late November. The site is in good shape and it is ready to go. Mr. Ahern said the contractors have been blasting every day to make room for utilities. There was some discussion regarding how many hours are being spent by Town employees involved in this project. Mr. DelVecchio suggested that a tally be kept on how many hours the project is taking. Mr. Ahern told the Board that the contractors have to report on the hours worked. The Board is concerned about costs associated with this project. Chairman Aptowitz asked how many hours are being spent by other people involved in this job. A recommendation was suggested to set a reserve fund. Chairman Aptowitz wants the Board to think about free cash and to keep taxes as low as possible for the community. Mr. Dentine mentioned to Mr. Ahern that he needed to see a larger size of the plans. Mn Dentino also mentioned that Mr. Ahern was working hard on the project and doing a great job. 6. Approval and Signing of $9,050,000 General Obligation Municipal Purpose Loan of 2016 Bond Issue dated September 20, 2016 Motion: to approve the $9,050,000 General Obligation Municipal Purpose Loan of 2016 Bond Issue (Trowbridge/Schoonveld) PASSES 4:0:1 Frank DelVecchio ABSTAIN 7. Discussion regarding train station parking and safety W. c,.t,,.,.nveld a•..,...sed the issues with the train ..aF!ii flg l4sMr. Schoonveld requested that this item be on the agenda and stated that he has received numerous complaints regarding the lack of commuter parking available for residents. He stated that the commuter parking lots are filled by 7.30 each morning and asked why we have not addressed this issue since last week when he first brought this to the Board's and the Town Manager's attention Mr. Schoonveld further stated that resident commuters are paying $7 a day instead of the $2 and then asked for a resolution to alleviate the increased demand due to the construction. Mr. Ross told the Board that there will be more parking spaces when the project on Oakland and Main Street is finished. Mr. Ross told the Board that the train station is full every day early in the morning. Some spaces were added on Old Colony. Mr. Ross said there are not many spaces available. Chairman Aptowitz wants to know if non-residents are parking in resident spots as this is creating a problem for Mansfield residents Board Of Selectmen's Meeting September 14, 2016 Page 2 of 4 and those lots should only be designated for Mansfield residents. Mr. Ross told the Board that the Town needs to buy more property for parking. Mr. DelVecchhio feels that the Town needs to look forward to alleviating the parking issues. Mr. Ross told the Board when Mass DOT starts its project, there will be additional problems with parking. Mr. Trowbridge mentioned Dr. Dulaski's letter. Mr. Schoonveld mentioned the safety issues with the train platforms and handicapped ramps. Mr. Ross told the Board that the MBTA owns the ramps agreeing they are in bad condition. Chairman Aptowitz suggested writing a letter to get the ramps fixed before someone gets hurt. This letter can be sent to the MBTA and Governor Baker. 8. Resident Questions and Comments Sal Cardinal of 665 East Street, Mansfield came before the Board to speak on safety concerns on Rt. 106. Property developers are contributing to unsafe and crowding the road. Chairman Aptowitz expressed the Board's concern with the traffic issues on Route 106. 10. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a. Approval Of Board Of Selectmen Minutes For: • Meeting Of September 7, 2016 b. Vote To Approve Warrants: • Town Vendor Warrant No. 17011 T in the amount of $153,632.34 • School Department Vendor Warrant No. 17011 S in the amount of $499,826.62 C. Events And Signage: • Consideration of Event Application for Childhood Cancer Awareness Candlelight Vigil with Music on the South Common d. Proclamation • Consideration of Proclamation for Scout Aidan Corrigan on Achievement of Attaining the highest rank of Eagle Scout Motion: to approve the Consent Agenda as presented (Trowbridge/Schoonveld) Motion Carries PASSES 5:0. it. Consideration and Approval of Town and School Payroll Warrants • Town Payroll/Town Medicaid Payroll 17011PT in the amount of $372,898.52 Motion: To approve Town Payroll/Town Medicaid Payroll 17011PT in the amount of $372,898.52 (Trowbridge/DelVechhio) PASSES 5:0 • Town Deductions Vendor Payroll 1701 ITV in the amount of $115,274.16 Motion: To approve Town Deductions Vendor Payroll 17011 TV in the amount of $115,274.16 (Trowbridge/DelVecchio) PASSES 5:0 12. Correspondence Mr. Trowbridge told the Board they received a letter from Massachusetts National Heritage for property in Easton. This property borders the Town of Mansfield. Mr. Ross will have Katlyn Goyner, Conservation Agent, to review the letter and will have a report at the next board meeting. 13. Town Manager's Report The new website will be active next Monday and all issues have been resolved. It is a work in progress and will be refined. Board Of Selectmen's Meeting September 14, 2016 Page 3 of 4 Mr. Ross told the Board that there were two bids for leasing the John Berry School. Subcontractor bids will be open tomorrow. Social media policy will be sent to Patti Firing and Town Counsel. Mr. Ross told the Board he will not be at the BOS meeting on the 28th and Lee Azinheira will be Acting Town Manager. 14. BOS Questions and Comments Mr. Dentino asked how many stories the new property near the train station will be. Mr. Ross said the building will have four floors. Mr. Schoonveld talked about the weed issues on a number of sidewalks and streets and wanted to know what the DPW can do to get rid of the weeds. Mr. Ross told the Board that the annual weed removal has not yet taken place this year. Chairman Aptowitz made mention of the flag honoring those 911 people that lost their lives on September 11. The flag was donated by Ray Gooley. Chairman Aptowitz mentioned that he wants the red stained sidewalks cleaned on West Street. Chairman Aptowitz also wants the Rt. 106 patch job addressed. Mr. Trowbridge asked about the status of the letter regarding the status of a member of the MBC. The letter has been delivered. The matter will be on the agenda at the September 21" meeting. 15. Any Items Not Anticipated By the Chairman 48 Hours Prior To This Meeting None MOTION: To adjourn PASSES: 5.0 Meeting adjourned at 9:21 p.m. Signature Date Minutes prepared by: Sheryl Deckert Documents used in this meeting: Minutes of September 7, 2016 Meeting Event Application for Childhood Cancer Awareness Candlelight Vigil with Music on South Common Proclamation for Scout Aidan Corrigan on Achievement of Attaining the highest rank of Eagle Scout Board Of Selectmen's Meeting September 14, 2016 Page 4 of 4