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HomeMy WebLinkAboutBOS MINUTES 08-24-2016Board of Selectmen Minutes August 24, 2016 Present: Jess Aptowitz, Chairman; Michael Trowbridge, Clerk; George Dentino. Absent were Vice - Chairman DelVecchio and Selectmen Schoonveld. Also in attendance was Lee Azinheira, Acting Town Manager. 1. Meeting Called To Order At 7:00 p.m. Chairman Aptowitz called the meeting to order at 7:00 p.m. The Chairman reminded everyone that the meeting is being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which there was no response. 2. Resident Questions and Comments None 3. Continued Discussion of New Municipal Building Complex, Including But Not Limited to Costs, Size and Bonding Issues. Chairman Aptowitz stated that he asked for this agenda item. Mr. Dentino asked if it should be delayed to the next meeting. Mr. Aptowitz stated that the first sale is September 7"' and the Board won't be meeting until after that. Mr. Dentino asked that Mr. Stanbrook clarify and he confirmed that the sale is September 7`h and not the 17 °i as previously reported. Mr. Aptowitz stated that he recognizes the role of the MBC; his questions are about bonding and how to pay for things. Mr. Trowbridge stated that he also acknowledges the role of the MBC and the Board's questions should be directed to Mr. Ross, Mr. Aptowitz said that bonding will be done in phases the first being $7.8M. Mr. Stanbrook addressed the Board and explained the process and explained that the next time the tax rate is set the $7.8M would have to be taken into consideration. Mr. Aptowitz asked the process for using free cash to off -set the debt exclusion to reduce the tax impact. Mr. Trowbridge wants to make sure the Town can still fund the proposed capital projects. Mr. Stanbrook stated that the Board may have to amend the financial policies. Mr. Dentino stated that he needs more information. He referred to the spreadsheet of the project and asked how Town payroll is accounted for in the bonding. Mr. Stanbrook stated that everything being charged to the bond is on the spreadsheet. Mike Ahern, project manager, stated that the hours would be coded to the job. Mr. Azinheira stated an aggregate number is used on the spreadsheet but he has the backup on the timesheets. Mr. Dentine expressed a concern about spending the ch. 90 money for the signal work. Mr. Aptowitz expressed a concern that there are no costs for water /electric anywhere in the budget. Mr. Azinheira stated that Mr. Ross would have that information. Mr. Aptowitz asked the Board to consider adding a meeting on 8/31. He would like to know where they are budgeted. After discussion, the Board reached a consensus to not meet on August 31". Mr. Aziheira indicated that the comparison requested at the last meeting has been delayed because they are working on the bid documents. They will finish after the bids are in. Mr. Aptowitz took a moment to recognize Deputy Chief Puleo for his role in reviving a gentleman who had experienced a medical emergency at an event in Foxboro. He said that Deputy Puleo acted swiftly, and the gentleman is doing well now. 4. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a. Approval of Board of Selectmen Minutes For Board Of Selectmen's Meeting August 24, 2016 Page] of 3 • August 10, 2016 b. Vote To Approve Warrants: • Town Vendor Warrant No. 17007T in the amount of $778,560.94 • Electric Department Vendor Warrant No. 17007E in the amount of $1,962,165.90 • School Department Vendor Warrant No. 170075 in the amount of $244,648.77 • Town Vendor Warrant No. 17008T in the amount of $568,870.02 • Electric Department Vendor Warrant No. 17008E in the amount of $71,778.84 • School Department Vendor Warrant No. 170085 in the amount of $644,021.21 C. Licenses and Permits: • Hackney Driver Application of John H. Wright, Jr, to Drive for Already Taxi. • Application for Common Victualler License for North Main Street Cafe, owned by Catman Enterprises. d. Events and Signage: • Consideration of Request of Mansfield Shelter Friends to place a sign on the South, North and East Commons advertising its annual event from September 5 through September 24, 2016. • Consideration of Request of Mansfield Parks and Recreation Department for a banner advertising the Annual Halloween Parade, to be hung the week of October 17, 2016. • Approval of Banner Design of the Mansfield Parks and Recreation Department for a banner advertising the Annual Fishing Derby, hang date to be determined. • Consideration of Request of Mansfield Parks and Recreation Department for a banner advertising Karate class registration, to be hung the week of August 29, 2016. Motion: To approve the Consent Agenda as presented (Trowbridge /Dentino). PASSES 3 -0 5. Consideration and Approval of Town and School Payroll Warrants • Town Payroll/Town Medicaid Payroll 17007PT in the amount of $406,136.30 Motion: To approve Town Payroll /Town Medicaid Payroll 17007PT in the amount of $406,136.30 (Trowbridge/Dentino) PASSES 3:0 • Town Deductions Vendor Payroll 17007TV in the amount of $118,939.16 Motion: To approve Town Deductions Vendor Payroll 17007TV in the amount of $118,939.16 (Trowbridge /Dentino) PASSES 3:0 • Town Payroll /Town Medicaid Payroll 17008PT in the amount of $364,540.69 • Motion: To approve Town Payroll/Town Medicaid Payroll 17008PT in the amount of $364,540.69 (Trowbridge /Dentino) PASSES 3:0 • Town Deductions Vendor Payroll 17008TV in the amount of $109,622.84 • Motion: To approve Town Deductions Vendor Payroll 17008TV in the amount of $109,622.84 (Trowbridge/Dentino) PASSES 3:0 • School Payroll /School Medicaid Payroll 17008PS in the amount of $1,140,377.79 • Motion: To approve School Payroll /School Medicaid Payroll 17008PS in the amount of $1,140,377.79 (Trowbridge /Dentino) PASSES 2:0:1 — Trowbridge abstain. • School Deductions Vendor Payroll 17008SV in the amount of $348,312.12 Motion: To approve School Deductions Vendor Payroll 17008SV in the amount of $348,312.12 (Trowbridge /Dentino) PASSES 2:0:1 — Trowbridge abstain. 6. Correspondence Mr. Trowbridge read into the record a letter from the Government Finance Officers Association recognizing the Town for achievement in financial reporting for the Year End June 30, 2015 CAFR. The Board congratulated John Stanbrook on this honor and asked that this matter be placed on a future agenda for formal recognition. It was also suggested that the award be shared on social media in the near future. Board Of Selectmen's Meeting August 24, 2016 Page 2 of 3 7. Town Manager's Report Mr. Azinheira updated the Board on public works road projects for the upcoming week and on the MassWorks Project at North Main /Oakland. Mr. Aptowitz asked about confirmation from the Libertore family on the movement of the monument. Mr. Azinheira stated that there have been meetings. He also updated the Board on the Safe Routes to School project. Mr. Aptowitz asked Mr. Azinheira to update residents on the Route 106 — Easton sewer connection project. Mr. Dentino asked about West Street and Mr. Azinheira indicated that West will be done in phases. Mr. Dentino expressed his concern about flooding and drainage on West Street. 8. BOS Questions and Comments Mr. Trowbridge asked about the renovation of the COA parking lot. Mr. Azinheira stated that meetings are taking place to plan for the reconstruction of the lot. He asked about the trees to come down in the South Common. Mr. Azinheira stated that we are waiting for the wires to be disconnected and stated that they are not a safety hazard. Mr. Trowbridge wants information on the train safety issue and asked the Executive Assistant to prepare a letter to Dr. Dulaski. Mr. Dentino discussed the Crugnale building going up across from the train station. Mr. Azinheira stated that the MassWorks project is also slated for that area to begin next week. Mr. Aptowitz wishes to extend the Board's condolences to Steve Copparini and his family. Mr. Aptowitz asked Mr. Azinheira for a list of the outstanding details which will be distributed to the entire board. He reminded everyone that the Deutsche Bank golf tournament is next week and traffic will be increased. He reminded the Board that they need to discuss Town Counsel's contract and asked that this be placed on an agenda for October. 9. Any Items Not Anticipated By the Chairman 48 Hours Prior To This Meeting None MOTION: To adjourn (Trowbridge/Dentino). PASSES: 3 -0. Meeting adjourned at 7:59 p.m. Signature Minutes prepared by: Deb Herbert Documents used in this meeting: Date Minutes of August 10, 2016 Meeting Memorandum from Mr. Ross re: John Wright Hackney License Application Common Victualler License Application of North Main St. Cafe Request of Friends of the Mansfield Animal Shelter for signage on the South Common Banner Request of Parks and Recreation for Halloween Parade Banner Request of Parks and Recreation for the Annual Fishing Derby Banner Request of Parks and Recreation for Karate registration Board Of Selectmen's Meeting August 24, 2016 Page 3 of 3