HomeMy WebLinkAboutBOS MINUTES 7-09-2014Board of Selectmen Minutes
July 9, 2014
Present: George Dentine; Chairman, Jess Aptowitz; Vice Chairman, Doug Annino; Clerk, Frank
DelVecchio, Olivier Kozlowski and William Ross; Town Manal;er
Chairman Dentino called the meeting to order. Chairman Dentino reminded that this meeting is
This portion of the meeting has been tabled to a future date due to Representative Poirier still
session at the House.
Mr. Ross took this time to introduce Patricia Firing, new HR Director for the Town of Mansfield.
Ms. Firing has worked in the private HR industry for over 30 years and has specialized in labor and
employer relations as well as broad based comprehensive benefits. She stated she is happy to join
the Town and looking forward to creating a Human Resources Department that provides the
necessary services to the Town and School's employees.
The Board members each welcomed Ms. Firing to the Town and stated if she was in need of
anything to just ask.
Mr. Ross reminded the Board that this was yet another example of the Town and Schools working
I 1 1 1 1 1 = 1 I = 11 t l i I NNW l'1
Michael Malono, Manager, Buffalo Wild Wings, is present before the Board. Ms. Whalen noted
that all paperwork has been received and that TIPS certification has been completed.
Motion: To approve the change of manager application for Buffalo Wild Wings to Michael
are present before the Board. Ms. Whalen noted that all paper
TIPS certification has been completed. Ms. Whalen noted that
office in regards to the new requirements of notifying the Board
with regards to any changes in the license and fourteen days to file a new application.
Motion: To approve the change of manager application for Bertucci's Italian Restaurant
work has been received and that
she has spoken to the corporate
of Selectmen within three days
f.Yit�- ii71FITiTiRQ/ . I:�iY7CiSi��!i17�R`f.YOF.YL'1[I
Board Of Selectmen's Meeting July 9, 2014
Page 1 of 7
to
Christopher Strong, Manager and Terri Frias, District Manager for QDoba Mexican Grill are
present before the Board. Ms. Whalen noted that all paperwork has been received and that TIPS
certification has been completed.
Motion: To approve the change of manager application for QDoba Mexican Grill to Christopher
PASSES 1
3
t t i t t r s N ,bit
�,... ,� t4 � ? , ; � " -� i • i - a . �� ",r `. Wit. '���
`-.�' ��„=_s�..._.�
Whalen noted that all paperwork has been received and that TIPS certification is being completed
by new staff and will be submitted upon completion.
Motion: To approve the change of manager application for BCL Premier Sports to Stephen
McAlear (Aptowitz/Kozlowski) PASSES 5:0
Division of the Finance Department. He noted the descriptions bring into line the work the
positions are currently performing. The MIS Systems Director position is Sacha Zlatkova and the
MIS Network Support Specialist will be hired during this fiscal year and will also include assisting
the Police Department. Mr. Ross noted that currently there are only two full time employees in the
Town's MIS Department with the assistance of volunteers and a part time employee.
Mr. DelVecchio asked if the new HR Director has opined on these descriptions to which Mr. Ross
stated she has not. Mr. DelVecchio asked that they be run by Ms. Firing. Mr. Ross informed the
Board that there will additionally job descriptions coming before the Board for review as most are
outdated. Mr. DelVecchio stated it would be good to see consistency in the formatting.
Mr. Aptowitz asked if the establishment of the new description for the MIS Director required a
step or grade change to which Mr. Ross stated no.
Mr. Kozlowski is curious as to where the Town and Schools are in working together as one unit to
which Mr. Ross noted it is progressing and noted the new telephone system as one area/project.
Chairman Dentino noticed that there are numerous duties and responsibilities that overlap or are
currently being done and asked if that would force an additional job description to which Mr. Ross
replied no.
Motion: To accept the MIS Director job description (Aptowitz/Kozlowski) PASSES 5:0
Motion: To accept the MIS Network Support Specialist (Aptowitz/Kozlowski) PASSES 5:0
None,
A. Review and Approval of Minutes of Meetir
• Board of Selectmen Minutes June 11, 2014
Board Of Selectmen's Meeting July 9, 2014
Page 2 of 7
Motion: To approve the Board of Selectmen Minutes for June 11, 2014
(AptowiWKozlowski) PASSES 5:0
B. Approval of Warrants
• Town Vendor Warrant No. 14053T $237,953.02
Motion: To approve Town Vendor Warrant No. 14O53T $237,953.02
(Aptowitz/Kozlowski) PASSES 5:0
• Electric Department Vendor Warrant No. 14053E $42,004.74
Motion: To approve Electric Department Vendor Warrant No. 14053E $42,004.74
(Aptowitz/Kozlowski) PASSES 5:0
• School Department Vendor Warrant No. 14O53S $13,557.24
Motion: To approve School Department Vendor Warrant No. 140535 $13,557.24
(Aptowitz/DelVecchio) PASSES 5:0
• Town Payroll/Town Medicaid Payroll Warrant No. 14053PT $403,242.11
Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 14053PT
$403,242.11 (DelVecchio / Annino) 4:0:1 Aptowitz ABSTAIN Voucher #38044
• Town Deductions — Vendor Payroll Warrant No. 14053TV $120,486.61
Motion: To approve Town Deductions — Vendor Payroll Warrant No. 14053TV
$120,486.61 (Kozlowski/DelVecchio) PASSES 5:0
• School Payroll /School Medicaid Payroll Warrant No. 14O53PS $1,594,310.87
Motion: To approve School Payroll/School Medicaid Payroll Warrant No. 14053PS
$1,594,310.87 (DelVecchio /Aptowitz) PASSES 3:1:1 Annino NAY, Kozlowski
ABSTAIN
• School Deductions — Vendor Payroll Warrant No. 14053SV $487,758.33
Motion: To approve School Deductions — Vendor Payroll Warrant No. 14O53SV
$487,758.33 (DelVecchio/Kozlowski) PASSES 5:0
• Town Vendor Warrant No. 14054T $227,501.60
Motion: To approve Town Vendor Warrant No. 14O54T $227,501.60
(Aptowitz/Kozlowski) PASSES 5:0
• Electric Department Vendor Warrant No. 14054E $12,634.65
Motion: To approve Electric Department Vendor Warrant No. 14054E $12,634.65
(AptowiWKozlowski) PASSES 5:0
• School Department Vendor Warrant No. 140545 $400,321.41
Motion: To approve School Department Vendor Warrant No 14O54S
$ 400,321.41(Aptowitz/DelVecchio) PASSES 5:0
• Town Vendor Warrant No. 15001T in the amount of $4,947,856.04
Motion: To approve Town Vendor Warrant No. 1500 IT in the amount of $4,947,856.04
(Aptowitz/Kozlowski) PASSES 5:0 (Mr. Aptowitz noted this included the Bristol County
Retirement as the Town receives a discount when paying the bill in full)
• School Payroll /School Medicaid Payroll Warrant No. 15O01PS $122,866.23
Board Of Selectmen's Meeting July 9, 2014
Page 3 of 7
Motion: To approve School Payroll /School Medicaid Payroll Warrant No. 15001PS
$122,866.23 (DelVecchio /Aptowitz) PASSES 3:1:1 Annino NAY, Kozlowski ABSTAIN
• School Deductions — School Payroll Warrant No. 15001 SV $36,649.11
Motion: To approve School Deductions — School Payroll Warrant No. 150012SV
$36,649.11 (DelVecchio /Aptowitz) PASSES 5:0
• Town Vendor Warrant No. 15002T $1,535,838.92
Motion: To approve Town Vendor Warrant No. 15002T
$ 1 ,535,838.92(Aptowitz/Kozlowski) PASSES 4:1 Dentino NAY
• Town Payroll /Town Medicaid Payroll Warrant No. 15002PT $336,059.00
Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 15OO2PT
$336,059.00 (DelVecchio /Kozlowski) PASSES 3:1:1 Dentine, NAY, Aptowitz ABSTAIN
Voucher #38242
• Town Deductions — Vendor Payroll Warrant No. 15002TV $100,536.63
Motion: To approve Town Deductions — Vendor Payroll Warrant No. 15002TV
$100,536.63 (Aptowitz/Kozlowski) PASSES 5:0
C. Licenses and Permits
• Consideration of New Common Victualler License for Main Street Juice
Motion: To approve new Common Victualler license for Main Sheet Juice
(Annino/Kozlowski) PASSES 5:0
Q
Mr. Ross reported the Town has begun distributing new phones within Town Hall which are
currently working in house but no outside use as of yet. The distribution process began with Town
Hall and will now proceed throughout all other buildings. Initially the switch was to happen
building by building but unfortunately Verizon has thrown a curve as the Town is changing
carriers and they are now forcing a one -time switch. The expectation is to switch late July /early
August and Mr. Ross noted it will not affect the 911 system.
Mr. Ross reminded the Board that next Tuesday, July 151h is the Downtown Business
Association's Family Fun night. The Town will be represented with a booth and will have
giveaways, games and information about the status of projects. The Town will be located between
the Police and Fire Departments and located in front of the Fire Department.
Mr. Ross reported the Town began sealcoating streets today (July 9th) but due to the humid, hot
weather the process is taking a little longer. Mr. Ross noted that he did speak with the resident in
the Brookside Road area and reported that the group would be scheduled to discuss their chip
sealing issues late August, early September. Mr. Ross explained that the Town is using the
rubberized material and found it to work much better.
Mr. Ross reported that the water main on Maple Street has reached across Franklin and guessed the
water main portion would be completed within the next week to ten days where work on the
electric conduit will begin. This portion of the project is expected to cause more of a disruption
with traffic.
Board Of Selectmen's Meeting July 9, 2014
Page 4 of 7
Mr. Ross reported that work has begun again on the North Common and stated that Mr. Annino
has been quite helpful and his guidance and assistance is greatly appreciated. Mr. Ross felt that
once this project is complete it would help stimulate other areas of improvement throughout the
Town.
Chairman Dentine asked Mr. Ross which area of Town was the most recent use of chip sealing to
which Mr. Ross noted the Brookside neighborhoods as well as the area behind Wendy's going
south. He felt those areas have held up and explained that when chip sealing there will always be
stone that will require sweeping which the Town tries to do on a regular basis. He felt the
rubberized material helps seal the surface better. He does have a report from Lee Azinheira, DPW
Director, which he will forward to the Board, which analyzes the costs associated with chip
sealing, grinding and overlaying, complete removal and replacement as well as the life spans and
preserving the investment. Chairman Dentino asked if the Town, after sweeping loose stones,
goes back and roll to which Mr. Ross explained the process involves laying the hot oil, then the
chips then roll with both steal faced and rubber tied rollers. He did not believe the Town rolled
after sweeping loose stone. Mr. Annino thought it would be beneficial to have that report of Mr.
Azinheira' s online.
Motion: To enter into Executive Session for: Exception No. 3, M.G.L. Chapter 30A, Section 21
to discuss strategy with respect to collective bargaining concerning United Steelworkers,
AFL - CIO -CLC, Local 16031, Supervisory Unit and Exception No. 3, M.G.L. Chapter 30A,
Section 21 to discuss litigation concerning 1 Foundry Street commercial parking lot and not to
reenter in Open Session Kozlowski (AYE), Aptowitz (AYE), Annino (AYE), DelVecchio (AYE)
and Dentine (AYE) 8:14pm
Mr. Annino attended a "Smart Communities" conference and sent some excerpts to Mr. Ross. He
was impressed by what some communities are able to do with their electronics and monitoring and
referenced controlling of street and traffic lights and felt the technology is there.
Mr. Annino has been researching Town websites and noted in particular the Town of Westford
where there was a mission statement, goals and objectives as well as statements on sustainability.
He would like to see the Board work towards something like that.
Mr. Annino asked about the Chocolate Factory, LLC schedule to which Mr. Ross noted he
understood that they would be attending the Planning Board meeting next week (July 16th). Mr.
Annino asked Mr. Ross to push for that schedule with Russell Barnaby.
Board Of Selectmen's Meeting July 9, 2014
Page 5 of 7
Mr. Annino asked about updating the Town website to which Mr. Ross noted that Sacha Zlatkova,
MIS Director, is working on that. Mr. Aptowitz noted he spoke with Ms. Zlatkova where he
explained for her and staff to make recommendations and then report back to Mr. Ross and the
Board but the point is to make it user friendly for the residents.
Mr. Annino asked for the update on Memorial Hall. Mr. Ross noted the study was completed and
that should have been forwarded to Mr. Annino from Lee Azinheira, DPW Director. Mr. Ross
would follow up on that. He noted that according to the study there are several phases totaling
upwards of $1 million to return it to its original state and mostly was exterior renovations. Mr.
Annino stated it to be a jewel of the Town and needed to be preserved but noted that he has seen the
Town work very effectively to save money by utilizing staff members with great ideas.
Mr. Annino asked if there were a policy with respect to the shooting range as he has received
complaints. Mr. Ross would follow on the policy with Chief Sellon but noted there is also a
private range adjacent to the Highway garage.
Mr. Annino appreciated the efforts of Deb Herbert and Tracey Whalen with regards to the shirts
and giveaways for Family Fun Night.
Mr. Annino noted he has heard from surrounding communities with regards to high praise for the
Town's Fire Department. He asked Mr. Ross to pass that along to Chief Boldrighini.
Mr. Annino has found working with Lee Azinheira, Mike Ahern and Rick Alves to be rewarding
but was particularly impressed that the Town has an engineer that does drafting and engineering on
the computer and complemented Mr. Alves on being multi - faceted.
Mr. Aptowitz received an email from a resident with respect to the intersection at Tremont and
West Street as it is a dangerous area. Mr. Ross has forwarded that email to Lee Azinheira, DPW
Director, as well as Chief Sellon, to work together to form a report and recommendations on the
area as well as speaking with the resident lodging the complaint. He noted this will require a
comprehensive study to meet the State warrants. Mr. Annino did not feel it warranted a four way
stop and felt that would be intrusive to the industrial park. Mr. Aptowitz appreciated that the Town
was communicating with the resident expeditiously.
Mr. Aptowitz spoke about the work happening at the North Common.
Mr. Aptowitz noted he sent the Board the retirement payment schedule. Mr. Ross explained that a
major portion of the contribution that the Town is making is for unfunded liability from the past
but that new employees pay between 9% and 11 % toward the pension.
Board Of Selectmen's Meeting July 9, 2014
Page 6 of 7
Mr. DelVecchio thought was to have a list of what the Board would like to tackle for the year along
with a calendar or timeline to achieve that. He referenced the social media policy, web design and
is interested in the response of applicants for the Industrial Development Committee. Mr. Ross
noted that unfortunately there has been no response. Mr. DelVecchio is looking for the process of
filling Boards and Committees to which Ms. Whalen will put together an outline.
_ j F
None.
The Board will adjourn this meeting during Executive
-- NT Signature of Clerk
/Tracey Whalen
o -(�
Date of Approval
Includes:
Job Descriptions for MIS Director and MIS Network Support Specialist
Board Of Selectmen's Meeting July 9, 2014
Page 7 of 7