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HomeMy WebLinkAboutBOS MINUTES 4-02-2014Board of Selectmen Minutes April 2, 2014 Present: Jess Aptowitz; Chairman, Doug Annino; Vice Chairman, George Dentino, Olivier Kozlowski and William Ross; Town Manager Absent: Kevin Moran Chairman Aptowitz called the meeting to order. Chairman Aptowitz reminded that this meeting being broadcast live by Mansfield Cable Access and taped for future broadcast. Chairman Aptowitz asked for a moment of silence for the Plymouth Police Officer who passed awav expectantly while on duty. Erin Botelho of 59 Patty's Road, Megan Crotty of 157 Hall Street and Jen Morris of 366 Pratt Street, are from the Friends of Memorial Park group and are before the Board to present plans for the revitalization of Memorial Park. The group was formed out of concern to create a safe, accessible and entertaining play space that all children and families can enjoy. Ms. Crotty noted the group is looking forward to working with the Town on this project. Ms. Morris stated this was brought about by finding herself travelling to other communities to utilize outdoor play space and found other Mansfield families there as well. Ms. Morris reported the three common factors why families are going outside of the community to use other facilities rather than Memorial Park are: sand (a nuisance), shading (none) and safety as structures are worn with rust. Ms. Botelho reported on the vision the Friends of Memorial Park has for site where there will be shading, 5 — 7 play structures, transfer stations with picnic tables and a music station. She noted there will be a fence surrounding the site as well with easy accessibility for strollers as well. Ms. Crotty reviewed the timeline for the project in phases and noted that it depended on fundraising - Phase 1: 8 -2015 Playground and Fence, Phase 2: 4 -2016 Camp Improvements including Picnic Tables and Grills and finally Phase 3: 9 -2016 Fitness Trails, Connections to Library, Splash Pad and Educational Plaques. Ms. Davis noted there has been a tremendous amount of support for the project with over 500 "Likes" on Facebook, has been tagged by Mansfield News as a 2014 Project to Watch and a committee formed to assist with fundraising. She went on to say that 75 -91% of an entire play structure is made of recycled materials. Ms. Morris explained that their fundraising efforts include Grants, Large Corporate Sponsorships, Local Business Donations /Sponsorship, Resident Donations and Community Based Events. Ms. Botelho noted their signage would not be intrusive, would be contextually relevant and would be placed outside of the play structure area at the entryway. In terms of future needs, Ms. Crotty noted that the group has met with Mark Cook, DPW and Mike Ahern, Buildings, who were extremely helpful. The group has noted they would be looking for maintenance of mulch in high traffic areas, removal of canopies during winter season, bathroom, police rounds and clean and inspect equipment (yearly/bi- yearly). Finally, the group noted that the website for donations is: MemorialPark02048.com or donations can also be accepted at Town Hall at the Park and Recreation Department. Mr. Ross noted that after this presentation was scheduled his office became aware that the Youth Lacrosse League is also looking at the possibility of creating a Lax Wall at Memorial Park. Ken Board Of Selectmen's Meeting April 2, 2014 Page 1 of 6 DeCampos, 1 Necco Road, from Mansfield Youth Lacrosse is before the Board to explain the league's desire for a lacrosse wall near Memorial Park next to the volleyball court, which he gave to the Board. He noted that this will be fully funded by Mansfield Youth Lacrosse through donations and fund raising. Mr. DeCampos explained that one of the dad's that was heavily involved in the lacrosse program, an army veteran, has passed away and the program would like to dedicate this wall to him on Memorial Day during a lacrosse event at Hutchinson field. Mr. Annino explained to the group that the Board is very sensitive to signs and corporate sponsorship and he would like to see that downplayed. Chairman Aptowitz noted that this is explained to every group that comes before the Board. Ms. Morris noted they would come before the Board before for approval but are looking for something just at the entryway. Mr. Annino really liked the group's logo, which was created by Ms. Crotty's brother, and would enjoy seeing that displayed at the park. Ms. Morris asked if the group could place a sign at Memorial Park with contact information for future plans for the park to which Mr. Annino had no problem with. Mr. Annino advised the group that Splash Mats/Parks seem easy but sanitation and filtration are needed and to be careful. Mr. Annino agreed that toilets were needed and needs to be tasteful and is a liability concern. Mr. Annino stated that if the Town wants its parks used it needs to provide the service. In regards to the Lacrosse Wall, Mr. Annino was concerned that it was at the end of the Town's roadway and didn't make a lot of sense. Mr. Ross noted that what needs to happen is to sit down and map out the layout to ensure all the pieces fit together. He noted the Town needs to be very careful regarding the issue of contaminated soil in the area and to be sure to follow all the requirements of DEP is doing any project. Mr. DeCampos noted that the Park and Recreation Department Board has all been to the site and that Mark Cook noted a sample test needed to be conducted. Ms. Crotty noted that she has been in contact with Woodward and Curran, who did the soil sampling, and noted that as far as the Memorial Park project there is no concern. This has been documented in an email from Andrea Eagan, Project Scientist from Woodward and Curran. Mr. Dentin stated the priority is to have the children safe. He reported that the hazardous material was between 6 inches and 5 feet down and asked if the playground would be in the same vicinity as the current one. Ms. Crotty noted it is the exact same footprint. Mr. Dentino could not be more serious and again asked if the report stated the playground area was ok to which Ms. Crotty stated the representative from Woodward and Curran spoke to the gentleman who did the original testing 5 years ago who stated there is no hazardous material in the current footprint where they would like to build. Mr. Dentino has spent a lot of time reviewing that area and he has not been able to find a boring. Ms. Crotty would provide the documentation. Mr. Dentine is concerned with what is below the surface but felt if there was a way to encapsulate the area everyone could sleep easier. He felt this requires a lot of thought. Mr. Kozlowski asked who would review the plans and approve to which Mr. Ross noted because this is Town land it would involve various departments such as Park and Recreation, Nick Riccio in regards to inspection, Planning Board and CIP where ultimately there is an overall plan for the Board's blessing. He noted in the Capital Plan there is a line item of $25,000 for playground equipment and money proposed to renovate tennis courts. Ms. Morris stated they understand it is a long haul and they are committed to that. Mr. Kozlowski also wanted the residents to know that Friends of the Memorial Park is a non -profit group underneath the Park and Recreation's umbrella. Board Of Selectmen's Meeting April 2, 2014 Page 2 of 6 Chairman Aptowitz asked if the phases have been budgeted to which Ms. Morris noted at this time there is not but that without the work by the DPW it is projected to be $185,000. Mr. Ross would follow up with John Stanbrook, Finance Director, and question if the group is set up as a Gift Fund if the procurement requirements applied. Chairman Aptowitz wished the groUp the best of lucK, 3; ! Acceptance of $25,000 Donation for the Non - Profit Gift Fund from the Tiger Woods. Foundation for the 2013 Deutsche Bank Championship " Chairman Aptowitz noted the check for $25,000 has been received by the Town Managers office from the Tiger Woods Foundation. Motion: To accept the $25,000 donation for the Non - Profit Gift Fund from the Tiger Woods Foundation for the 2013 Deutsche Bank Championship (Kozlowski / Annino) PASSES 4:U 4; ; Review and Consideration of Plan for 2014 New England Folk Festival, Harold Henry" " rtm (nxviP PrPeide.nt of the New Enaland Folk Festival and Harold Henry, Chair of Indoor Facilities are present before the Board. Mr. Henry reported this is their seventh year of the festival in Mansfield. He stated there has been tremendous support from the community and there have been no changes to the program. Chairman Aptowitz asked how attendance was last year to which Mr. Cowie reported that there was a dip in attendance last year due to the Marathon bombings but felt positive for this year's event. He noted there is a tremendous amount of activity and invited the public to come and partake. Mr. Dentin attends each year and is always thoroughly entertained. Mr. Henry would like to see the entire Board attend. Mr. Annino thanked the group for coming to Mansfield and noted it lends great diversity and culture to the community. Mr. Kozlowski stated the festival is one of the signs of spring in the Town. Chairman Aptowitz particularly enjoyed the crafts area. Motion: To grant the Entertainment License for the 2014 New England Folk Festival (Kozlowski /Dentin) PASSES 4:0 Motion: To waive the fees associated with the Entertainment License (Kozlowski/Dentino) nnQQVQ n.A 1 AUJLIJ T.v Board of Selectmenis:,Vote of Intention To Lay Out a Town Why in Relai►onao "Camden Lane Chairman Antowitz asked if the developer of Camden Lane would be present to which Mr. Ross noted not this evening but at the Public Hearing next week. He explained that the board is giving notice to the abutters and the public of the public hearing to lay out the street for approval at Town Meeting. Mr. Ross noted there are eight separate owners. Mr. Dentino asked if the Board will hear from the Town Engineer to which Mr. Ross reported yes. Motion: Board Selectmen intend, based upon the recommendation of the Town Engineer and Director of Planing, to layout Camden Lane and to give notice to the adjacent abutters of the public hearing; on April 9, 2014 (Kozlowski / Annino) PASSES 4:0 Mr. Ross reported that John Stanbrook, Brenda Hodges and Ed Vozzella met earlier this week and is looking for the last $98,000 to have the budget in balance. Mr. Ross noted it is believed those Board Of Selectmen's Meeting April 2, 2014 Page 3 of 6 sources have been found and will be reported to the Finance Committee and Sub - Committee at next week's meeting. Chairman Aptowitz asked Mr. Ross to work on the next press release (a process originated during last year's budget process by Mr. Kozlowski) to be circulated as he wants full disclosure and transparency. Mr. Ross explained that although the Board has voted to sign and post the Warrant it has yet to vote on their support on each of the Articles. That process will take place over the next few meetings. None. A. Review and Approval of Minutes of Meetings • Board of Selectmen Minutes March 12, 2014 Motion: To approve the Board of Selectmen Minutes for March 12, 2014 (Kozlowski /Annino) PASSES 3:0:1 Dentino ABSTAIN B. Approval of Warrants Town Vendor Warrant No. 14040T $1,988,601.88 Motion: To approve Town Vendor Warrant No. 14040T $1,988,601.88 (Kozlowski/Annino) PASSES 4:0 Electric Department Vendor Warrant No. 14040E $45,140.91 Motion: To approve Electric Department Warrant No. 14040E $45,140.91 (Kozlowski/Annino) PASSES 4:0 School Department Vendor Warrant No. 14040S $599,839.05 Motion: To approve the School Department Vendor Warrant No. 14040S $599,839.05 (Kozlowski/Annino) PASSES 4:0 Town Payroll Town Medicaid Payroll Warrant No. 1404OPT $284,026.10 Motion: To approve Town Payroll Town Medicaid Payroll Warrant No. 1404OPT $284,026.10 (Kozlowski /Annino) PASSES 3:1 Dentino NAY Town Deductions Vendor Payroll Warrant No. 14040TV $88,204.01 Motion: To approve Town Deductions Vendor Payroll Warrant No. 14040TV $88,204.01 (Kozlowski/Annino) PASSES 4:0 C. License and Permit Approval • Consideration of Hackney Licenses for Veterans Taxi for Scott Fagan and Michael Picciandra Motion: To approve Hackney Driver's License for Scott Fagan with Veterans Taxi to expire March 31, 2015 (Kozlowski/Annino) PASSES 4:0 Motion: To approve Hackney Driver's License for Michael Picciandra with Veterans Taxi to expire March 31, 2015 (Kozlowski /Annino) PASSES 4:0 • Consideration of Waiver Request for One Day Live Entertainment License for Buffalo Wild Wings in Relation to the St. Baldricks Fundraising Event Motion: To approve a One Day Live Entertainment License for Buffalo Wild Wings in relation to the St. Baldricks fundraising event on Friday, April 11, 2014 and to waive the fee associated with that license (Kozlowski /Annino) PASSES 4:0 D. Banner Approval • Consideration of Banner Application for the Tri Town Chamber's "You Deserve A Night Out" Event Board Of Selectmen's Meeting April 2, 2014 Page 4of6 Motion: To approve the banner as presented for the Tri Town Chamber (Kozlowski /Annino) PASSES 4:0 Mr. Ross distributed an email he received from Cheryl Collins in regards to the work on the North Common for the installation of the new flag pole. He reported there will be a meeting next week in regards to progress of sidewalks and tree plantings in regards to the project. Mr. Ross wanted to ensure that the residents are seeing progress in the project. Mr. Ross displayed the mock -up of the new Town signage that Mr. Annino worked on. He noted that the company is a local company and has given the Town a great price. Mr. Ross especially noted that these signs will be phased in as the current signs wear. Mr. Ross noted DPW will handle the installation. Mr. Ross reported there was a meeting last Friday at the High School in regards to the gymnasium floor. A solution has been found for the floor to remain in place while supplying proper ventilation and conduct repairs (sanded, refinished and restriped). Mr. Ross noted there needs to be better moisture control and ventilation in that room. This will allow the Town to retain what is a very good floor. Mr. Ross noted the School Department and Committee were very cooperative and appreciated the assistance in a remedy. Mr. Ross noted he especially appreciated Mr. Annino's expertise on the matter. Mr. Ross reported he and his wife, Michelle, stopped in at White's Bakery and was really impressed and an excellent addition to the community. Mr. Annino also visited White's Bakery and wished it success. Mr. Dentino also visited White's and noted that they also had food items. Mr. Kozlowski is wearing an Autism Awareness Pin for World Autism Day today. Mr. Kozlowski noted that 1 in 68 children in the United States will be diagnosed with Autism. Mr. Kozlowski is a parent of a child with Autism. Chairman Aptowitz noted the importance of public safety personnel to the community, especially after seeing these terrible tragedies in the past few weeks. Chairman Aptowitz attended the Fraternal Order of Police's fundraiser, which assists wounded officers. The Chairman was a judge and noted Larry Crossman did an amazing job. Chairman Aptowitz noted the Planning Board will be in attendance next week to discuss their Articles with the Board. Chairman Aptowitz asked about the roof at the Qualters School. Mr. Ross reported the adjuster has been on site and the roof is weather tight. None. Board Of Selectmen's Meeting April 2, 2014 Page 5 of 6 Motion: To enter into Executive Session And Not To Re -Enter Open Session According To M.G.L. Chapter 30A, Section 21 To Discuss Strategy With Respect To Litigation If An Open Meeting May Have A Detrimental Effect On The Litigating Position Of The Public Body And The Chair So Declares In Regards To Ralph Pemrey, et al. v. Town Of Mansfield, et al. Bristol Superior Court C.A. No. BRCV2009 -01767 Kozlowski (AYE), Annino (AYE), Dentino (AYE), Aptowitz (AYE) PASSES 4:0 8:18PM a� Motion: To adjourn in %_ t7, Signature of Clerk /Tracey Whalen Board Of Selectmen's Meeting April 2, 2014 Page 6 of 6 Date of Approval