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HomeMy WebLinkAboutCOA 01/13/2015Mansfield Council On Aging Board of Directors Minutes to Meeting January 13, 2015 riJ RECEIVED FFpCE HIS MAR I q A 9: 20 Present: Mary Hourigan, Sonia Walgreen, Tom Keogh, Norma Smith, Dick Kelsayjggestr ti- I Debra Surprenant and Gale Farrugia. Donna Harrington and loan e;5�eused; ; Call To Order: Board Chair Sonia Walgreen called the meeting to order at 3:31 PM. Minutes to the Board Meeting of December 9,2014: The Board reviewed the Minutes to the Board Meeting of December 9, 2014. Tom Keogh offered a motion to accept the Minutes to the Board Meeting of December 9, 2014, as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. Treasurer's Report, Estimated Budget Status to Date and December Warrants: Gale presented the Estimated Budget Status to Date and the December Warrants. She informed the Board that the budget was right on target at about 52% expended and 49% expended in Social Services, and that there was nothing of note in the Warrants. Tom Keogh issued the Treasurer's Report. He informed the Board that the estimated balance in the Gift Account was $11,791.61. Norma Smith offered a motion to accept the Estimated Budget Status to Date, the December Warrants and the Treasurers Report, all as presented. With a second from Mary Hourigan, the motion was passed by a unanimous vote. Correspondence File: The correspondence File was circulated. Directors Report: Dr. Markowitz, Podiatrist —Gale informed the Board that the COA Podiatrist would not be coming to the COA any longer due to the tragic death of her daughter. There was a discussion about the situation, and Gale said that she would try to locate another podiatrist to take her place. Gale also spoke about other recent deaths including the death of Ed Sliney, Sr. Friends Organization —Gale reported that the Friends of the Drop In Center was in another transition as the new Treasurer takes over and the current Acting President and Vice President reevaluate their roles in the organization. There was a discussion about the ethical considerations of COA Board members being Friends' active members. Plainridge Casino —Gale informed the Board that she was asked by Bill Ross to prepare a written statement about the expected impact Plainridge Casino will have on Mansfield seniors and COA services. Gale said that the Town is applying for a $100,000 subsidy from the Gaming Commission to help communities directly affected by the casino. She said that the statement she prepared addressed the community demographics and the possible issues that could arise from the COA's perspective due to the casino and its clientele. Town Census —Gale reported that the annual Town Census will be sent out to households the week of January 19th. Field of Honor —Gale explained the Field of Honor project that one of our senior volunteers has been heading up with the Veteran's Agent Heath Hobson. She informed the Board that a parcel of land will be set aside for the display of 100 flags in honor of service men, and that citizens may purchase a flag and pole in honor of or in memory of anyone. Gale said that she will have more information about the project at a later date. Dick Kelsay —Gale introduced Dick Kelsay to the Board, and she indicated that he is interested in, and has applied for, the Board position left vacant by the death of Ed Sliney, Sr. Board Chair Sonia Walgreen welcomed Dick. Assistant Director's Report: Statistics —Debi reported that there were 793 program registrations in December, with 54.8 volunteer hours and 298 incoming telephone calls logged. Tax Work -Off Program —Debi informed the Board that there were 4 participants who have completed their hours, and there were 2 who were nearing completion. She also said that the credits for this fiscal year were at $10,540. Meals Programs —Debi Informed the Board that the new caterer generally has been great with few problems. She said that the food has been tasty and is presented well. She also said that the annual staff certification training is coming up in February and all staff will be going to either the North Attleboro or the Fall River training. She informed the Board that the Nutritionist Sarah Grinnell will be conducting a site evaluation on Thursday. Transportation Requests —Debi informed the Board that the requests for long distance medical transportation have decreased over the past few months to one or two a month. Movie Program —Debi reported that the movie program has been consistent with the number of attendees. Old Business: S Year Outreach Statistics —Gale presented a spreadsheet with a breakdown of the Outreach statistics over a 5 year period. There was a brief discussion about the services provided by the COA Outreach Department. COA Policies & Procedures —Gale led a discussion about the need to revise the COA Policies & Procedures. It was decided that this would be done when the full Board was able to participate in the discussion. Gale noted that the "Standard Guidelines for Participation" has been in effect for some time, was approved by the Board, but should be included within the whole Policies & Procedures document. New Business: Eric Shepherd, Esq. —Gale informed the Board that Eric Shepherd will be sponsoring a senior legal issues program on March 6th. She said that he will be funding the luncheon and presenting the program, and he will be back in June to do an estate planning program. Ed Sliney, Sr. —There was a discussion about Ed Sliney's years of service on the Board. Gale informed the Board that he served for 18 years, and there was a brief discussion about how to recognize him for the years that he served. BESI Board Meeting Updates —Sonia Walgreen issued the BESI Board Meeting Update. She informed the Board that she had nothing to report other than she attended the Executive Committee Meeting and reported that the COA had a positive experience with the caterer, Bateman. Questions & Answers: There was an additional discussion about Ed Sliney and acknowledging his importance on the Board for 18 years. It was decided to revisit the issue at a later date. Adjournment: With all business being completed, Norma Smith offered a motion to adjourn the meeting at 4:27 PM. With a second from Tom Keogh, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2015 -14 A vote to accept the minutes to the Board Meeting of December 9, 2014, as presented. Motion —Tom Keogh; Second —Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Norma Smith. 2015 -15 A vote to accept the Estimated Budget Status to Date, the December Warrants and the Treasurer's Report, all as presented. Motion —Norma Smith; Second —Mary Hourigan; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Norma Smith. 2015 -16 With all business being completed, a vote to adjourn the meeting at 4:27 PM. Motion —Norma Smith; Second —Tom Keogh; Vote -4 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Mary Hourigan and Norma Smith.