Loading...
HomeMy WebLinkAboutCOA 03/10/2015Mansfield Council On Aging Board of Directors Minutes to Meeting March 10, 2015 i'VCO 1;;S OFFICE A 8. 51 Present: Joan Hoey, Tom Keogh, Donna Harrington, Dick Kelsay, Mary Hourigan, Debra Sbrprenatit,an t ,.ric- Gale Farrugia. Excused were Sonia Walgreen and Norma Smith. = ? TS Call to Order: The meeting was called to order by Treasurer Tom Keogh at 3:30 PM. Minutes to the Meeting of January 13, 2015: Gale noted that the February 10, 2015, Board Meeting was cancelled due to snow. The Board reviewed the minutes to the Board Meeting of January 13, 2015. Joan Hoey offered a motion to accept the minutes to the Board Meeting of January 13, 2015, as presented. With a second from Dick Kelsay, the motion was passed by a unanimous vote. Warrants from January and February 2015 and Estimated Budget Status to Date: The Board examined the January and February 2015 Warrants and the Estimated Budget Status to Date. Gale informed the Board that there was nothing unusual about the warrants and the budget is on target for the time of year. Joan Hoey offered a motion to accept the January and February 2015 Warrants and the Estimated Budget Status to Date, all as presented. With a second from Donna Harrington, the motion was passed by a unanimous vote. Treasurer's Report: Tom Keogh issued the Treasurers Report. He informed the Board that the Gift Account balance was an approximate $11,726.66. Mary Hourigan offered a motion to accept the Treasurers Report as presented. With a second from Donna Harrington, the motion passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Gale informed the Board that it contained a letter from Samsonite in reference to its donations. Dick Kelsay asked if Samsonite donated to other agencies, and Gale informed him that they did. She said that they have donated to the Food Pantry and other community groups. Director's Report: February Storms —Gale reported that the storms in January and February have devastated the programming at the COA. She said that the unprecedented cold and snow not only closed the town, but it also kept residents indoors. She said that it has been a very tough winter. Replacement Doors —Gale informed the Board that the rear door has finally been replaced. She also said that the side door will be replaced some time during the following week. Gale explained the issue with the door, and that the door had been removed in December, but boarded up due to incomplete inventory of necessary materials. She added that it will be nice to have the use of the back door again. St Patrick's Day Event —Gale informed the Board that the COA will be celebrating St. Patrick's Day with a BESI corned beef and cabbage lunch and entertainment provided by an Irish step dance studio in Plainville. April Events —Gale reported that April will be very busy with events. She said that the annual Spring Tea will be on Friday, April 10th, the Attleboro Area Volunteer Appreciation Day will be held on Friday, April 17th, Triad Senior Safety Day will be held on Friday, April 24" and the Friends' Annual Bake and Craft Fair will be held on Wednesday, April 1s`. Tax Assistance —Gale reported that the AARP Tax Preparation Assistance Program was cancelled for the first 3 Mondays due to the weather. She said that now that the weather is improving, the Monday morning sessions should be very busy. Annual Town Meeting —Gale informed that Board that the Annual Town Meeting is tentatively scheduled for Tuesday, April 14`h at 7:00 PM. There was a discussion about the April Board Meeting, also scheduled for that date. It was decided that the Board would meet at 3:30 PM on April 14th for the regularly scheduled Board Meeting. Assistant Director's Report: Statistics —Debi reported the statistics for January and February. She informed the Board that, in January, there were 626 program registrations, 311 incoming telephone calls logged and 48.5 volunteer hours logged. She said that there were also 407 program registrations, 356 incoming telephone calls and 48.5 volunteer hours logged for February. Medical Transportation —Debi reported that the long distance medical transportation has also had low usage. She said that there were 4 rides arranged for January and February. Tax Work -Off Program —Debi informed the Board that there were 6 participants in the Tax Work -Off Program who have completed their hours, and there were 3 near completions. She said the total credits earned are $13,885, and there are currently 26 participants. Movie Program —Debi also informed the Board that the movie program for February and March was cancelled due to the weather. Nutrition Program —Debi reported that the Nutrition Program census has also decreased. She said that she suspects it is because of the weather. Old Business: COA Policies and Procedures —Gale informed the Board that Sonia Walgreen felt that the COA Policies and Procedures should be reviewed by the full Board for any changes and revisions. She said that it will be on the April meeting agenda. New Business: Welcome New Board Member —Gale officially introduced new board member Dick Kelsay and extended a welcome to his first meeting. Donna Harrington asked Dick Kelsay why he wanted to be on the Board, and Dick responded that he has been coming to the COA and has joined Triad, and is very interested in the services provided. Budget Meeting FY 2016 —Gale said that the COA budget meeting with the Town Manager and financial staff has been cancelled twice because of the weather. She said that the meeting was rescheduled and that the budget for 2016 has been submitted. Donation — Samsonite and for Triad —Gale reported that Samsonite has donated $5,000 to the COA for the Friends' Fuel Assistance Fund. She praised Samsonite for its generosity. She also reported that the Village at Willow Crossing will be donating $800 in proceeds from the Wreath Stroll to Triad. Gale explained that the Wreath Stroll is a silent auction for wreaths that are decorated by different agencies and participating companies. She said that the COA decorates a wreath and submits it. She said that it is a nice program. She explained that this year the proceeds were split between the CVNA and Mansfield Triad. She said that the COA is fortunate to have benefactors and that the Elks and MWOT regularly donate to the COA. Writing Workshop —Gale informed the Board that she is interested in holding a one -time writers workshop. She said that we have funds that we can use to cover the costs of this workshop, and that it would be about $350.00. There was a discussion about sponsoring more enrichment programs, and other types of programs. Donna Harrington suggested that a survey be done by the COA regarding interest in types of programming. There was a discussion about sponsoring trips, and Donna wondered if that was something for the COA to explore. There was a discussion about the use of the funds to benefit the seniors. BEST Board Meeting Updates: None. Questions and Answers: Donna Harrington asked about having someone from the Tax Work -Off Program placed at the High School entrance for visitors. There was a discussion about the availability of seniors through the Tax Work -Off Program. Adjournment: With all business being complete, Dick Kelsay offered a motion to adjourn the meeting at 4:35 PM. With a second from Joan Hoey, the meeting was adjourned by a unanimous vote. VOTE SUMMARY 2015 -17 A vote to accept the Minutes to the Board Meeting of January 13, 2015, as presented. Motion —Joan Hoey; Second —Dick Kelsay; Vote -5 affirmative, 0 negative. Voting affirmative were Joan Hoey, Dick Kelsay, Mary Hourigan, Tom Keogh and Donna Harrington. 2015 -18 A vote to accept the January and February 2015 Warrants and the Estimated Budget Status to Date, all as presented. Motion —Joan Heoy; Second —Donna Harrington; Vote -5 affirmative, 0 negative. Voting affirmative were Joan Hoey, Dick Kelsay, Mary Hourigan, Tom Keogh and Donna Harrington. 2015 -19 A vote to accept the Treasurer's Report, as presented. Motion — Mary Hourigan; Second —Donna Harrington; Vote -5 affirmative, 0 negative. Voting affirmative were Joan Hoey, Dick Kelsay, Mary Hourigan, Tom Keogh and Donna Harrington. 2015 -20 With all business being completed, a vote to adjourn the meeting at 4:35 PM. Motion —Dick Kelsay; Second —Joan Hoey; Vote -5 affirmative, 0 negative. Voting affirmative were Joan Hoey, Dick Kelsay, Mary Hourigan, Tom Keogh and Donna Harrington.