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HomeMy WebLinkAboutCOA 04/14/2015Mansfield Council On Aging Board of Directors Minutes to Meeting April 14 2015 RE ,EiVED t, RS OFFICE tQ(S RAY I U A 9. 33 L, Present: Sonia Walgreen, Tom Keogh, Mary Hourigan, Joan Hoey, Donna Harrington, Dick Kelsay; ' Norma Smith, Debra Surprenant and Gale Farrugia. Call To Order: The meeting was called to order at 3:31 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of March 10, 2015: The Board reviewed the minutes to the meeting of March 10, 2015. Norma Smith offered a motion to accept the Minutes to the Board Meeting of March 10, 2015, as presented. With a second from Dick Kelsay, the motion was passed by a unanimous vote. Estimated Budget Status to Date and the March Warrants: The Board reviewed the Estimated Budget Status to Date and the Warrants from March, 2015. Gale reported that everything looked as it should at this point in the budget year. Tom Keogh offered a motion to accept the Estimated Budget Status to Date and the Warrants from March 2015, both as presented. With a second from Joan Hoey, the motion was passed by a unanimous vote. Treasurer's Report: Tom Keogh issued the Treasurers Report. He informed the Board that the estimated balance in the Gift Account stood at $8181.66. Gale informed the Board that the balance given in March was incorrect and should have been noted as an estimated $8181.66. Dick Kelsay offered a motion to accept the Treasurers Report as presented. With a second from Mary Hourigan, the motion was passed by a unanimous vote Correspondence: The Correspondence File was circulated. Mary Hourigan remarked that the Correspondence File and the Seminar File contained a good amount of material about upcoming workshops, meetings and seminars. Director's Report: Ed Sliney, Sr. —Gale informed the Board that this discussion was continued from the March 10, 2015 meeting. She said that Donna Harrington proposed that the COA Board have a mechanism for honoring those who have served on the Board for less than 20 years. There was a discussion and the Board agreed to consider a plan to have an honorable mention plaque for those who have served on the Board for an undetermined amount of years, but for "sustained service." Gale and Debi will investigate available plaques for this purpose. Nancy Fullerton — Gale informed the Board that Nancy Fullerton, a Mansfield resident, has been volunteering for Triad and helped out with the Spring Tea. Gale also said that she formerly worked at the Village at Willow Crossings and is now with a new corporation developing the Residence Inn at Five Corners in Easton. She said that the development company and Nancy will be sponsoring a workshop at the COA on Cooking for Brain Health. Spring Tea —Gale reported that the Spring Tea was a big success. She said that there were about 50 in attendance and that the music was excellent. Triad —Gale informed the Board that Triad received $885 in donation from the Village at Willow Crossing from the Christmas Wreath Stroll. Triad Senior Safety Dav —Gale informed the Board that the annual Triad Senior Safety Day would be held on Friday, April 24tH She said that the presentation will be given by Chiefs Boldrighini and Sellon on the proposed Public Safety /DPW Complex. D.E.C.I.D.E. Program —Gale announced that Triad will be offering the p.E.C.I.D.E. Program again in June. She said that Detective Sargent Larry Crosman would be teaching this class with Rose Kimmel. Lecture Series —Gale reported that she has set up an appointment with Paolo DiGregorio, a Mansfield historian and scholar, to look into having him present a lecture series. She said that he did a presentation here before on the Statue of Liberty. Assistant Director's Report: Statistics —Debi reported that the COA had 790 program registrations, logged 305 incoming telephone calls and logged 75.92 volunteer hours in the month of March 2015. Medical Transportation —Debi informed the Board that the long distance medical transportation program has provided 2 round trips so far in April, and two in the month of March. Movie Program —Debi also reported that the movie program has been well attended. She said that there were 18 who were present for the April movie. Nutrition Program —Debi informed the Board that the Nutrition program is going well. She said that the site attendance is down in numbers and the Home Delivered Meals Program is picking up in numbers. Other — Debi said that she has been busy with working on printed materials and menus for upcoming programs. Old Business: COA Policies & Procedures —The Board began to review and revise the COA Policies & Procedures. It was decided to work on revising about one page at a time. The Board reviewed and revised the first page, including the sections titled "Name," "Purpose," and "Office." COA Survey —Gale informed the Board that the COA conducted a survey regarding the programs offered, what the respondents felt about the programming and suggestions for future programs and classes. Gale said that the respondents wanted more enrichment, educational and exercise programming, and would like access to trips. Day Trip Information - -There was a discussion about local day trips, and trips in general. The general feeling was that other groups are providing trips and that we would make an attempt to post trips for seniors at our front desk. Additionally, Gale said that she would be looking at some other local day trips. New Business: Slate of Officers —Mary Hourigan offered a motion that the Slate of Officers remain the same for FY 2016 and is as follows: Sonia Walgreen— Chair; Norma Smith —Vice Chair; Tom Keogh— Treasurer, Donna Harrington — Secretary. Donna Harrington offered a second to the motion. There was a discussion about the chain of command when an officer is out of town and cannot be reached. The motion was passed by a unanimous vote. Attleboro Area Volunteer Day and COA Volunteer Appreciation Brunch —Gale informed the Board that the Attleboro Area Volunteer Day would be held on Friday, April 17th and the COA Volunteer Brunch would be held on Friday, May 8`h. Gale said that it is customary for the COA, as a participant in the Attleboro Area Volunteer Day, to provide a raffle item, and that there is also a door prize raffle at the COA Volunteer Appreciation. Gale requested that the Board authorize the purchase of two floral baskets to be used at each event. Joan Hoey offered a motion to authorize the purchase of two floral gift baskets to be used at the Attleboro Area Volunteer Day and the COA Volunteer Appreciation for up to $120 total using funds from the Gift Account. With a second from Norma Smith, the motion was passed by a unanimous vote. BEST Board Meeting Updates: Sonia Walgreen issued the BEST Board Meeting Updates. She said that the main concern at this time of the year is the budget, and this year with Governor Baker's new budget. She said that if cuts are coming, it is unclear where they will be. She said that she will give the Board more information as it arises. Adjournment: With all business being completed, Donna Harrington offered a motion to adjourn the meeting at 4:55 PM. With a second from Norma Smith, the motion was passed by a unanimous vote. VOTE SUMMARY 2015 -21 A vote to accept the Minutes to the Board Meeting of March 10, 2015, as presented. Motion —Norma Smith; Second —Dick Kelsay; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, Joan Hoey, Dick Kelsay and Mary Hourigan. 2015 -22 A vote to accept the Estimated Budget Status to Date and the March 2015 Warrants, as presented. Motion —Tom Keogh; Second —loan Hoey; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, loan Hoey, Dick Kelsay and Mary Hourigan. 2015 -23 A vote to accept the Treasurer's Report, as presented. Motion —Dick Kelsay; Second —Mary Hourigan; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, Joan Hoey, Dick Kelsay and Mary Hourigan. 2015 -24 A vote to accept the slate of officers as presented: Sonia Walgreen— Chair; Norma Smith —Vice Chair; Tom Keogh— Treasurer; Donna Harrington— Secretary. Motion —Mary Hourigan; Second —Donna Harrington; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, Joan Hoey, Dick Kelsay and Mary Hourigan. 2015 -25 A vote to authorize the purchase of two floral baskets to be used as raffle door prizes at the Attleboro Area Volunteer Day and the COA Volunteer Appreciation for up to $120 total using funds from the Gift Account. Motion —Joan Hoey; Second —Norma Smith; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, Joan Hoey, Dick Kelsay and Mary Hourigan. 2015 -26 With all business being completed, a vote to adjourn the meeting at 4:55 PM. Motion —Donna Harrington; Second —Norma Smith; Vote -7 affirmative and 0 negative; Voting affirmative were Sonia Walgreen, Donna Harrington, Norma Smith, Tom Keogh, Joan Hoey, Dick Kelsay and Mary Hourigan.