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HomeMy WebLinkAboutCOA 05/12/2015Mansfield Council On Aging Board of Directors Minutes to Meeting y'!..0 OFFICE t015 ,;fir 23 A II- 13 May 12, 2015 v? ICJ Present: Sonia Walgreen, Joan Hoey, Norma Smith, Mary Hourigan, Tom Keogh Richard keis� , j Debra Surprenant and Gale Farrugia. Donna Harrington was excused. Call to Order: The meeting was called to order at 3:30 PM by Board Chair Sonia Walgreen. Minutes to the Board Meeting of April 14, 2015: The Board reviewed the minutes to the Board Meeting of April 14, 2015. Tom Keogh offered a motion to accept the minutes to the Board Meeting of April 14, 2015, as presented. With a second from Norma Smith, the motion was passed by a unanimous vote. Estimated Budget Status to Date, April 2015 Warrants and the Treasurer's Report: The Board examined the Estimated Budget Status to Date and the April 2015 Warrants. Gale reported that the COA budget status appears to be in great shape. Tom Keogh issued the Treasurer's Report. He informed the Board that the estimated balance in the Gift Account was $8181.66. Joan Hoey offered a motion to accept the Estimated Budget Status to Date, the April 2015 Warrants and the Treasurer's Report, all as presented. With a second from Richard Kelsay, the motion was passed by a unanimous vote. Correspondence File: The Correspondence File was circulated. Director's Report: Volunteer Recognition Day -Gale informed the Board that the annual Volunteer Recognition Day was held, and the program was very good. She said that there were no Representatives present, nor were there any Selectmen. She said that the Town Manager was planning to attend but was unable due to unexpected business. She said that Betty Poirier could not attend because she had an important meeting to attend. Travel /Education Program —Gale reported that she has scheduled a three part educational program on Italy for June. She said that the person who will be presenting the program, Paolo DiGregorio, also presented a program on the Statue of Liberty a few years ago at the COA. She said the sessions will be Sicily on June 8th, Rome on June 15th and the Unification of Italy on June 22nd. DECIDE —Gale informed the Board that Triad will be sponsoring another session of DECIDE, and that the program starts June 1't, and is full with a waiting list. Elder Law Workshop —Gale also reported that the COA will be hosting Attorney Eric Shepherd for a workshop on elder law issues on May 18th. She said that there are already 24 registrants. GATRA /Charlie Card —Gale announced that a representative from GATRA will be at the COA to process applications for the statewide access pass, the Charlie Card. She said that will be held on June 23`d at 1:00 PM. Walking Club —Gale informed the Board that our Walking Club has been coordinating walks with the North Attleboro COA. She explained that the North Attleboro COA received a grant to begin a walking club. There was a discussion about the walks planned by the North Attleboro COA that our walking ( club is invited to attend. loan Hoey, who attended one of the walks, said that the event was very nice and well planned. Chief Neal Bold righini —Gale reported that Chief Neal Boldrighini has located a large movie screen for the multipurpose room and would like to also install an LCD projector from one of the beams. She said that Mike Ahern will be involved with the project. Other —Gale informed the Board that the Human Resources Director would like all Department Heads to review all job descriptions for revision. Assistant Director's Report: Statistics —Debi reported that there were 783 program registrations, 301 incoming telephone calls logged and 54.75 volunteer hours logged for the month of April, 2015. Tax Work -Off Program —Debi informed the Board that the 9 participants in the Tax Work -Off Program had finished their credits, there were 7 near finished and there were 26 total enrolled in the program. She said that the total credits earned to date are $15,655.50. Movie Program — Debi reported that the movie program met for the last movie of the program year and it was well attended. She said that there were 16 people present, and that the movie was Belle. Medical Transportation —Debi said that there were no requests for long distance medical transportation for the month of April. Meals Programs —Debi also reported that the meals programs have seen a decline in participation. She said that she feels that this is not due to the quality of the food, because she said that generally the food is quite good. There was a short discussion about the meal programs. Old Business: The Board continued to review and revise the COA Policies and Procedures. New Business: Honorable Mention Plaque /Sustained Service —The Board discussed the need for a plaque honoring and recognizing Board members who have served for a "sustained" length of time, but under 20 years. There was a discussion about honoring Ed Sliney, Sr., in particular, the type of plaque, and the wording on the plaque. Mary Hourigan offered a motion to authorize the purchase of a plaque made of light wood with gold plates using the same wording as the 20 year plaque using funds from the Gift Account. With a second from Norma Smith, the motion was passed by a unanimous vote. Sonia Walgreen 20 Year Recognition —Gale informed the Board that Donna Harrington wondered if Sonia Walgreen should be honored for her 20 years of service on the plaque. There was a discussion and it was felt that the honor should go to those Board members who are retired from the Board or have passed away and have served for 20 or more years. Sonia Walgreen also felt that she did not want the recognition while she was still in service to the COA as a Board member. Richard Kelsay offered a motion to honor, by placing their names on the 20 year plaque, only those Board members who have retired or passed away and have served for 20 or more years. With a second from Mary Hourigan, the motion was passed by a unanimous vote. BESI Board Meeting Updates: Sonia Walgreen issued the BESI Board Meeting Updates. She said that everything seems to be going along as expected with BESI. She also said that the staff was working on budgets, with the uncertainty of the state budget, staff handbooks and the Nutrition Program. Questions and Answers: None. Adjournment: With all business being completed, Richard Kelsay offered a motion to adjourn the meeting at 4:29 PM. With a second from Joan Hoey, the motion was passed by a unanimous vote. VOTE SU MMARY 2015 -27 A vote to accept the Minutes to the Board Meeting of April 14, 2015, as presented. Motion —Tom Keogh; Second —Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Richard Kelsay, Joan Hoey, Mary Hourigan and Norma Smith. 2015 -28 A vote to accept the Estimated Budget Status to Date, the April 2105 Warrants and the Treasurer's Report, all as presented. Motion —Joan Hoey; Second -- Richard; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Richard Kelsay, loan Hoey, Mary Hourigan and Norma Smith. 2015 -29 A vote to authorize the purchase of a plaque made of light wood with gold plates using the same wording as the 20 year plaque using funds from the Gift Account. Motion —Mary Hourigan; Second —Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Richard Kelsay, Joan Hoey, Mary Hourigan and Norma Smith. 2015 -30 A vote to honor, by placing their names on the 20 year plaque, only those Board members who have retired or passed away and have served for 20 or more years. Motion — Richard Kelsay; Second —Mary Hourigan; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Richard Kelsay, loan Hoey, Mary Hourigan and Norma Smith. 2015 -31 With all business being completed, a vote to adjourn the meeting at 4:29 PM. Motion — Richard Kelsay; Second —Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Sonia Walgreen, Tom Keogh, Richard Kelsay, Joan Hoey, Mary Hourigan and Norma Smith.