HomeMy WebLinkAboutMBC Minutes 01/14/2015MUNICIPAL BUILDING COMMITTEE
January 14, 2015
MEETING MINUTES
S 9FFICE
MEMBERS PRESENT: Robert Barry, Chairman; Chris Paquin, Vice ffffjs P Ez: cl
Julie Hunter, Member CCUU�t�3
MEMBERS ABSENT: Steve Rosen, Member; Bryan Young, Member <c ,� T S
GUESTS PRESENT: Steve Marshall, Gale Associates
Bob Laconte, Mansfield Public Schools
Lisa Barry, Secretary
The meeting opened at 6:56 pm at the Mansfield Town Hall
Review of Previous Minutes
Next Meeting tentatively scheduled for February 11, 2015 at 6:30pm at Mansfield Town
Hall depending on Donham & Sweeney's schedule.
Robinson School Window Project — Steve Marshall & Bob Laconte
Status Update
Latest email we received from Kelsey was that everything was done. In her memo she indicated
that GV W still has not completed the as -built documents and when they submit as- builts they
will submit hard copies of all documents and one on a CD. MBC requested hard copy and all
documents on CD for their records.
Bob Barry sent an email to Ed stating he was disappointed in Gale Associates, he had asked a
number of times for copy of punch list to be kept up to date, updates on meetings, etc. Kelsey
had come over to Jordan Jackson School with Mike Ahern and they were looking at issues over
there. Trying to rely on Mike with updates but didn't happen too much. Another surprise was
all issues over there at Robinson School. Cracks and drafts on memos. Foundation curtain wall
— structural frame had a gap that appeared on certain parts of the floor and ceiling. Concerned
not having a full -time person overseeing things. Would these mistakes have happened if we had
a full -time person. Sound going through was issue too, getting insulating panels from floor slab
to ceiling. Nick Riccio has seen all of these and went through punch list. Steve will look into
fire stop.
Gale came up with details with GV W.
February vacation will be used to fix issues.
Question about windows opening different amounts. Bob Laconte will check on this.
Only negative were about windows opening out and kids running into them outside.
GV W hasn't given price yet.
Bob Laconte says everyone is happy with windows. School is warmer. Doing very well with
energy.
MBC Meeting Minutes January 14, 2015
Recap: Steve Marshall will get proposal from GVW; contact Nick Riccio; Bob LaConte will
check on awnings with stops; Bob Barry requested documentation from GVW, 2 hard copies of
as- builts and close out documents, one delivered to Bob LaConte at School Dept. and one to
MBC.
Motion: To approve Invoice #1410292 dated November 11, 2014 from Gale
Associates in the amount of $2,040.00 for services rendered from
September 28- November 1, 2014. (Paquin/Hunter); all in favor;
unanimous;
Motion: To approve Invoice #1412155 dated January 8, 2015 from Gale
Associates in the amount of $1,370.00 for services rendered from
November 30, 2014 - January 3, 2015 (Paquin/Hunter); all in favor;
unanimous
Motion: To approve GVW pay application #4 dated October 31, 2014, change
order #I, in the amount of $4,060.39. Certified by Kelsey and Ed
Vozzella (Paquin/Hunter) all in favor; unanimous
Pay Application #5 from GVW 10/31/14 requesting 100% of $54, 445.45. We have certification
from Kelsey, Gale Associates and Ed Vozzella, based on discussion we just had from Steve
Marshall, Gale Associates, board requests holding payment until change order is submitted and
accurate punch list .... Chris thinks we could partial pay this. As- builts are of concern of Bob.
Board thinks holding 50%
Reduce pay application to withhold $25,000.00 based on all documentation
Motion: To partial payment to GVW on pay application #5, pay $29,435.45
minus $25,000 (Paquin/Hunter); unanimous; all in favor; unanimous
New Public Safety Facility
Status/Update —
Chiefs, Chris, Doug Annino, Mike Ahern, met with Denham & Sweeney and made final
recommendations. Building has been substantially reduced. Minor changes were made with
space needs. Able to slash close to 10% of square footage, get both buildings on site and make
traffic flow work.
Approve/Review Invoices/Requisitions
Motion: To approve Invoice #3 from Denham & Sweeney dated January 6,
2015 in the amount of $17,750.00 for services rendered from
December 1, 2014 thru December 31, 2014 for 75% of design options,
per Chris Paquin who is representative (Hunter/Paquin); all in favor;
Update on CIP — Chris Paquin
Met with every dept. went thru all budgets and made recommendations for approval or taken off
list. Presented to Board of Selectman for approval
MBC Meeting Minutes January 14, 2015
Conflict of Interest Law
Put on next agenda: officer roles
Motion: To adjourn at 8:30pm (Paquin/Hunter); all in favor; unanimous
Copies of approved invoices can be found in the MBC meeting room file cabinet.
Respectfully submitted,
Robert Barry
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MBC Meeting Minutes January 14, 2015
Date of Acceptance