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Home My WebLink Aboutmin recreation commission 01/24/05 r- :it F C \: \ , I C' \.1,": x, 'I,,,, t,.! ~ l_ EJ f '<'r{c, OFF ICE Recreation Commission Meeting . . . 0;) FEB -8 M! 8: 00 Minutes January 24, 2005 i iF, :,:)FIELO NASSACHUSETTS Attendees Present: Dave Leary; Chairman, Charlotte Falkner, Clerk, Dave Rapoza, Danielle Fish Excused Absence: Lynne McDonnell Lorilee Fish, Recreation Director Kathy Codella, Assistant to the Recreation Director 1. The meeting was called to order at 6:00 PM. 2. Approval of Minutes: r Minutes of the Recreation Commission Meeting held on December 6,2004. Motion: By Danielle Fish to accept the minutes from December 6, 2004 as amended with Dave Rapoza marked as present and Dave Leary marked not present. Seconded by Charlotte Falkner. Motion passes, 4-0. 3. Questions and Comments: None. 4. Reservation Requests: The Commission discuss the Facility Use Form and agree to make a motion with Danielle Fish's revisions including numbering and a clarification of Town by-laws. Motion: By Danielle Fish to accept the Fadlity Use Form with the changes as noted. Seconded by Dave Leary. Motion passes, 4-0. r- I , 5. Tabled: r- A. Mansfield Little League, Engineering, Conservation, and DPW are working on any improve- ments/additions to the lease agreement. The contract/agreement review has been placed on hold due to the urgency of other projects. B. There are still no signs for the skate park. C. DPW has the gate for Hutchason, however has not had the time for installation. 6. Old Business: r A. Brenda Hodges will be the main contact person for establishing the Recreation Scholarship. Lorilee will begin the process of cutting a check for the scholarship. B. There has been no follow-up regarding the Mike Redding incident. Dave Leary reports he believes there was a letter. Dave Rapoza wishes to drop the entire issue. Margaret Conaty has assured Lorilee she would instruct the coaches as to the rules and regulations regarding field usage. No consensus agreed on for action. C. The Skate Park facility remains unlocked with no reported problems. D. Paul McHugh and Joe Sears will be working together with the Recreation Department to initiate an Adult Flag Football League. Mike Vaughn :from Premier Courts will be asked to donate PC for an exhibition game for the league. Joe Sears will line up the officials for the league at an estimated cost of $25.00 per game. It has been agreed the league will use the High School field. At this point, Thursday evenings seems to be the evening of choice in June and July. E. There is no representation present from the School Department for the field usage discussion. After Commission discussion, the members agree Danielle Fish will write a letter to Lincoln Lynch and John Moretti regarding the lack of representation from the school and include details of the rules and regulations regarding field usage. '"' 7. New Business: A. Lorilee is scheduled to present the 2006 Recreation budget January 25,2005. Lorilee has written Bea Kearney, Town Accountant, a memo regarding placing a new van on the CIP request. B. Lorilee details the plans of the International Drum Corp. Contest and Exhibition to be held at Gillette Stadium in August. The School Department and the High School will be hosting the Blue Devils and the Recreation Department will be asked to assist with field usage needs. C. The Commission agree to include some highlights and pictures of Lester McGoldrick in the Annual Town Report. 8. Field Usage DiKussion: ~ The following visitors were present for the discussion, Mark Cook- DPW Gary Levine- Mansfield Girls Softball SHGlsglIOS.doc:S:reccooJ frec:msword ? David Todesco- Mansfield Pop Warner r- Joe Sears and Kevin Kelleber- Mansfield Flag Football Marc Mekler and Jack Arlie- Mansfield Little League Kelly Kemp and Darlene Menz- Mansfield Youth Soccer Kevin Smith- Essex Co-United Soccer Camps Mark Cook began the discussion by requesting all teams stay off the fields during or right after a rain event. Ifthere are any questions that may arise regarding judgement of use, three DPW em- ployees are available to decide. Highlights from the discussion include: - Jack Adie states Mansfield Little League is willing to pay for their contribution to any field damage. - Dave Rapoza states it is the Commission's intent to step up the expectations of fields but are limited due to budget restraints. - Mark Melder would be interested in forming a partnership to help maintain the fields. - Mark Cook states the Lower Field at Memorial Park is maintained under DEP supervision. - Darlene Menz states programs are interested in bringing in outside people to assist with field development and maintenance. - Dave Rapoza would like to collectively investigate co-maintaining the fields. - Mark Cook states field renovations are the biggest problem due to lack of personnel and funds. - Lorilee Fish states if any group were to donate funds for field maintenance they should desig- nate specifically where those funds are to go. The Board of Selectmen is the only group who can accept money from an organization. ,'-- - Darlene Menz would like to establish an organization to raise funds to develop the remainder of Plymouth Street for multi-purpose fields. - Lorilee Fish recommends coordinating a meeting between the Recreation Commission, John D' Agostino, and the sports groups for further discussion. 9. Sue CineUi- Skate Board Park Camp Request: Sue Cinelli formally requests use of the skateboard park during the weeks of June 27-Julyl, July II-IS, July 25- 29, and August 8-12 from 9AM - IPM for a YMCA sponsored skatelbike camps. The camp fee will be $110.00 for YMCA members and $175.00 for non-members. Highlights from the discussion are as follows, a. Dave Rapoza would like the fee to be $110.00 for all Mansfield residents regardless ofmem- bership. b. Dave Leary would like to offer the camp at no cost to Mansfield residents. Mr. Leary believes it is wrong to charge Mansfield residents for use of a park that was paid for by resident tax dollars. c. Dave Rapoza would like to know the overhead in running a skate camp. Dave Rapoza would like to know what the YMCA is committing to in terms of staffing the skate- board park. d. Lorilee states she feels the park can remain open and unstaffed. e. Charlotte Falkner states the skate park should be added to the Use ofFaciIities application. r-- SHG/sgl/OS.doc:S:mx:om f:rec:msword 1 I,. Charlotte Falkner views two different operating options: ,r-- I. The skate park is staffed at the Recreation Department's discretion and the YMCA runs the camp. 2. The skate park is not staffed, the YMCA runs the camp, and there is a charge for the use of the facility. r. Dave Rapoza would like to investigate bringing in staff to run a Recreation sponsored skate park. g. LoriIee states she will post skatepark questions on the MRP A website and look to other towns for guidance and instructions regarding usage. h. The COmmission states specific information will be needed from the YMCA for camp ap- , proval i. The Commission discuss as to whether the skate park needs to be staffed: I. Dave Rapoza- No 2. Dave Leary- No 3. Charlotte Falkner- No 4. Danielle Fish- Yes, staffed 9-5 with eight hours of open usage. The Commission discuss as to whether the skate park's gate remains unlocked: I. Dave Rapoza- Yes 2. Dave Leary- Yes 3. Charlotte Falkner- Yes 4. Danielle Fish- No r-- 10. New Business: (continued) The COmmission discuss Program Fees and Increases for 2005. Motion: By Dave Rapoza to approve all Program Fees and Increases for 2005. Seconded by Dave Leary. Motion passes, 4-0. 11. Motion: By Charlotte Falkner to adjonm. Seconded by Dave Rapoza. Motion passes, 4-0. 12.. Adjournment: 9:45 PM Representatives from the YMCA have been invited back to the February Commission Meeting at 7 PM to discuss the permit request for running clinics. 13. Next Commission Meeting: Monday, February 7, 2005 at 6:00 PM. To be held at the Town Hall. ---- SHGlsgl/OS.doc:5:recoom inlC:JDSWord .:1 ] "'I " ~ Respectfully Submitted, A?I~. Sherri Gum Commission Secretary 2-7-05 Date ~'o ~ dtf\ Date r - SHG/sgl105.doc:5:reccom f.TeC:msword ~ I "J