HomeMy WebLinkAboutmin recreation commission 1/28/03
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Recreation Commission Meeting
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Minutes '
31
January 28, ~003'
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Attendees Present: Dave Leary; C~ Charlotte Falkner; Clerk,
Caren Levine, Lynne McDonnell
Excused Absence: Danielle Fish
Lorllee Fish, Recreation Director
Kathy Codella, Assistant to the Recreation Director
1. The meeting was called to order at 6:00 PM.
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2. Election of Chairman and Clerk:
Chairman-
Lynne McDonnell nominates current chairman Dave Leary.
Charlotte Falkner seconds the nomination.
The Commission, 4-0, nominates Dave Leary chairman.
Clerk-
Caren Levine nominates current clerk Charlotte Falkner.
Lynne McDonnell seconds the nomination.
The Commission, 4-0, nominates Charlotte Falkner clerk.
3. Approval of Minutes:
Minutes ofthe Recreation Commission Meeting held on December 9, 2002.
Motion: By Dave Leary to accept the minutes from December 9, 2002.
Seconded by Charlotte Falkner. Motion passes, 3-0-1.
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r 4. Reservation Requests:
A. The Commission review and discuss the following change to the Reservation
Request forms:
Adult groups/Organizations:
Part 4 to include:
Non-resident
Motion: By Dave Leary to approve the Reservation Request form as amended by
the Commission. Seconded by Lynne McDonnell. All in favor.
Motion passes, 4-0.
B. There have been no new Reservation Requests.
C. Dave Leary reports Margaret Conaty had been given permission for field usage from John
D' Agostino.
5. Tabled:
A. The program participant policy for the Americans with Disabilities Act is on hold.
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B. Lorilee is currently working on the cover and final draft to be used with the state
regarding the Open Space Recreation Plan. The Recreation Commission will send a
letter to Dick Lewis stating Commission agreement with the draft plan.
5. Questions and Comments:
Sub-committee of the Ad-Hoc Building Committee
Skate Park Presentation by
Rose Bryant,
Suzie Kubik, and
Jay Barrows
The following items were discussed in regard to the proposed skate park at Memorial Park:
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1. Memorial Park was the chosen location for the proposed skate park because of the
proximity to the schools and the central downtown location.
2. It is requested DPW clear, grade, and fence the area for approximately $60,000.00.
3. The Committee would like the Selectmen to submit a warrant article transferring funds
from an existing account or utilize the stabilization fund for money to establish the skate
park and gain approval at Town Meeting.
SHG/sg2/3/03.doc:5:reccom f:rec:msword
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4. The YMCA will maintain responsibility for the park, as well as purchase and repair all
equipment.
5. Money for the equipment will be purchased by a committee the YMCA nominates for
fundraising. Equipment is expected to cost from $30,000.00 to $50,000.00.
6. Skate park planning will begin after Selectmen approval and funding by the Town Meeting.
Motion: By Dave Leary to fully support the Ad Hoc Building Committee's skateboard
park proposal. Seconded by Caren Levine. All in favor. Motion passes, 4-0.
7. Old Business:
Financials
Arts & Crafts Show
+$3,744.90 after police detail
8. New Business:
.r- A. 2003 Budget Reductions:
The Recreation Department has been requested to return line items and/or personnel
funds for the remainder of the :fiscal year. Lorilee will return $2,298.00 and all line items
will be spent. Recreation and Cultural Support will see the largest deficit.
B. The spending and hiring freeze will not affect the Revolving Account.
C. Summer Camp brochures and salaries:
Motion: By Charlotte Falkner to accept the proposed summer camp brochure, fees,
and payroll. All in favor. Motion passes, 4-0.
D. The Rails to Trails groundbreaking is scheduled for sometime in February. Dates of
construction, weather permitting, will be February 1 through September 27. The
Commission agree money from the Rails to Trails Gift Account can be used for the
groundbreaking ceremony.
E. A third performance has been added to the Dan Foley Concert scheduled for February 18
with a fee of$l,OOO.OO.
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SHG/sg2/3/03.doc:5:reccom f:rec:msword
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r F. Dene Jarvis- Mansfield Youth Soccer
Mr. Jarvis reports to the Commission his major scheduling conflicts due to the poor
condition ofField #1. If the field is declared unplayable, his options are:
1. cancel the spring schedule
2. schedule the in-town program on Sundays instead of Saturdays
The Commission discuss the possibility of using the Hutchinson Field for some games.
The Commission agree to attend the meeting scheduled on February 20 with Mansfield
Youth Soccer and DPW and agree to make a decision at the next scheduled
Commission Meeting.
G. Kathy Codella- Sister Cities Report
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Kathy reports and discusses the following options:
1. Walking Tours:
a. Ninety-minute guided tour of the Freedom Trail.
b. Boston by Foot
Several different theme tours ranging in price from $7.75 to $12.00 per person, with
a minimum of ten people.
2. Vehicle Tours:
Old Town Trolley
A whole day pass including a lOO-minute tour for $25.00 per person.
3. Water Tours:
a. Whale Watch
b. Spirit of Boston
c. Boston Harbor Cruises
d. Charles River Cruises
9. Motion: By Lynne McDonnell to adjourn. Seconded by Charlotte Falkner. All in favor.
Motion passes, 4-0.
9. Adjournment: 7:30 PM.
10. Next Commission Meeting: Monday, February 24, 2003 at 6:00 PM.
To be held at the Town Hall.
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SHG/sg2/3/03.doc:5:reccom f:rec:msword
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r Respectfully Submitted,
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SHG/sg2/3/03.doc:5:reccom f:rec:msword
2 -2J1- 03
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