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HomeMy WebLinkAboutBOS MINUTES 4-22-2015Board of Selectmen Minutes April 22, 2015 Present: George Dentine, Chair; Jess Aptowitz, Vice Chair; Doug Armino, Clerk; Frank DelVecchio; Olivier Kozlowski; William Ross, Town Manager Chairman Dentine called the meeting to order. The Chairman reminded everyone the meeting is beine broadcast live and taped for future broadcast on Mansfield Cable. Mr. Armino read the Notice of Public Hearing into the Motion: To open the Public Hearing (Aptowitz/Kozlowski) PASSES 5:0 Howard Bailey is before the Board as a representative for the developer working on Lincoln Place. He is here to answer any questions the Board may have. Also present is Shaun Burke, Planning Director. Mr. Kozlowski was concerned about the punch list item within the file from Mike Ahern, DPW Special Projects Manager /Subdivision hrspector and Rick Alves, Town Engineer, regarding "stamp walkway at bike path" and "submit stamped letter from engineer verifying bike path crossing has been constructed per plan" and questioned what that is to look/act like. Mr. Burke explained what is out there now is pretty much what it is going to be there other than the stamped asphalt and painting of it. He noted the elevations that are there are the finished elevations (which was a difficult process due to the varying angles). Mr. Burke noted while it was envisioned to have a wider speed table, as it worked out, to have everything pitch the right way and with the correct degrees, it ended up being 10' wide (width of the bike path) but is built to code. Mr. Kozlowski reminded that the reason he originally insisted on this was for safety reasons with regards to speed and wanting vehicles to have to slow down significantly in order to get over the speed table at the bike path crossing (referencing use of this on streets in Cambridge). Mr. Burke believed that once it is stamped and colored it will draw even more attention and will slow down traffic as designed. Mr. DelVecchio asked if the stamping will occur prior to Town Meeting to which Mr. Burke felt it would. Mr. Burke explained in order to have all the correct angles the stamping process is taking place after the asphalt has hardened so the developer will infrared it. He ftuther noted that the process cannot move forward until the conditions are prime: ground temperature is 50 degrees and the air temperature is 50 degrees and rising. Mr. Burke stated that if the stamping process is not complete prior to Town Meeting an arrangement has been made to hold back an additional $25,000 to guarantee stamping is completed. Mr. DelVecchio felt this to be a significant component to make the area safer and asked if there was any liability to the Town if this was not completed prior to Town Meeting. Mr. Burke felt the $25,000 would more than cover that but the Town could hold back more as there is also $75,389.66 of the developer's surety. Mr. DelVecchio's point is that the roadway should be completed prior to Town Meeting to avoid any Board Of selectmen's Meeting April 22, 2015 Page I of 11 chance for potential liability. Mr. Kozlowski noted there are immunity issues under the road statute that has caps on liabilities. Mr. Burke believed the Planning Board has made every effort with regards to this development and noted that that part of Branch Street had never been discontinued so there was a right to develop the land. He explained the only way to have stopped the developing in that area was for the Town to acquire the land then discontinue the way. Mr. Annino is not a fan of accepting anything that is not yet complete and dislikes bringing this to Town Meeting with outstanding items. Mr. Burke noted that no one is forcing the Board to accept this but reminded that the road is structurally sound and the stamped asphalt is more of a warning than a structural component of the road. Mr. Burke noted it only becomes a structural component if it is not properly done which is why, due to the extended winter, they have to wait to stamp. Mr. Burke reminded that the acceptance is for the betterment of the residents (maintenance, garbage). Mr. Annino felt there to be sensitivity with regards to the development due to the bike path and lie does not want the Town to be left with something it would have to fix later. Mr. Amino asked if all punch list items were to be completed prior to Town Meeting. Mr. Burke felt that other than stamping the items were clean -up in nature and could be accomplished in a week. Mr. Burke recommended acceptance of the road. Mr. Ross noted if the work was not completed prior to Town Meeting he could recommend not to accept. Mr. Aptowitz reminded he has been against the egress from the beginning and shared Mr. Kozlowski's concerns. Mr. Aptowitz is not comfortable signing his name until all punch items have been completed. Mr. Aptowitz felt that the more money withheld would ensure the developer to act in a timely manner. Mr. Annino felt this to be a Planning Board issue. Mr. Ross would like to clarify that since this is a Public Hearing do the Selectmen have to act this evening or any time prior to Town Meeting. Mr. Burke explained the Board's action can be postponed and that the Public Hearing can be closed. Chairman Dentin asked Mr. Bailey if he was present when the entrance was constructed to which he noted at various stages. The Chairman asked for Mr. Bailey's opinion on stamping and using infrared to which Mr. Bailey's biggest concern with infraredding is temperature and how quickly it cools down. Mr. Bailey stated there is no concern on the developer's part with regards to holding the full amount as they want to complete the project and do it right but obviously once the work is complete would like to have the full finds returned. The Chairman noted that when stamping asphalt there is cause for concern as things can happen. Mr. Bailey noted stamping allows for release points, which runs the risk of cracks that leads to deterioration (break away). Chairman Dentin is only asking as an example for the Board to consider and it is not the amount of money involved but the time to do the process correctly. Chairman Dentino asked if the Draft Plan before them follows all the requests made by tine Board. Mr. Burke noted the plan reflects all items the Board added to the Planning Board's plan (bollards, special lighting, and cautionary signage). Chairman Dentin went through the punch list provided by Mr. Ahern and Mr. Alves: • Gas Pipe Service Exposure: asked if it were live to which Mr. Burke noted no and explained it is a piece of pipe that was in back edge of curb and front end of sidewalk (scrap that was not connected) Board Of Selectmen's Meeting April 22, 2015 Page 2 of I I • Update and Resubmit Gate Valves/Water Gate, Water Services at Various Locations (missing items at Branch Street and Lincoln): Chairman Dentino asked what is missing to which Mr. Burke noted these are the items that have been paved over. • Verify MMED Paid for Street Lights: Mr. Burke noted these are up to date but for the record request that a witness signs off. • Verify Missing Bounds: Mr. Burke stated the Town likes to get two up front and one in back (property bounds) and are not missing but is only up a few inches which is sometimes buried due to landscaping. A surveyor would come in and mark. • Electric Department Punch List /Water Department Punch List: Chairman Dentine, noted that the Board has not seen either of these lists. Mr. Burke noted they are minimal but will distribute the lists to the Board. • Remulch Island/Fill to Top of Curbing: Chairman Dentin is not a fan of mulch as it has insects and will need spray and asked what can be done. Mr. Aptowitz reminded this is an ongoing issue around Town and felt this is a Planning Board requirement. Mr. Ross asked if there were a FIomeowner Association to which Mr. Burke stated no. • Verify Proper Installation of All Caps and Covers on Inspection Ports /Detention Area: Mr. Burke was there and noted one inspection is needed. • Planning Board Approval: Mr. Burke noted there will be a formal Planning Board vote prior to the Board of Selectmen's meeting on May 13'11. Chairman Dentino felt a memo would suffice as to the Planning Board's vote. Mr. Burke stated the plan is a contract between the developer and the Town. Scott Feeley, 49 Fruit Street, appreciated the diligence that the Board is acting with tonight and the questions asked. He thanked them for looking out for the tax payers' money. Mr. Ross suggested the Board continue the Public Hearing, where once the items have been completed it would allow for additional comments, and take no action on the acceptance itself. Motion: To continue the Public PASSES 5:0 Mr. Ross suggested that the Financial Articles should wait until there has been a recommendation from the Finance Committee and reminded the Board that Scott Feeley, Chair of CIP, will be back next week to present the Capital Plan and recommendations. It was decided to begin at Article 20. Rich Hucksam, Town Counsel, is present to assist with any questions. Article 20: Adopt a Section of State Lmv That Allows the Town to Establish Future Payment of Accrued Liability for Compensated Absences Reserve Fund Mr. Ross explained the Town could set aside money each year (to pay for vacation if someone retires /leaves or sick leave) in contracts rather than appropriate a large amount for an individual. He noted this process would not give a big spike in the personnel budget and is similar to accrual accounting. Mr. Ross asked the Board to keep in mind for the future that the amount will be reduced because with one exception all of the contracts now have language that eliminates the sick leave buyback for retirement for new employees. This is a recommendation from Finance Director, Jolui Stanbrook. Mr. Aptowitz asked if there was something in the language of the contract that when these folks retire they are paid at current rate. Mr. Aptowitz felt if the Town were sophisticated enough it Board Of Selectmen's Meeting April 22, 2015 Page 3 of I I could make an accrual each year to which Mr. Ross noted this would allow the Town to do that and track the amounts. Mr. Ross clarified for Mr. Aptowitz that the contracts reference hours. Mr. Kozlowski asked if the Town were able to track without adopting this Article. Mr. Ross stated the Town does and explained this Article allows the Town to physically set the money aside. Mr. Ross noted this is one of the methods that Massachusetts has used to overcome the shortcomings of cash accounting. Mr. Aptowitz stated the Town must, for financial statement purposes, calculate this every year (referenced as a footnote in the Audit as Compensated Absences) but the money is not set aside. Mr. Ross noted the number reported in the last Audit was $1,027,840 (liability for Compensated Absences). Mr. DelVecchio generally does not like this idea of having "vacation clubs" set aside as lie sees it for OPEB (large liability) and would father see the money go into those things and that the Town handle this as a pay as you go basis. Mr. Aptowitz stated this is the same theory. Chairman Dentino felt this Article is for discussion only and for the Board to wait until the Finance Committee weighs in. Article 21: Codification Reorganization Motion: To support Article 21 (Aptowitz/Annino) PASSES 5:0 Article 22: Local License Permit Renocction procedure Mr. Ross noted the Town has a By -Law in place but cannot find where the State law has been accepted. To summarize Mr. Aptowitz stated this is just to reaffirm what was already voted on. Motion: To support Article 22 (DelVecchio /Aptowitz) PASSES 5:0 Article 23: Include Special Types of Charges /Fees (Lien Delinquent Charges) Mr. Kozlowski asked what "but not limited to" included. Mr. Aptowitz explained the language was included in case some other charge came up but that it currently covers water, sewer and electric. Mr. Kozlowski questioned if a parking ticket would be included and referenced Chapter 40 Section 58. Motion: To support Article 23 (Annino /Aptowitz) PASSES 4:1 Kozlowski NAY After the vote, Mr. Kozlowski noted that Chapter 40 Section 58 says any local charge /fee that has not been paid by the due date can become a lien on property tax. Article 24: Southeastern Technical E &D Stabilization Fund Motion: To support Article 24 (DelVecchio /Amrino) Discussion: Mr. Ross noted Southeastern tried to have this on last year's Warrant but was too late. Mr. Ross noted this works to the Town's detriment because if they do have E &D (Free Cash) above 5% they are required to rebate that to the member Towns. This Article will allow Southeastern to keep all of that, place it in a Stabilization Fund and spend at its own discretion. Mr. Aptowitz asked what happens if the Board was to vote no. Mr. Ross explained it depended on other member communities and how they voted. Mr. DelVecchio asked for the mechanism to which Mr. Ross stated if the majority of member communities vote for the Article it passes. Mr. DelVecchio stated with a 5% E &D, which is equivalent to 5% Free Cash, is a good figure and that the rating agencies are used to regional school districts having this limitation and work that into their ratings just fine. Mr. DelVecchio is inclined to vote no. Motion: To support Article 24 (DelVecchio /Annino) DOES NOT PASS 0:5 Board Of Selectmen's Meeting April 22, 2015 Page 4 of 1 r Article 25: Fruit Street Easement (Airport Cornnrission) This Article authorizes the Airport Comrission to meet the Army Corps' conditions and requirements. Motion: To support Article 25 (DelVeechio /Armin) Discussion: Mr. Kozlowski asked what additional authorization, if any, does the Airport need to follow through on this. Mr. Ross felt that if Town Meeting accepts the Article then the Airport Commission, with BOS approval, would have the authority to continue to get the perpetual easement. Mr. Aptowitz asked where this land is to which Mr. Ross noted the north side of Fruit Street /west side of the trail. Mr. Ross further explained that the Airport Commission is looking to expand and lease additional property and the Corp of Engineers are involved as there is some area that they have jurisdiction of. In order to move forward they are dedicating a perpetual easement on the other property (clear zone). Mr. Aptowitz would like to table this in order to be able to view the map. Motion: To withdraw the motion and postpone (DelVeechio /Amrino) Article 26 Sell, Transfer or Com,ey Perpetual Easement (Airport) Motion: To postpone Article 26 (Armino /Aptowitz) PASSES 5:0 Article 27: Adopt Betterment Deferral Procedure (Chapter 80, Section 13B) Mr. Ross explained this is another Article where the Town has be doing these deferrals and appears never have accepted the section. Motion: To support Article 27 (Aptowitz/DelVecchio) Discussion: Mr. DelVeechio asked if this was a mechanism for taxpayers with financial difficulties to be able to work out a payment plan. Mr. Ross noted to also defer payment until property is sold or put through an estate and that most of this is done for seniors. Motion: To support Article 27 (Aptowitz/DelVeechio) PASSES 5:0 Article 28: Dog Leash (Prohibits Unleashed Dogs in Public Parks and Athletic Facilities Motion: To support Article 28 (Amiino /Aptowitz) Discussion: Mr. Kozlowski has heard from a few residents with regards to interest in a dog park and felt an exception would be required if this Article were to pass. Mr. Ross agreed. Mr. Annino reminded there is a Town By -Law as well (leash law). Mr. Ross summarized the purpose of this is to require people to leash dogs on occasion where people gather or recreational activities. Motion: To support Article 28 (Annino /Aptowitz) PASSES 5:0 Article 29: Adopt Tar Increment Financing for 47 Maple Sheet (Future Foam) Mr. Ross noted the TIF agreement for this property will be on next week's agenda. Article 30: AUL Hathmray Patterson Mr. Ross stated his office just received the Draft AUL, which Dan Deutsche is reviewing. To his knowledge, Mr. Ross felt it to be acceptable. He suggested holding off on a vote. Mr. Kozlowski asked with regards to procedure, what happens if the Town refuses to accept an ALL. Mr. Ross noted there would be a large problem with DEP and EPA, as the Town, through EPA, receives Board Of Selectmen's Meeting April 22, 2015 Page 5 of 1 I quite a bit of super fund money to clean the site where one of the conditions was to enter into an appropriate AUL. Article 31: Approve Ternrs lf'astewater Collection and Treatment Between Town and Town of Easton Mr. Ross noted this presents an interesting question. He explained the State law was amended a few years ago to allow the Board of Selectmen to enter into this type of contract directly without Town Meeting approval, which he was not aware of when the Warrant was prepared. He asked as a policy issue does the Board want Town Meeting to opine or does the Board feel comfortable reviewing the agreement when it is finalized and enter into it directly. Mr. DelVecchio felt if it is the Board's responsibility legally that it should review the agreement. Mr. Amrino did not feel Town Meeting is warranted. Mr. Aptowitz the theory behind the Wastewater District is for expansion and asked why the Town would sell its capacity. Mr. Ross noted this came to pass as Easton approached the MFN committee (at the time) where they would like to buy capacity in the expansion which was then factored into the amount (originally proposed to come from Foxboro but there were political differences at that time where agreement was for Foxboro to transfer to Mansfield and Easton would then take it from there). Mr. Ross further noted this allows for additional resources to pay for the expansion (keeping costs down). Mr. Aptowitz stated it seems like Mansfield is a good neighbor but its not reciprocated and does not want to cut the Town short on capacity. Mr. Ross reiterated that Easton was factored in to the expansion as part of the Town's need and is over and above what the Town needs. Mr. DelVecchio asked if there were numbers behind this and how those numbers benefit the Town. Mr. Ross noted the purpose of his question this evening was to see if the Board would like for him to withdraw the Article on the floor where the final agreement will then be brought forward for the Board's review. Motion: To withdraw Article 31 (Aptowitz/Annino) PASSES 5:0 Article 32: Permanent Easements — Maple and IVinter Streets To Reconfigure Intersection for Safety Purposes Mr. Ross reported the owner's representative (for Maple Street property) approached the Town and stated if the Town plowed snow on a private street he recently built lie would donate the Maple Street property. Mr. Ross stated the Town cannot legally do that. The owner, once informed, is now asking for payment. Mr. Annino asked for a figure to which Mr. Ross noted the Town has taken the assessed value. Mr. Amrino hates the idea of paying for a useless piece of land. Mr. Aptowitz noted if the Town takes the land by eminent domain it is required to pay fair market value which Mr. Ross noted the Town would need to have an appraisal and make offers based off of that. Mr. Aptowitz felt it will cost more money than it is worth. Mr. Ross feels the Article should be supported. Mr. Aptowitz asked if the other owners have been consulted to which Mr. Ross stated yes and initially were considering donating but that if the Town is going to pay for one it will need to pay for both. Mr. Aptowitz asked for a dollar amount to which Mr. Ross felt that $3,000 - $4,000 to be reasonable based upon the per square foot value. Mr. DelVecchio thought it would be nice for the owners to donate or provide access but reminded it is their land. Chairman Dentino is not a fan of eminent domain and asked where the money would come from to which Mr. Ross noted Chapter 90. Mr. Ross stated the Article only authorizes the Board to move ahead. Motion: To support Article 32 (Kozlowski/DelVecchio) PASSES 4:1 Amrino NAY Article 33: Safe Routes To School Temporary Easements Mr. Ross noted Town Counsel has negotiated donation of all of these easements (eight in total) and the Article allows the Board to accept the donation and move forward with the documents. Motion: To support (Annino/DelVecchio) PASSES 5:0 Board Of Selectmen's Meeting April 22, 2015 Page 6 of I 1 Article 34: Vote To Amend Chapter 15 YVetland Protection By -Lau, Mr. Aptowitz noted this is what Katelyn Merrill, Conservation Representative, has been working on which is to add a variance procedure into the By -Law. Mr. Hucksam has worked closely with Ms. Merrill on this and explained it is the addition of a variance procedure and is intended to be only in very rare and unusual circumstances. Mr. Hucksarn noted this only strengthens the current By -Law and is a significant factor in terms of appeals as it requires an applicant to seek granting of a variance. Mr. Kozlowski thanked Mr. Hucksam for his work regarding earlier issues as well. Motion: To support Article 34 (Aptowitz/Kozlowski) Discussion: Mr. DelVecchio stated this is being represented as a similar provision that many other towns have adopted and asked if this was the same to which Mr. Hucksam agreed. Mr. DelVecchio asked Mr. Hucksam to define "very rare circumstances" to which he explained rare circumstances could come and but noted it really strengthens the By -Law because the legal concept of "exhaustion of administrative remedies" where if someone were to bring an appeal forward as a regulatory taking, if the variance was not applied for the appeal is thrown out. He summarized that it strengthens the enforceability of the By -Law. Mr. DelVecchio asked for examples to which Mr. Aptowitz noted in speaking with Ms. Merrill she would be more than happy to provide those examples. Mr. Hucksam noted that Mr. DelVecchio should focus on the criteria, which is Section 8.2. Motion: To support Article 34 (Aptowitz/Kozlowski) PASSES 5:0 Article 35: Amend II etland By -Lai, Motion: To support Article 35 (Aptowitz/Kozlowski) PASSES 5:0 Mr. DelVecchio had questions concerning this Article but would speak with the Conservation Agent Ms. Merrill. This portion of meeting was tabled and will be rescheduled. 3 See Discussion with Bill Clernmey within Consent Agenda. a. Vote To Approve Board of Selectmen Minutes April 15, 2015 b. Vote To Approve Warrants: • Town Vendor Warrant No. 15043T in the amount of $380,181.55 • Electric Department Vendor Warrant No. 15043E in the amount of $75,178.17 • School Department Vendor Warrant No. 15043S in the amount of $5.00 c. Licenses and Permits: • Consideration Of Drainlayer's License For W. Walsh Co., Inc. • Consideration of Commercial Parking Facility Renewal License for Rumford, LLC Located at 875 South Main Street • Consideration of Commercial Parking Facility Renewal License for Foundry, LLC Located at One Foundry d. Events: Consideration Of Event Application, Barrier And Fee Waiver Request For The Mansfield Elks Annual Spring Carnival At The Xfrnity Center May 7 — May 10 Subject To Successful Routing Through Town Hall Departments Consideration OF Event Application For Memorial Day Parade And Field Of Honor Ceremony On The South Common Board Of Selectmen's Meeting April 22, 2015 Page 7 of I I Motion: To approve the Consent Agenda as presented (DelVecchio /Aptowitz) Discussion. Mr. Kozlowski would like to consider having the renewal of the Foundry, LLC Commercial Parking Facility license removed from the Consent Agenda. Chairman Dentino felt that a discussion with regards to the license be postponed due to a death in the applicant's family. Mr. Aptowitz stated that if the Board is in support of the license it should just be voted on. Mr. Aptowitz also reminded as a point of order that a motion will need to be made in order to remove the license for discussion. It is Mr. Aptowitz's understanding, since the license is on the Consent Agenda, that Mr. Ross is in support of approval to which all agreed. Mr. Kozlowski reminded a request has been made by the applicant to eliminate the Police Detail fees. Mr. Aptowitz stated the applicant is questioning the charge. At this point Mr. Aptowitz received a call from Mr. Clenmmey via cell phone and asked Chairman Dentino if he could answer to which the Chairman felt it to be fair. Mr. Ross suggested a five minute recess. Mr. Ross read the language that was placed on the Commercial Parking Facility license per Town Counsel "Licensee shall provide all Town of Mansfield Police Details necessary in the opinion of the Police Chief to assure the safety of the users of the licensed parking lot and the general public. Licensee's share of Police Detail fees is to be paid in full." Mr. Kozlowski also noted that the percentage paid is no longer proportionate to the number of spaces. At this portion of the meeting, the applicant Bill Clemmey arrived (9:18pm). Chairman Dentino asked that Mr. Ross read the language again for Mr. Clemmey. Mr. Clemmey explained the issue they have is with the discussion between the Town and their attorneys where an agreement was made to pay 8% of the budgeted flat number for Police Details. Mr. Clenuney reminded the Board that originally he was paying 16% of that number for the past six years but reiterated it was a flat rate. Mr. Clenuney went on to explain that after the agreement was made he received a letter from Mr. Ross explaining that the 8% would be based on actual detail cost and not the budgeted number. Mr. Clemmey also noted that the change was reflected in this year's license renewal application. Mr. Clemmey came before the Board last week to state it is their belief that this is not fair and is here this evening to ask the Board to eliminate the fee. Mr. Clemmey reminded the Board his argument is based on: • number of tickets generated by the Town • cars parked on Allen Street • MBTA is not paying • this is the only area in corridor (Providence to Boston) in the Commonwealth requiring a private business to pay a detail fee at a Train Station • BETA Study shows Foundry and Ditchman contribution to traffic is less than 2% no benefit of the detail officer other than six trains during peak hour Mr. Clemmey asked the Board to approve renewal of the license and to remove the fee. He further stated if the Board cannot do that, at a minimum it should honor the agreement made. He felt to put the burden on certain companies is not fair. The Board discussed what is to be considered with regards to the license. Mr. Clenuney pointed out that with the letter submitted with the application there was a request to consider removal of Board Of Selectmen's Meeting April 22, 2015 Page 8 of I I the detail fee. Mr. Aptowitz sununarized the Board would need to support or not support renewal of the license and if the Board was in support the license would then need to be amended as to the charge. Mr. Kozlowski asked how Police Details were handled at the Xfinity Center as lie felt it to be a similar situation. Mr. Ross explained that Xfinity is billed for all of the police details on the site including the traffic details. He further noted the Rumford lot which is also under the ownership /control of Mr. Clemmey is billed for one officer for a specific period of time. Mr. Clemmey noted it is one to two officers who are billed at the standard detail rate. Mr. Kozlowski is looking for analogies and referenced movie theatres. Mr. Ross felt a better example to be Mansfield Crossing during the holiday season. Mr. Ross noted the difference with regards to the Train Station process is it has been handled out of his office where a decision has been made to shift it over to the Police Station where all other details are processed. Mr. Ross also noted that he camrot say where the original numbers for charging came from as lie was not here at that time but noted the numbers did not change even though the cost of a detail officer did. Mr. Clemmey again stated it was the budgeted number. Mr. Kozlowski stated one of the options presented by Mr. Clemmey was to eliminate the fee and questioned if the Board were to do that wouldn't it have to do the same for Mansfield Crossing and the Xfinity Center and the Town absorb that cost. Mr. Clemmey noted there are three criteria in order to charge for a detail and referenced the file Mr. Ross has regarding that and that his lot is not receiving a benefit. Chairman Dentino noted there was a study done with regards to an officer at the Train Station where it was found that an officer was not warranted but that an officer already on shift could handle the detail. This practice went on for approximately two years until the former Police Chief decided an official detail was required as he could not provide for staffing of the detail with a working officer. Mr. DelVecchio felt, as a layman, he appreciates having the detail. Mr. Aptowitz suggested scheduling a further discussion regarding this matter on next week's agenda to which Chairman Dentino agreed. Mr. Kozlowski stated it bears mentioning that the negotiated 8% figure is not an actual percentage of the number of cars in the lot and is a reduction. Chairman Dentino noted the 8% figure was negotiated between the Town and the Clemmey's counsel. Mr. Kozlowski wanted to clarify that prior to the negotiations the detail cost calculation was based on the number of cars each lot represented which is now no longer in place. Motion: To remove the Foundry, LLC parking license from the Consent Agenda (Kozlowski /Annino) PASSES 5:0 Motion: To approve the Consent Aaenda as amended (DelVecchio /Aotowitz) PASSES 5:0 Town Payroll/Town Medicaid Payroll 15043PT in the amount of $290,688.64 Motion: To approve Town Payroll /Town Medicaid Payroll 15043PT $290,688.64 (Aptowitz/Kozlowski) PASSES 4:1Dentino NAY Town Deductions — Vendor Payroll 15043TV in the amount of $90,956.22 Motion: To approve Town Deductions — Vendor Payroll 15043TV $90,956.22 (Aptowitz/Kozlowski) PASSES 5:0 School Payroll /School Medicaid Payroll 15043PS in the amount of $1,547,408.85 Board Of Selectmen's Meeting April 22, 2015 Page 9 of I 1 Motion: To approve Town Payroll /Town Medicaid Payroll 15043PS $1,547,408.85 (Aptowitz/Kozlowski) PASSES 4:1 Annino NAY • School Deductions — Vendor Payroll 15043SV in the amount of $524,834.11 Motion: To approve Town Deductions — Vendor Payroll 15043SV $524,834.11 (Aptowitz/Kozlowski) PASSES 5:0 • Letter from Columbia Gas regarding its filing with the Massachusetts Department of Public Utilities for request for a base -rate change Chairman Dentino noted this would be about a 7.5% increase to customers. Mr. noted this is in line with what the Electric companies have done. Mr. Ross distributed to the Board the Roadwork Schedule for the season, which includes chipsealing and reconstruction projects (grinding and overlay). Mr. Ross reported that all of the adjacent property owners have been notified. Mr. Aptowitz noticed that the main roads (West and Maple) are to be paved while the sub - divisions (neighborhoods) will be chipsealed. Mr. Ross answered that is a fair comment. Mr. Ross stated these projects will begin as soon as weather permits. Mr. Aptowitz asked that the schedule be placed on the Town's website. Mr. Ross read the Spring Water System Flushing schedule into the record. This was in the form of a memo from Kurt Gaffney, Water Operations Manager which stated the process is expected to last a few weeks and will begin tomorrow, April 23rd (7:00am — 3:00pm on weekdays and 12:00am — 7:00am). The schedule will be posted via social media as well as on the Town's website. He noted this is an amoral procedure to ensure all the mains are clean and that hydrants are working. Mr. Ross reminded that the second Property Tax payment is due May lst. He again mentioned this is the part of a new process where only one bill was sent with two slips. If there are any questions he asked that residents contact the Treasurer Department. Mr. Aptowitz asked if the flag pole has been scheduled for repair to which Mr. Ross reported it has and will be completed before Memorial Day. Mr. Aptowitz noted he had abstained from last week's Payroll Warrant due to questions he has shared with Acting Town Manager Nick Riccio. Mr. Aptowitz would like Mr. Ross to follow up. Mr. DelVecchio noted that the Board took items out of order and missed the discussion regarding the Mission Statement. Mr. DelVecchio asked if he could distribute to the Board his notes, not for discussion but for information purposes only. Chairman Dentine had no issue with that. 1_n eiiro �srnv ha�rmau_ $gPu�oThrs lYIeetmg_ None. To adjourn Board of Selectmen's Meeting at 10 :22PM (AptowiWDelVecchio) PASSES 5:0 *� k� a.4 Signature of Clerk Date of Approval Board Of Selectmen's Meeting April 22, 2015 Page 10 of 1 I /tdw Includes: Memo front Lee Azinheira regarding 2015 Roadwork Board Of Selectmen's Meeting April 22, 2015 Page 1 I of I 1