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HomeMy WebLinkAboutBOS MINUTES 4-15-2015Board of Selectmen Minutes April 15, 2015 Present: George Dentin, Chair; Jess Aptowitz, Vice Chair; Doug Annino, Clerk; Frank DelVecchio; Olivier Kozlowski; William Ross, Town Manager Chairman Dentino called the meeting to order. The Chairman reminded everyone the meeting is being broadcast live and taped for future broadcast on Mansfield Cable. Chairman Dentino remembered former Selectman Danny Donovan with a moment of silence. Mr. Donovan also served on the Housing Authority. Consrde�rahon_of Appl>cafron >ir=om I,orr Stanovtfeh�or the Opening on the<World - W_I "cbolarsh�p Coa tnuf pe QnsrderatrooApieationiolmffiey W rdforfheopenmg ont7i�Keep. �lYlOnsfield�Beau #> Lori Stanovitch, life -long resident of the Town has applied for an opening on the World War II Scholarship Committee as she would like to become more involved in the community. She took a particular interest in this committee as she is a big believer in education and would like to be able to assist those students who may have a difficult time in furthering their education. Mr. Kozlowski thanked Ms. Stanovitch for applying and asked if she regularly attends Town Meeting as the Board likes to have participation from its Boards and Committee members. Ms. Stanovitch stated she has not but will attend this year. Mr. Kozlowski asked Ms. Stanovitch for her current employer which she noted is the Department of Corrections where she is a social worker. Mr. Aptowitz thanked Ms. Stanovitch for stepping up and playing an active role. Mr. Amrino noted the Board loves to have young people involved in the community. Mr. DelVecchio thanked Ms. Stanovitch for volunteering. Mr. Ross noted he has also appointed Ms. Stanovitch to the Cultural Council. Chairman Dentino was appreciative of Ms. Stanovitch's efforts to volunteer for more than one committee. Motion: To appoint Lori Stanovitch to an unexpired five year term to expire January 1, 2017 on the World War II Scholarship Committee (Amrino /Aptowitz) PASSES 5:0 Jeffrey Ward has been a resident of Mansfield for more than 15 years and would like to give back to the Town. Mr. Ward heard of the opening on the Keep Mansfield Beautiful Committee from its Chairman, Neil Rlreirm. Mr. Ward has previously participated in the Great American Clean -Up and has attended a few of the Keep Mansfield Beautiful committee meetings. Mr. DelVecchio thanked Mr. Ward. Mr. Armin reminded Mr. Ward that the Board would like to have its Boards and Committee members attend Town Meeting to which Mr. Ward stated he is looking forward to it. Mr. Armin was appreciative of Mr. Ward participating in the Town. Mr. Aptowitz thanked Mr. Ward. Mr. Kozlowski asked for Mr. Ward's current employer to which he responded RPM, a marketing fulfillment company in Hingham that works with financial institutions. Chairman Dentino thanked Mr. Ward for volunteering his time. Board Of Selectmen's Meeting April 15, 2015 Page 1 of 13 Motion: To appoint Jeffrey Ward to an unexpired three year term to expire January 1, 2017 on the Keep Mansfield Beautiful Coninuffee (Aptowitz/Annino) PASSES 5:0 3 �reenffron 1 Northe st}e n U 7 ers tytudent Regandyn Altern�fe RoadLpout Ear Daniel Dulaski, professor from Northeastern University, is present with some of his students this evening, who are a part of his transportation Capstone Project, where a group of 17 students are broken down into three consulting firms. Professor Dulaski noted that for the past six years he has reached out to communities to find real world projects for the students to work on. He explained this is a culmination of the students' academic, cooperative as well as the knowledge they have acquired over the years, which they use to apply towards solving transportation problems within communities. This year the students are working on the Cabot Business Park, which Professor Dulaski noted is one of the largest business parks in the Commonwealth with close to 800 acres. Developed 30 -40 years ago, Professor Dulaski explained the park was primarily just a place to work and leave at the end of the day, whereas now business parks are designed more like a campus that creates connections for users to walk to lunch/retail establishments or for exercise. Professor Dulaski has charged his students with finding potential of the Cabot Business Park. Presenting this evening are the Future Street Consultants. Marissa DeCarlo, Project Manager, noted the group will present its proposal for West Mansfield Commons (Cabot Business Park). She thanked the Town of Mansfield for participating in the Capstone project, the Board of Selectmen and Planning Board and was appreciative of the assistance from Mr. Ross, Lee Azinheira, Rick Alves and especially Shaun Burke. Ms. DeCarlo introduced the members of Future Street Consultants: Michael Hurtado, Owen Schreier, Lauren Nicholson, Robert Pitaro and Leo Cody and noted their experience includes transportation technical classes in highway design, transportation planning and traffic engineering, co -op opportunities to work with consulting and construction firms to get real world experience and some members have travelled to the Netherlands to study the Dutch sustainable transportation system. Project Location: is 34 miles southwest of Boston and 21 miles northeast of Providence and conveniently runs along the Providence commuter rail line. West Mansfield Commons is 2 miles from the Mansfield Train Station and bordered by major roadways (95 and 495 and Routes 106 and 140) with many dining and shopping options surrounding the area (Mansfield Commons). The proximity to major roadways, existing transit infrastructure and diverse options for shopping and dining make West Mansfield Conunons an ideal place for people to want to work. Currently there are approximately 5,500 people working in Cabot Park. Purpose: first noticed, with respect to Forbes Boulevard, the sheer amount of space as it is six lanes (three in each direction separated by median). 60% of the right -aways in the project are paved, with 2.2 miles of sidewalk area (disjointed) and 15 lane miles. The purpose is to balance those numbers and provide options for all modes of traffic to utilize the area. Found that Forbes Boulevard could be cut from six lanes to two lanes to create a park and path to enhance the area. Traffic counts were conducted both in the morning and afternoon commutes and support the recommendation of cutting down lanes. The group found by applying the reduction of lanes throughout the project area the 2.2 miles of existing sidewalk would become 6.4 miles thus adding 4.2 miles of pedestrian and cyclist facilities. Methods: concept of Complete Streets takes advantage of the entire right of way by reallocating space to accommodate users of all modes, ages and abilities. Currently Hamden Road is designed Board Of Selectmen's Mecting April 15, 2015 Page 2 of 13 only for motor vehicle traffic with two wide lanes, wide shoulders and no sidewalk. It was felt there to be plenty of space where through Complete Streets the redesign would still have two travel lanes for motor vehicles but would also feature a shared path as well as ample green space for recreation. The group also studied School Street where it was felt that by taking advantage of the extra space a shared use path could be added to meet Complete Streets requirements. It was also noted a shared use path can be added to West Street without any modifications to the existing infrastructure (avoiding mature trees and utility lines). An important feature to Complete Streets is safety and it was noted the group's redesign of the area takes pedestrians and cyclists out of the roadway and puts them into their own shared use path away from traffic. Intersections: currently there are 14 intersections in the project area (4 major and 10 minor). It was noted that intersections are a key component to creating safe roadway networks as they are the locations where different modes of transportation cross paths and have the potential to cone in conflict. One main intersection is at Cabot and Forbes where geometry is confusing for drivers and cyclists and for pedestrians wanting to cross they either have to jump from median to median or cross up to 80 feet of pavement at once. For a vehicle taking a left hand turn, once it moves through the stop bar it approaches the intersection where it is then faced with four lanes of oncoming traffic at one conflict point and then faces an additional three lanes of traffic at another point. It was noted there are numerous lanes of traffic converging on one area. The group's option is to replace the intersection with a modern day roundabout, which would allow drivers to smoothly and easily navigate through, only passing two lanes of traffic both of which are yield control. The roundabout would deflect drivers as they enter the intersection around a center island slowing speeds and alerting them to hazards surrounding them. Another feature would be a setback crossing which allows a vehicle to pull out of the intersection and yield to pedestrians while not blocking traffic. Finally, there would be a mountable apron in the center which accommodates the wide turning radius of busses and trucks. For the ten minor intersections the group is proposing protected intersections which feature a raised crossing, elevating pedestrians and cyclists, as well as a recessed crossing where a driver can execute the turn and yield to pedestrians and not block traffic. These enhanced intersections would link to Complete Streets thus creating a network in which users of all modes can make connections throughout West Mansfield Commons into the surrounding conununity. Connections: what the group would like to accomplish is unifying West Mansfield Commons with the surrounding community. Currently the only mode of transportation to surrounding points of interest is by vehicle. The 6.4 miles of shared use path (presented earlier) ties into last year's Capstone project, which featured a shared use path that runs along Chauncy Street and connects Forbes Boulevard to the Mansfield Train Station. The idea behind the shared use path network is to promote frequent trips by foot and bicycle throughout the day thus stimulating economic development. A challenge has been dealing with the isolation of the project area as it is surrounded by major roadways, which makes it difficult to travel outside the use of a vehicle. Another challenge is the commuter rail runs south and east of the project area and due to the high speeds and nature of the rail line at grade crossings for pedestrians are impossible. The group is proposing utilizing the Home Depot and Shaw's parking lot as part of the shared use path network. At the crossing of the rail line the group would use the abundant space in the shoulder to add a safe path for cyclists to travel separated from the motor vehicle traffic with a bridge curb. Since the points of interest within the study area are approximately 1 -3 miles apart the group felt travelling by bicycle to be the best mode of transportation. To make this a more viable mode of transportation the project would include a bike share program allowing travel from point to point through rentals. The group is also recommending travelling from the Mansfield Train Station to Board Of Selectmen's Meeting April 15, 2015 Page 3 of 13 West Mansfield Commons utilizing the GATRA shuttle and proposed altering the current alignment to travel Chauncy Street, down Forbes Boulevard and passing through West Mansfield Commons making one stop before picking up the original route. The group also identified closed groups within West Mansfield Commons shared use paths that can be utilized for recreation and exercise. Green Space: the group has identified 16 acres of usable green space, defined as large enough for outdoor activities and easily accessible to pedestrians and cyclists. Green space benefits mentally, physically and socially and can be used by the Town for activities and events such as 5Ks. Mr. Annino felt the presentation to be thought provoking and found it to aid the Town in a number of ways: cutting down on roadway creates significant savings in maintenance (repairs, plowing) and ascetically this project creates a beautiful area and offers businesses opportunities for their employees, which assists the Town in marketing. For future projects Mr. Amrino would be interested in the connections with the downtown area and felt this presentation as an opportunity to expand and affect how businesses use that area as well. As an architect and a planner Mr. Annino appreciated and recognized the tremendous amount of work done by the group. He asked if the downtown area was considered to which Ms. DeCarlo noted as it was outside of the project scope it was not focused on but mentioned it does tie in with last year's Capstone project and could be considered for the future. Mr. DelVecchio felt the presentation to be extremely helpful in visualizing the group's plan and felt it to be professional and substantive. He noted the Board is actively taking into consideration some of the suggestions presented by last year's Capstone group. Mr. Kozlowski felt the presentation to be very professional. He particularly liked the GATRA shuttle rerouting idea as he felt the distance between the train and the project area not walkable. Mr. Kozlowski asked what efforts were taken to speak with owner and tenants regarding their wishes for the area. Ms. DeCarlo noted that companies were not directly contacted but the group had heard stories and used Google Street View for photos. Regarding traffic counts, Mr. Kozlowski asked if there was a particular time with more traffic than another to which Ms. DeCarlo noted data was collected from 7:00am- 9:00am and 4:00pm- 6:00pm, but no counts were taken at lunch time. Mr. Kozlowski noted the proximity of Mansfield Crossing but that it would be a fairly long walk given the limited lunch time enjoyed by many employees. Ms. DeCarlo explained the group was focused on after work activities but also noted with the bike shared program employees could travel to Mansfield Crossing for lunch. Mr. Kozlowski asked if the area was to be a draw for residents during the week to which Ms. DeCarlo noted yes. Mr. Kozlowski asked where residents would park to which Ms. DeCarlo noted that residents could utilize the abundance of parking within the business area. Mr. Kozlowski noted the previous Capstone group referenced the Netherlands and asked what the meaning of that area to be in the field of study. Ms. DeCarlo explained that Northeastern has a "dialog of civilization" where students study abroad. Mr. Aptowitz, as a parent of a college student, felt the group to be very professional and that their parents would be very proud of them. He felt there to be a lot of great ideas within the presentation that the Town would always be able to refer to. Mr. Aptowitz appreciated the group's effort and was sure there would be ideas culled from the presentation. Chairman Dentin asked if any emphasis was put on if the area was commercial rather than industrial. Ms. DeCarlo explained that as the area was recently re -zoned for planned business Board Of Selectmen's Meeting April 15, 2015 Page 4 of 13 district it was not considered. He felt the group did a superb job but noted the area is holding its own. Mr. Ross echoed the Board's sentiments and felt this to be an excellent presentation. He noted that one of the primary businesses currently operating in the park are businesses engaging in transportation of goods back and forth. Mr. Ross was concerned with trucks making those corners and asked if that had been taken into account. Ms. DeCarlo noted the modern day roundabout does have the apron to accommodate for large turning radii and that in terms of intersections and driveways the group followed procedures within the Highway Capacity Manual and NATCO. Mr. Ross asked what lane widths are proposed in the project to which Ms. DeCarlo noted a 10' travel lane with a 1' shoulder. Mr. Ross felt that too narrow for people with vision issues and asked to consider widening that size. Shaun Burke, Town Planner, had the opportunity to answer some of the questions by the group while putting together its presentation and noted it was a pleasure working with them. Mr. Burke liked the idea of the addition of green space and impervious surface brought to the table. He referenced long term maintenance of the roadways and the significance of that cost and by reducing the amount of impervious surface the Town would reduce that long term expenditure. Mr. Burke liked bringing the concept of the reduction in lanes and width to the forefront and felt it to be a creative approach. Mr. Burke felt working with Professor Dulaski's students over the past three years to always be a fun way to get a new perspective from young minds. Mr. Kozlowski's takeaway from this is that coordination with GATRA should proceed immediately, but that input from the park's landowners and tenants was needed before moving forward. He reiterated his general skepticism about the benefits of reducing lanes. Finally, he pointed out that there are residential neighborhoods in the immediate vicinity and their desires should be heard as well. Professor Dulaski noted, in terms of lane width, that although space is being taken away from the vehicle, the shoulders are only providing space for the occasional vehicle that breaks down or when passing another vehicle taking a left. He encouraged the Board and those watching to measure vehicles as they are much smaller now than when these roadways were built in the 50s and 60s. He referenced West Street in Town. His charge to the group was to think about all users and felt they did a ereat iob. Present before the Board this evening is Lee Azinheira, DPW Director. Mr. Azinheira is here, prior to Town Meeting, to seek approval for FYI Water /Sewer rates. In terms of Water, Mr. Azinheira reminded the Board that rates were increased 6% in previous years to account for Capital projects (that have since been completed) and rates were dropped to 4% last year. Mr. Azinheira is recommending a 2% increase in the Water rate for FY16, which is conservative based on last year's revenues (which were down due to a wet summer). He noted that rate sheets are attached for reference but is recommending a 2% increase effective June 1, 2015. Mr. Aptowitz would like to comment on the Water /Sewer situation as a whole, referencing the proposed 2% increase for Water and 6% increase for Sewer, which the Chairman allowed. Mr. Aptowitz is concerned that as a Board it has not discussed the Water /Sewer budget to which Mr. Ross explained that the substance of the budget is to make certain that the Town can meet the debt Board Of selectmen's Meeting April 15, 2015 Page 5 of 13 service that was taken on at last Town Meeting to expand the Water Department and ensure supply. Mr. Ross also noted the Town has taken steps to improve efficiency (automating meter reading in order to reduce costs) but to Mr. Aptowitz's point stated the Board has not discussed the budget directly reiterating the major portion of it is meeting and servicing the debt service. Mr. Aptowitz noted this is his seventh year on the Board and while he appreciates the 2% increase for the Water he is extremely concerned with the 6% increase for Sewer as it results in a 4% net increase to residents. I-Ie felt these numbers to be snowballing and with other issues on the table (tax increases, debt exclusions) the Town is spending too much money. Mr. DelVecchio agreed with Mr. Aptowitz and felt it would be beneficial to have the Water /Sewer budget presented along with the rates because the budget is what drives rates. As he understands Mr. Aptowitz's concern with the rate increases, Mr. DelVecchio felt having the budget before them would give a better understanding that the rate increases reflect the operations plus the Capital Plan. Mr. DelVecchio would be interested in suggestions as to how to reduce Operating or Capital costs in order to reduce rates but it is his understanding this is based upon a plan presented years ago and refined over the course of years. Mr. Azinheira noted the goal with regards to Water is to keep water main projects manageable and barring any regulatory changes he did not expect to see demand for huge rate increase in the future. I-Ie noted increases in the budget account for inflation. Mr. Ross explained one of things the Town faces is that Winter Street needs reconstruction and the water main underneath is one of the older ones in need of attention where the Town is trying to coordinate activities of replacing those water mains before conducting street repair and referenced the project on Maple Street. Mr. DelVecchio has no doubt that there was thought and effort in place and a basis for the rate increase but agreed with Mr. Aptowitz that a budget be presented prior to a vote. Mr. DelVecchio asked Mr. Azinheira, with regards to the 2% increase, what that equated to on an average bill. Mr. Azinheira explained that on a single family home (11,000 cubic feet) the rate would increase about $10 per year. Mr. DelVecchio asked if it made sense to not raise the rate or possibly only raise it I%. Mr. Azinheira recommends 2% and if there were to be a good year, perhaps it could be considered in the next year. Mr. Annino noted it is the Town's responsibility to deliver clean, potable water to every resident as it is our most precious resource. He felt the Board goes through this every year. Mr. Annino felt a 2% increase means we are looking at it closely and budgeting adequately so that the Enterprise Account can fund itself. Mr. Annino stated this is an important enough resource that the Town cannot afford to mess up, so while he does not like to raise taxes and fees there are important factors in order to keep the infrastructure in place. Mr. Kozlowski asked how many residents pay within 30 days (reflecting a 10% decrease) to which Mr. Azinheira noted approximately 90 %. Mr. Ross stated one of the differences with these rates are that they are structured in the opposite direction where small users pay a smaller bill which is aimed at conservation of water and trying to provide some benefit to residents not using a great deal of water. Mr. Ross noted the State requires this structure now. Mr. Aptowitz stated that by not discussing the budget there could be operational items within that the Board does not agree with which could potentially have an impact on the rates. He felt there to be a little disservice in reviewing the budget after the rate has been set and at the end of the day it is the Board's Warrant. Board Of Selectmen's Meetiog April 15, 2015 Page 6 of 13 Chairman Dentino asked what Mr. Azinheira expected to have as the bottom line with the assumption that 2% is based on previous fiscal year (FY15) where the only difference is small Capital items in the operating budget. The Chairman liked the fact of the rate decreasing from the previous fiscal year (4 %) and felt it showed the department is paying attention to what is coming in. Chairman Dentino felt the problem is in the revenues in the amount of abuse water gets and referenced the water ban that happens every year regardless of a wet or dry winter and other conditions. FIe felt the responsibility lies with the residents. Mr. Azinheira noted there are very few violations and that the department works with residents with regards to any violations. Motion: To approve the 2% increase for the Water rate (Annino/Delvecchio) PASSES 4:1 Aptowitz NAY Mr. Azinheira reported that he is proposing a 6% increase on the Sewer rate as the Department continues to plan ahead for improvements to the Wastewater Plant, which has been discussed since 2006. The plan was to ramp up the rates gradually in order to meet the debt service projected to kick in between 2017 -2019. This is to include the improvements to the plant, treatment level to provide and expansion. Mr. Azinheira referenced the chart (sewer rate expansion through 2017) which is based on the previous three requirements and Mansfield's is $24 million. He noted that almost nine years later the estimate is still $24 million where the original schedule called for a 10% increase but Mr. Azinheira is still projecting 6% moving forward. As the debt service kicks in there will be a need to supplement with Retained Earnings but Mr. Azinheira reminded that was the plan. Mr. Ross noted the transition of the ownership and operation of the plant and a major portion of the interceptor sewer that runs from Norton to the Mansfield Town line has been completed, the MFN Board is in place and ownership has been transferred to the MFN District, which is now responsible for the operation, planning and expansion. He explained to some extent the budget changes as there are less operating expenses as time goes on and more of a single payment (will take a couple of years). He also explained the cost of operations is distributed among the communities and is based on capacities. Additionally the Town is working to complete an agreement with Easton which will then utilize the capacity and pay as a customer with standard rates and will allow the Town to have additional cash flow. Mr. DelVecchio asked what impact the agreement with Easton would have to which Mr. Azinheira noted over $400,000 per year and the Town is pretty close to finalizing. As this has been planned all along (since 2006) and worked into rates, Mr. DelVecchio noted that if the Town wants those services it will need to pay the bill. Mr. Ross noted there are two parts to the plant project 1) required changes by DEP and EPA and 2) increase in capacity so all three communities can have additional growth and development. Mr. Ross noted that additionally the Legislation that created the MFN District includes the ability of Mansfield to establish connections for new customers to help absorb the cost of the expansion. Mr. Ross, over next few months, will bring forward that discussion on what those fees should be. Mr. Azinheira added the 6% increase is based on flat usage and is believed to be the rate needed in order to maintain services and build Retained Earnings. Mr. Aptowitz reviewed the rates for the last five years (12 %, 6 %, 6 %, 6 %, 6 %) which amounted to about a 41% increase. Mr. Azinheira noted that Phase I of the Enterprise Fund had to do with large increases in the beginning and the goal now is to keep it steady and drop the rates as soon as it can. Board Of Selectmen's Meeting April 15, 2015 Page 7 of 13 Mr. Kozlowski referenced the amount doubling for a family of four between 2007 and 2017 according to the chart provided. Mr. Kozlowski reiterated Mr. Azinheira's earlier statement of easing residents into the higher rate expected in 2017. Mr. Azinheira stated by bringing up revenues gradually a large increase will not be needed in 2017 because of Retained Earnings. Mr. Kozlowski asked if the money held in Retained Earnings is to blunt the impact down the road to which Mr. Azinheira agreed. It was Mr. Kozlowski's understanding that a lot of the costs are due to EPA regulations being implemented nationally. Mr. Azinheira stated the fight is futile. Mr. Kozlowski noted that rather than gradually increasing people's rates so nobody notices, perhaps rates could be kept lower until absolutely necessary, word of the impending rate hike could be spread and inquiries made into the need for the regulations behind the rate increases. Mr. Annino clarified that it is the District's decision. Mr. Ross noted that unless something changes in Washington or at the State level these standards will not be reduced. Mr. Aptowitz felt that if the Town were to continue opening its wallet there would be no one left to talk to as all the residents will be gone. Mr. Annino reminded that all communities have these same standards. Mr. Aptowitz was upset at the lack of support from legislators. Mr. Aptowitz felt the Town needs to speak up and at least try to get some relief. Chairman Dentine, noted the plant has been kept in impeccable shape compared to other communities and that the Town has done the best it can. It was his feeling the plant has been well managed and invited anyone to visit. In terms of the 6% increase, with the 25% contingency, Chairman Dentino felt it not to be a gamble. He asked for the rate of return to which Mr. Azinheira projected $3.5 million in user and what is needed for the budget is $3.2 million, thus raising $300,000 more. Mr. Azinheira felt the Town would be in a better position next year. Mr. Ross explained the 25% contingency is on the construction costs and not the budget and the 6% is based on the debt service. Gary Forget, Webb Place, felt these increases have nothing to do with water but with salaries and benefits. With regards to the 25% contingency, Mr. Forget felt that Mansfield is exclusively taking the biggest hit as it is making the down payment on the treatment plant. Mr. Forget was concerned with regards to the agreement with Norton and Foxboro and potentially Easton as he felt it to be unstable. Mr. Azinheira explained to Mr. Forget that if the Town wants to change the calculation of water rates, where the cost of the operation is similar to the Electric Department (demand charge and user charge), then fixed costs would be charged out on a capacity basis with a smaller charge for consumption. This would result in the smaller users paying more. Mr. Azinheira also explained that in times of wet weather, where water consumption is down, revenue is gained through rate increases. Mr. Forget asked if Foxboro has paid its $5 million fee to the District. Mr. Azinheira explained that the agreement is set up so that each community is responsible for their share and how they decide to pay for its share is up to them and that each conununity may be different and does not impact what Mansfield pays. He reiterated that all Mansfield is paying for is its capacity that is its share. Mr. Forget again asked if Foxboro has paid to which Mr. Azinheira noted no one is delinquent and if there were to be there are provisions within the agreement which stipulates how to address that. Mr. Ross noted if a community does not pay its bill the money comes out of their State money and goes directly to the MFN District. Board Of Selectmen's Meeting April 15, 2015 Page 8 of 13 With regards to the 25% contingency, Mr. Ross again explained this has to do with construction estimates and design where it is only about 30% complete. The design has now been given to another design company for peer review to ensure that it is the best possible and inexpensive design the Town can do. He went on to say once that is finished the Town will move forward with the final design work and as that is fleshed out the contingency amount will be reduced (referenced 10 %). Mr. Ross noted that some measure of contingency is needed on a project of this scale and again noted there is no payment made on a 25% contingency at this point because no money has been spent. Mr. Forget felt the Board has not read agreement in terms of what each Town is paying to which Mr. Azinheira answered everyone pays the same way based on the capacity owned not the actual flow. He noted again that there are only three items based on actual flow: electricity, chemicals and sludge disposal. Mr. Ross noted all Towns have been paying all along. It is Mr. Forget's intention to send a message this Town Meeting. Motion; To approve a 6% increase in the Sewer rate (Annino/DelVecchio) Discussion: Mr. DelVecchio stated that given the projections that have been around since 2006 (and refined from year to year) at some point the Town will have to make up for that amount if the increase is not voted for. He felt, if the Town wants to provide these services and does not want to have ratchets in the increases the Board needs to vote for the increase. Motion: To approve a 6% increase in the Sewer rate (Annino/DelVeechio) PASSES 3:2 Aptowitz, Kozlowski NAY �- ► r nro �Asr n �temp�ora a�eent �; tU��2eg��r ,,tl�sto�f�J6�P��rk��reet fir, Mr. Ross explained this is an easement on private property for temporary construction. The reason it is before the Board is that the owners have requested a couple of contingencies in the document related to repair to their property and replacement of sidewalk which is different from the other easements obtained for this project. Mr. Ross noted this easement will expire when construction is completed and is to allow for shaping behind the right of way to fit with the grades of this location. Mr. Armin asked if Town Counsel has reviewed the easement to which Mr. Ross noted Town Counsel actually prepared the easement along with Rick Alves, Town Engineer. Motion: To sign the grant of temporary easement for access and construction (Annino/Kozlowski) PASSES 5:0 n At# -Y Manx mod? u=> fr "byiYr 6 �.�on�rder � onnof'tt+'eeW�r� equ�sf f r =4�ZxAer Dona�d to �raturplvResources Elizabeth Watkins is n•esent before the Board this eveninn- Mr- Ross noted this is a rennest to waive the $150 fee that the Planning Board charges for land splits. The reason for the fee request is that the owners are donating the land to the Natural Resources Trust. It is Mr. Ross' recommendation to grant the request. Mr. Kozlowski asked what the fee covers to which Mr. Ross was unsure but thought a portion covered the processing and possible advertisement. Mr. Armin thanked Ms. Watkins for the donation. Motion: To grant the fee waiver to the applicant (AptowiWAnnino) PASSES 5:0 Board Of Selectmen's Meeting April 15, 2015 Page 9 of 13 Heath Hobson, Veterans Service Officer, and Jeri Rumsis, Chair of the Field of Honor committee are present. Ms. Rumsis noted she has never seen such enthusiasm with regards to an event in Town before where so many residents, groups and businesses are participating. She reminded that the hope of the Committee was to have 100 flags sponsored and on display and was happy to report that at this point there are 200 flags with numerous levels of sponsorships. Ms. Rumsis reported that all expenses have been paid and that the Committee is now operating at a profit, which will be deposited into the Town account to be used for Veterans and their families. The Committee has taken Mr. Annino's suggestion and moved the Field of Honor from the South Common to the Keach Memorial. Mike Kelly, Committee member, has been working with Mark Cook, Highway Operations Manager to ensure all flags will fit in the area and will be nicely presented. Ms. Rumsis is requesting that the scheduled ceremony now take place at the gazebo where they have arranged through the Congregational Church to have chairs set up by Boy Scouts. This will allow for more space and a more enjoyable experience. Ms. Rumsis noted this has taken on a life of its own where there are a number of requests to participate in the parade, ranging from antique cars, thanks to Charlie Mulcahcy, who noted this year's parade marshall is Walter Gilbert, Mansfield resident who served our country in World War II in the Battle of the Bulge, to numerous donations from area businesses. Ms. Rumsis felt this will be a great tribute to the Town. The Committee would also like to request a change in the typical parade route instead utilizing the Christmas route or begin at the Train Station. It is the Committee's hope to honor the two memorials in that area. There was discussion regarding the route and which would be best but was decided that the Committee should chose the route and submit an event application for the Board to vote on. Ms. Rumsis announced that the Mansfield Elks have donated their hall with a light lunch following the parade. Anyone interested in participating can contact 508- 337 -9344 or visit www.healingfield.org/nransfield 15. Motion: To grant permission for the event presentation to take part at the gazebo on the South Common (Annino /Aptowitz) PASSES 5:0 William Clemmey, 55 Fowler Street, representing Foundry, LLC, was present to discuss the Police Detail Fee at the Train Station. He noted that over this past year he has worked with the Board and Town Manager with regards to overcoming issues with regards to this fee. Mr. Clemmey felt strides have been made in terms of the flat renewal fee and the acceptance of Allen Street as a Town Road. Mr. Clemmey explained the issue he has is with regards to the police detail fee where agreements were made for those lots to pay 8% per year for a detail officer where the fee was previously 16 %. Mr. Clemmey reminded the Board that lie contended the fee to be illegal and while he is not conceding that the two sides did come to an agreement where it was his understanding that the fee was to be based on8% of the budgeted number. Mr. Clemmey feels the Town is now changing the process as to the fee calculation. Board Of selectmen's Meeting April 15, 2015 Page 10 of 13 As a further point Mr. Clemmey noted that the Town's own BETA study indicates that the parking lots in total only contribute 10% of the traffic and most of that traffic is going east /west. Mr. Clemmey asked the Board to review the study. Mr. Clemmey stated that his Foundry lot contributes only 2% of the traffic. Mr. Clemmey reminded the town has contract with the MBTA, which states the Town pays a yearly fee in rent and the Town, through the Parking Enterprise, pays the bills. Mr. Clemmey stated when the Town implemented the Police Detail fee it never went to the MBTA to charge the same fee. Mr. Clemmey pointed out that this account generates between $55,000 - $80,000 in tickets where the cost of the detail officer is between $8,000 - $10,000. With regards to Allen Street, Mr. Clemmey reminded it was accepted as a Town road at last year's Town Meeting but the problem is it is not set up as a road as there are 40 -50 cars parked daily on that road and it is not accessible. Mr. Clemmey stated the Town is collecting an additional $50,000 in parking fees. He felt it to be unfair for the Town to do this while asking the lot owners to pay the detail fee. Finally, Mr. Clemmey read a quote from last year's meeting where Mr. Annino stated, "it is important that everyone pay their fair share and not just put on certain businesses." Mr. Clemmey referenced the new development and business coming into the area and perhaps the fee for a detail officer should be considered for them as well to be fair. Mr. Clemmey implored the Board to eliminate the Police Detail Fee on the parking lot licenses at the Train Station as it is a public safety community issue or at least stand by the original terms that were agreed upon. Mr. Clernmey will return at next week's meeting with regards to his facility's license renewal. Gary Forget, Webb Place, returned to ask the Board what the purpose of Dr. Mullen's visit will be. Mr. Ross noted Dr. Mullen is the person who worked with the Town on the Strategic Plan process four years ago. He is a professor at the University of Massachusetts (Amherst) who specializes in urban planning. Mr. Ross noted the purpose of his return is to engage the community in the Strategic Plan that was developed, any new issues that need to be addressed and any concerns. Mr. Ross encouraged Mr. Forget to participate. Mr. Forget felt this to be a strategy to mentally convince residents to vote a certain way. Mr. Forget asked if the Town would begin moving on the $1 million in tax titles. Mr. Ross noted that the Town is actually clearing those titles, which takes time, and will come before Board for review. Mr. Ross also noted the Treasurer has the ability to sell. Mr. Forget read Larry Kessler's article in the Sun Chronicle regarding the failure Of North Attlebor to pass an override where he felt it may annly to Mansfield's situation. a. Vote To Approve Board of Selectmen Minutes April 8, 2015 b. Vote To Approve Warrants: • Town Vendor Warrant No. 15042T in the amount of $490,057.60 • Electric Department Vendor Warrant No. 15042E in the amount of $463,748.02 • School Department Vendor Warrant No. 15042S in the amount of $422,747.04 c. Licenses and Permits: • Consideration Of New Conmron Victualler License for the Looking Glass Cafe at 310 North Main Street • Consideration of Hackney Driver License For Michelle Jerauld, Already Taxi Board Of Selectmen's Meeting April 15, 2015 Page I 1 of 13 • Consideration of Commercial Parking Facility Renewal License for Rumford, LLC Located at 875 South Main Street • Consideration of Commercial Parking Facility Renewal License for Foundry, LLC Located at One Foundry d. Events: Consideration Of Event Application for Mansfield Pop Warner Halloween Road Race, October 3rd Mr. Ross requested that the two Commercial Parking Facility licenses for renewal (Rumford, LLC and Foundry, LLC) be removed from the Consent Agenda due to a routing issue. Motion: As suggested by Town Manager, approve the Consent Agenda subject to removal of the two Commercial Parkine Facility licenses (DelVeechio /ADtowltZ) PASSES 5:0 Town Payroll /Town Medicaid Payroll 15042PT in the amount of $296,093.79 Motion: To approve Town Payroll /Town Medicaid Payroll 15042PT $296,093.79 (DelVecchio/Kozlowski) PASSES 3:1:1 Dentino NAY, Aptowitz ABSTAIN Town Deductions — Vendor Payroll 15042TV in the amount of $93,575.48 Motion: To approve Town Deductions — Vendor Payroll 15042TV $93,575.48 (DelVecchio/Kozlowski) PASSES 5:0 • Letter from H. Thomas French, Jr., Chairman, Planning Board, Regarding Municipal Clearinghouse Recommendation — Mansfield Municipal Airport Administration Building Mr. Annino read the letter into the record. Mr. Ross noted that this project is really in the hands of the Airport Commission and it has met Planning Board requirements. As there are still open issues it was decided to have Mike Ahern, Buildings and Special Projects, to answer any issues with regards to the building and provide updates to the Board. • Letter From Governor Charles Baker and Lieutenant Governor Karyn Polito Regarding Chapter 90 Local Transportation Aid Funding for FYI Mr. Annino reported the Town's amount to be $746,198. • Email from Neal Boldrighini Regarding President Issuing Major Disaster Declaration Mr. Armin noted this to mean that disaster aid will be made available to communities to assist in recovery from heavy snow. Mr. Ross noted the House Ways and Means Committee reported out the budget late this afternoon where the impact appears to be slightly positive with $19,000 net: added $5 per student minimum payment for Chapter 70, unrestricted government aid is the same. Mr. Ross will schedule the Capital Committee presentation for April 29 °i. Scott Feely, Chair, is drafting a memo for the Board. Mr. Ross will schedule a review of Warrant Articles for next week's meeting. Mr. Ross reminded that Town Hall will be closed Monday due to the Patriot's Day holiday which means we will need to post Friday, April 171h. Mr. Ross is confident in the $150,000 in offset as a firm number as noted in Chief Boldrighini's email. Mr. Ross noted the President did not agree with the Governor's request to extend the period. Board Of Selectmen's Meeting April 15, 2015 Page 12 of 13 Mr. Ross noted roadwork will be starting as he has signed contract regarding Chapter 90 (carried over). Next week Mr. Ross will distribute a memo from Mr. Azinheira with street listing and work to be completed. Mr. Ross reminded that the second bill regarding property tax payment is due. Both were sent toeether as part of the Town's new process. Mr. DelVecchio appreciated the back and forth discussion this evening as well as his colleagues points of view. Chairman Dentino asked each Board member to bring two priorities to the table for next week's Mission Statement and Goals and Obiectives discussion. None. To adjourn Board of Selectmen's Meeting at 10:38PM (Aptowitz/Kozlowski) PASSES 5:0 -4vr Signature of Clerk /tdw Board Of Selectmen's Meeting April 15, 2015 Page 13 of 13 Date of Approval