HomeMy WebLinkAboutFINCOM12112014Town of Mansfield
Finance Committee
C:r t.WlWi ices of December 11, 2014
': t ,J S��OFFICE APPROVED
( Present: Steve Schoonveld,2C Aa�QanoWatteY'Wirk, Vice Chairman; Liz Christo, Clerk; Members: Michael
O'Brien; Scott Feely; Yogen Clipphurl af•( EBYI Ross, Town Manager; John Stanbrook, Town Accountant
Absent: Jim Bazinet, Member
Call to Order: Chairman Schoonveld called the meeting to order at 7:05 pm
Review and Approval of Financial Policies
Steve Schoonveld states the School Committee voted to approve the five financial policies on Tuesday night
(December 9, 2014) and the Board of Selectmen approved the five financial policies on Wednesday night
(December 10, 2014). Board of selectmen added an addendum to individually sign the policies.
Motion: To approve the group of five financial policies that have been returned to the Finance Committee
by the School Committee and Board of Selectmen. The financial policies will be signed by the Finance
Committee Chairman (Wilk/Feely)
Roll call vote: Christo aye, O'Brien aye, Wilk aye, Chemburkar aye, Feely aye, Chairman Schoonveld aye.
(6 -0) Motion Approved.
John Stanbrook will be updating more financial policies including Investment policy, OPED Investment
olicy and Overlay Surplus policy.
Steve Schoonveld thanks - everyone for all their hard work.
Discussion on the creation of a communications team (Bill Ross)
Steve Schoonveld has comments on creation of communication committee. What is the intent of
communications efforts, and why is this a financial issue and what are we looking to accomplish? The intent
is to educate voters on matters to the Town and to develop a more efficient way of communicating and'%
improve town meeting.
Bill Ross feels we need to have people that are involved in town meeting already and who are familiar with
the Town. Also Board and committee members, town moderator and Town senior staff.
Liz Christo asks if communication committee would be focusing on the DPW facility.
Bill Ross states the public safety building is for police and fire. The highway department will be at a
separate location. It would be located west of the water department. There will be enough room there. The
only downfall is there is not a salt storage shed there but may look into putting one there later down the road.
Walter Wilk recommends putting together as a package with salt storage shed. Bill Ross says it could run 7
figures to build.
Page I 1
Finance Committee Meeting December 11, 2014
Review and Approval of Minutes
None at this time
Member Comments and Updates
Yogen Chemburkar is glad to see the financial policies signed off.
Scott Feely feels we will meet some challenges over the next few years regarding capital for the schools.
There could be some challenging times in the future. Bill Ross comments that the roofs need to be looked at
as well as the parking around the school. Schools are doing a lot of HVAC work. Also boilers need to be
replaced in one school. This study is good because we can prioritize what needs to be done first.
Walter Wilk states that maintenance was in the budget before and asks what it was spent on it.
Bill Ross states there is a contract administrator in the budget. Walter Wilk asks if Mike Ahern is overseeing
these projects. Bill says yes. Bill Ross is worried about running him ragged and possibly hire someone to
work under him to help him with the projects.
Walter Wilk feels we can fast track items of priority. Bill Ross would rather it be done right.
Walter Wilk disagrees with Bill Ross on this issue. They could get someone to do the evaluation and do the
repairs in a more timely fashion. If we feel the roofs or roads are that urgent, it should be done as soon as
( lossible. Get the information together.
Walter Wilk does not want to spend more money in emergency situations. Steve Schoonveld feels it is better
to get the information.
Liz Christo talks about how the demographics are changing in schools. Low income students have
increased. How do we support these students? They are not paying for kindergarten and they are not paying
for the bus, etc.
Bill Ross states there is 40 hours through SFRPA and they could help do a demographic study.
Steve Schoonveld agrees a demographic study needs to be done.
Yogen will help with putting together demographic study.
Chocolate factory is proposing more two - bedroom apartments vs. one - bedroom apartment. They will need
to revise the development agreement. Selectmen will be looking at new proposal.
Walter Wilk will represent Finance Committee on small group with chocolate factory.
( )ther Items Not Known 48 Hours Prior to Meeting
Page 12
Finance Committee Meeting December 11, 2014
Bill has appointed 6 members to IBC committee. This will begin after the first of the year.
The Governor signed bill to add 9 additional liquor licenses. Two licenses have been turned in; one is
( /illowdale and the other is Chipotle.
Bill Ross states the health group has made some changes to Blue Cross for retirees. We will see that the first
of July.
Bill Ross handed out of proposed school budget. Handout #l. Mike Trowbridge says this is a work in
progress. Liz Christo suggests looking at the school website for explanation of expenses. The school is
proposing to go to Rill day kindergarten without charging. Most of the children needing full day
kindergarten cannot afford to pay.
Bill Ross had a meeting with Department Heads and reviewed the capital projects funded and articles
analysis (handout #2). Bill Ross went through item by item for status and how much was appropriated and
how much money is remaining.
There are a number of items that are done or almost done. Gym floor is almost done. Wi -fi study is not
going to be done at all
Walter Wilk agrees this is a good way of doing this mid year and looking at projects.
Bill Ross states that most of the projects are not more than 2 years old. When you look at the telephone
project, for instance, there may be about $50,000 left over. Better to be a little over in estimates of projects.
( ill Ross states the Board of Selectmen worked on their goals and objectives last night. Handout #3. This is
what the board would like us to work on.
Adjourn
Motion: To approve adjourn at 8:30 PM (Feely /Chemburkar)
Roll call vote: Christo aye, O'Brien aye, Wilk aye, Chemburkar aye, Feely aye, Chairman Schoonveld aye
Clerk Si ature Date
Page 13
Finance Committee Meeting December 11, 2014
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I
-;TOWN OF MANSFIELD OUTSTANDING CAPITAL PROJECTS FUND AND ARTICLES ANALYSIS
Amount
Original Amt.
%
No. Fun
Remainin
of Project '
Completed
1
31 -192 -002 Public Sidgs
Memorial Hall Arch. Study
me
$153.10
$30,000.00
99.49%
3
31- 300 -006 School
Robinson Windows
$40,045.76
$750,000.00
94.66%
5
rt_31- 421.006 (DPW
!RoadsBridgeslS(dawalks
$875.450.40
$2,000,000.00
66.23%
6
32- 440 -002 (Wastewater
WWTP PIantlmprovements
$1056919!
51,500,000.00
99.30%
_ 7__32-
440 -003 - Wastewater
'WW Etfluent Disposal
$83,931.50
$400,000.00:
84.02%
___ _8
_ 32.440_006 Wastewater _
WWTP Phase II DesignBUild -
$3,400000.00
$3,400,000.00
0.00Y0
9
_ 33 -450 -00_1 ',Water__ _WTP
&Walllmproves___ __
_
32,796889.40812,717,00000
78.01%
10
33 -450 -006 Water
�Ma a St. Water Mains
$612,456.89
_
$1,325,000.00 1
53.78%
_.._ _
_ __ Total Capital Projects _
•. $7,799,496.24 $23,147,000.00
66.30%
1
___.-
011429-536020.Assessors
_�..
Revaluation
-_
$40,000.00
$40,000.00'.__
0.00%
2
.-_T_
011929- 5800141PUblic Buildings
_ -__
Town vnde Phone System _ - _
$425 000.00
18.79%
3
011929- 580018iPublic BUiidings.
Librarylmprovements
- _$345,141.81
$71,603.25
$117,000.00
38.80%
4
011929- 580017Public Bwtdinga_TTown
_
Halllmprovemems _ _
$7559655
$216,000.00
65.00%
5
_.___.
_ 011929 - 580018: Public Buildings!
- -_
Plymouth St Fire Repairs _.
$49,000.00
$49,000.00
0.00%
6
,011929- 580035iPubilc Buildings
Public Safety Building Design
-_..
$50,000.00
$50,000.00
0.000/0
7__
.012109- 580036; ---- _____, _- ___Speed
Trailer
$6784.00
69.15%
8012109-
5800371Polloe
Police Cruiser
__$21,990.00
$32,888.00
0.00%
9
_.012209 - 580038, Fire
- ---- -
_
,Thermal Imaging Cameras
-- _. ___..
--$32.61
820,000.00
$20,000.00..
0.00%
25- 220.001 Fire
V sion 21 Radio Master Boxes
- ^._- -----
__ $28,000,00
$28,000_00
_
0.00%
11
25- 230.001 iEMS
Ambulance
_
_ ,
$270,000.00
_
_ 12_.013099
- 580026 i Education
.MHS Stage Vent
__$270,000._00
$40160_42 _
_
$50,000.00:
_0.00%
19.68%
13
013099- 58002TEducatlon
iCIMS Stage Vent
$45,361.73_,
_
$50,000.00
9.28%
_ 14
:.013099- 580028!Education
_
'.I Gym Floor
$247,903.65
,
- ---
__ 15
'013099- 580046!Education
Robinson Windows
$81,668.04
_ _$270,000.00
$326,000.00_
74.950/c
_ 16
- ! _099- 580047: Education
'', Wi -FI Feasibility Study
$25,000.00
$25,000.00
0.00%
17
1013099- 580048;Education_ ._(Roland
Grn Crawlspace Repair
_ _
$25,00000:
0.00%
18
',013099- 580049!Education
, I Lockers Replacement
_$25000.00
$4,680.00
$130,000.00
96.40%
20
_ 1013099- 5800511Education
iDistrict-Wide Vehicle
$1132.00'.
1
97.24%
21
: 013099- 580052 Education
SPED Bus
_ -
$60,000.00
----$41,000.00
$60,000.00
0.00 °k
22
014109.584001Engineering -
Canoe River Camp. Dam
$34,410.87
$300,000.00
88.53%
23
0 14209 - 5800391 DPW Admin
Engineering Survey Station
$775.00
$20,000.00
96.13%
25
014219- 580023 Highway
'4X4 DRW PickuplPlow
$13,427.00
$55,000.00
75.59%
27
1014219- 58004OIHighway
Tennis CouR Refinishing _ _
_
$13,221.38
335,000_00,
62.22%
-- 28_
.014219.580041 Highway _
. -_
Backhoe __ -___- _.
_
$6,350.00
S748,000.00
95.71%
29
_. 014219.580042,HIghwaY _. __;Parks
Tractor _____ ___
$500
_
$30000.00
- 99.98%
_ 30
_ 014219- 580043,Highway -
.Asphalt Roller
__.,
$16,10000.,
$44,000.00_.
63.41%
31
_
014219- 580044!Highway
_ ___-
X10 Wheel Dump Tmck
$230,000.00
$230,000.00
0,00%
015129- 529013.Health _
,Hazardous Waste Collection __ _
_.
83184.67
$12,000.00
73.46%
_ 33_
. 016209 - 580045 Parks & Rec
--
Playground Equipment
_ _
$20 000.00
$20,000.00 '_-
0.00 °%
34
.604499- 5860061 Wastewater
--
Phase 11 SCADA
$29,792.77
$200,000.00
85.10%
35
604499. 588007 Wastewater
Foxbof_ gh SCADA Monitor.
$49,200.00
$60,000.00
18.00%
36
604499- 5800531Wastewater
In6ow8 oval
nfiltration Rem
$2
96220 227
_
$300000.00
1.26'%
371614599-
- -__ 580054 Water
-
Prescott Wells Chlorination
�.
5125,000.00
$125,000.00:
0.00%
38
1614599- 580056 Water. _Water
__-
Meter Radio Readers _
- $150,000.0_0
_
0.00%
_39
614599- 580057iWater
_
Replace Vehicle #58
_
$773.00
_ _ _$150,000.00
$39,000.00
98.02%
40
.614599- 580056 Water
Leak Detection Equipment
- $26000.05
826,000.00
0.00%
42
_ I854699580033Airport _!ObsWcnon
Removal
$49137.05
851,000.00 !
3.65%
43
.654699 - 580034 .Air R
_.
New Admin)sfration Buiding _
_ - _
5193,803 38
$193,899.00
-
0.05%
44
.884899- 580056iParking
-
(Mansfield Ave. improvements
$100,000.00
8100,000.00'.
45
!684899- 5800591Parking
'PaRci Garage Study
S50,000.00
850,000.00
0.00%
Total Articles
$2,927,119.84'
$4,652,727.00
37.09%
:Total Capital Projects and Articles
$10,726,616.08.
$27,799,727.00
61.41%
[TOWN OF MANSFIELD OUTSTANDING CAPITAL PROJECTS FUND AND ARTICLES ANALYSIS
AS OF 111301141
No.
Fund NO. De arlment
Description
Bitl Specs
Completed
Bid Notice.
Posted
Bids
! 0 enact'
Contract
Awarded
Project ! Project 'I
' Underway Completed l
Amount
Remeinl
1
;3;31-300
37- 782012 iPudbS
-008 'SUwol -021-006 DPW
Memorial Hall Arch. Study
: Roadsl&id8eslSidewaIXS
Yes
Yes
Yes Yes
Yes Yes
Yes
Yes
Yes
Yes
No 3163.10
No 3876,460.40
8__-
32 -040� iWaslexater
�,W'MPPIaM lmproveme_ms _
Unkncwm�
UNawNn
'�Urtkmtn �.
UNuvn.n
UNalban'
Unkmnn .
810,569.79
7
32 -040-003 Wastewater
WW Effluent Disposal
20 - -_— _.
Yes _
Yes
Yes
Yes
Yes
- No
$63,931.50
8
32 -040-008 ' Wastewater
W WTP Phase II De ' uiM
sgNB_..-
o
No
No
_ No
No
No
No �.
$3,400,000.00
9_ y_
33- 450-001 Water
WiPB Well Improves.
Yes
Yes
Yes _'.
Ves
Yes
No
$2,796,889.40
10 '
33- 450006 ',Wafer
MaOwStWaierhlairs
Yes
Yes
Yes
Yes
Yes
No
$612456.89
Total Capital Projects
I
$7,709498.24
1 011429-530020iAssessas
Revaluation
WA
WA
WA
WA_
:
2 i 01192958C41141Publk: 8uiosgs
,TOan-wide Phone System_
Yes
_..,._WA
Yes
Yes
Ves
Ves r
_ _WA_
No
_440,000.00
$345,141.81
34011929:580 Publb BUildkgs
'Librarylmproyements
Yes_
- -Yes
Yes
Yes
Yes '
No
$77,803.26
. BUldugs
Tovm F1a111mprovemeNS
Yes
Yes
Yes
Yes
Yes
No
$75,696.55
5 011929580018'PUdio
- �PuMio BuioinSs,
6 0119291gS0m1PWlb Build!n2s
—
p1YmaRh SL Fire Repairs
Public Safety euildi�n OasiBn ___ -
Yes. __
Yes
—____�
Yes
-
Yes __•
yes. _
-_ Yes y
_ .Yes .__--
Yes
No
No
_.— ____�___
No
No
$49,000.00
$50,000.00
T—
7 012109580038iPOlice
Speed Trull
Yes_
Yes
Yes
Yes
Yes
No
$61
8-. 0121095800371POlice
_ _
'.Police Cnriser
Yes
Yes
Yes
Yes
No
No
$3208.00
9 012200580038IFUe
10 ! 25- 220-001 Fire
!ThermalI ig Cameras
Vision 2l Radio Master Boxes
_ No
No
No
No
No
No
No
No
No
No
No
No
$20,000.00
$28,000.00
11
25230-001 !EMS
No
No
No
_
No
No
No '
$270,000.00
12 '013099580028
_.Pmixrlaxa
Educvlion
MHS Stage Vent
Yes
Yea
Yes
Yes
No
$40,160.42
73 013099580027
• Education
IDMS Stage Vent _..
Yes
_- _�-
.__Yes
Yes
Yes
_ Yes
Yes
No
545,381.73
14 073099580024
Education
IMHS Gym Floor
Yes
Yes
Yes
Yes
Yes
No
$247,903.85
is '013099580046
Education
_
:,Robinson WirxWxs
_
Yes
Yes
Yes
Yes
Yes
No �
$87,668.04
16 013099580097-
EducationWiFi
Feasrbflily Study_ -
No
No
No
No
No
No
$25,000.00
17 _ 1013099580048,Edeeetbn
Roland Gun Ge>� Repair_ _
T_
No
No
No
No
No
No
$25,000.00
16
013099S80.049'Edrratbn
MHSLOCkersR
scement
,
Ves
_
Yes
, Yes
Yes
Yes
No
$4,680.00
20 1013099580057
Education
'Dlslricl A i VeNCle
Yes
Yes
Yes !
Yes
Yes
No
$1,132.00
21 :013039580052
Education
'SPED BUS
No
No
No �
No
No
No
$00,000.00
22 074109564001
E i nearing
—� _— -
!Canoe RiverConm. Darn _
UNUnan_-
- - -
UNuumn IIIII
-�
_
_U_nkno4_n_ .__
U_n__ __
___- 1___.._
11NUwxn
l $34,410.87
23 014209580039
OPW Admin
:Engineerkg Sunay Station
Yes
Yes
Yes
Yes
Yes
No
3775.00
25 014219580023
mmmommm
27 1014219580040jHkg1rvrsy
Highway
4X4 ORW Picku Wlow
iTennis Court RefiNShsg
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
$13,427.00
$13,221.38
28 !0142195800411MIgirxaY
�Beckhoe
_ „__Yes_
Yes
Yes _
� -�
-- Yes
Yes
Yes _
No
$6,350.00
29 '�01421958004211-figMvaY
:Parks Tractor _
_ Yes
Yes
Yes
Yes
Yes
N�_
$5.00
30 1074219580043
Hi9mva
It RWIer
Yes
Yes
Yes
Yes
Yes
NO
l�$18,100.00
31 ''.014219580044
HlplrwaY
;10 Wneel Dunne Tnx:k
-
No
-
Na
No
No
No
N�
$230,000.00
,—
32 016728529073
33 016209580045.
34 1 60449958M
— 50
Health
Parks &Rao_PlaygrpxM
Wsulvw¢ISr ._.F
!Hazardous Waste CUlechon
EWipment___
Phase II SCADA .....___
WA
ENO_
Urskriosn
WA
No, ,._
UlaalpVT
__—
WA �
No
UDWOnn
`
WA
No
UnWn4n
WA WA 1$3,184.67
No No $20,000.00
lLduiann ' UN�msn $29792.77
35 _ �604488586007!Weslewater_�FOxba
Ough SCADAMOmtor.
_
UNmoen
UnurI
Uriknorn
Unkm4n
lNS4nown !
UnVra.9n
'1 $49,200.00
36 804499580053
Wasiewaler
In0mAnfilUetion RenWVaf
NO
No
No
No
_ No
No
$296.220.27
37 614599580054
Water _
__ _
Prescoft Wells Ctaonnalbn
Ne -
No
NO
No
No
�_
$725,000.00
38 614599580056;Walsr
•Water Meter Radio Readers
NO
No
____
No
No
No
He
$150,000.00
39 6145995800671Weler
'.Replace Vehicle 458
_
Yes
Yes
Yes
Yes
Yes
No
$773.00
40 !61459958M
42 __,864699680033
Water
A7
,Leak Defection Equipreent
�Obsirudion Removal
No
Yes
_
No
Yes
.- No
Yes
No
Yes
No
Yes
No
No
_
428,000.00
$49137.05
43
854899580034J
Airport , _ -
yNew AdmWSUellon eukfrg_ __._
-'Mai_
T _ Yes
Ves _
Yes ,
Yes
No
No
$193,803.38
44
684699580056JPaddng
_
Pand
nsfield Ave. Improvements
iParki Gaz Stud
No
No
No
No
Na
Na
No
No
No
No
No
No
$700,000.00
$50,000.00
45 684699580059
Total Articles
$2,9271
?oral Capital Projects and Articles
- - --
! 470728818.08
)0
GOALS AND OBJECTIVES 2015
1. Infrastructure Maintenance and Improvement
A. Continue street improvement program
B. Finalize plans, financing and promotional materials for replacement of Highway
Garage and construction of Public Safety Building
C. Partner with private groups for the improvement of Memorial Park
D. Develop and implement a program for the maintenance and improvement of
existing public buildings including schools
E. Develop and implement plans for the reuse of the existing police station and
downtown fire station.
2. Downtown Development
A. Develop and implement a promotional program for downtown in conjunction with
the Downtown Business Association.
B. Complete plans including financing for the North Main and Oakland Streets
modifications
C. Implement TOD project in collaboration with the private sector.
D. Improve public parking areas with better signage, lighting, surfacing and
amenities.
E. Link walking and biking path to the Downtown.
F. Make final decision on Fales Oil site.
3. Financial
A. Maintain operational financial stability without an operational override.
B. Prepare and publish a CAFER for FY2014
C. Implement visual budget program
D. Complete preparation and approval of financial policies.
E. Continue and improve the Capital hmprovement Program
4. General
A. Redesign and relaunch Town website.
B. Maintain quality of electric service while controlling rate increases.
C. Continue to improve police, fire and EMS service at the Xfinity Center and
throughout the community
D. Revitalize and utilize the IDC to encourage new economic activity in the
community.
E. Maximize opportunities for regional cooperation and grant assistance.
F. Maintain and improve the level of collaborative efforts in Town government.