HomeMy WebLinkAboutFINCOMM121114Town of Mansfield
Finance Committee
t [ AQcs of December 11, 2014
APPROVED
fill, I
RS OFFICE
Present: Steve Schoonveld, a friian, ate r k, Vice Chairman; Liz Christo, Clerk; Members: Michael
O'Brien; Scott Feely; Yogen Ch ?�aburka }'t sByl Ross, Town Manager; John Stanbrook, Town Accountant
Absent: Jim Bazinet, Member
Call to Order: Chairman Schoonveld called the meeting to order at 7:05 pm
Review and Approval of Financial Policies '
Steve Schoonveld states the School Committee voted to approve the five financial policies on Tuesday night
(December 9, 2014) and the Board of Selectmen approved the five financial policies on Wednesday night
(December 10, 2014). Board of selectmen added an addendum to individually sign the policies.
Motion: To approve the group of five financial policies that have been returned to the Finance Committee
by the School Committee and Board of Selectmen. The financial policies will be signed by the Finance
Committee Chairman (Wilk/Feely)
Roll call vote: Christo aye, O'Brien aye, Wilk aye, Chemburkar aye, Feely aye, Chairman Schoonveld aye.
(6 -0) Motion Approved,
John Stanbrook will be updating more financial policies including Investment policy, OPED Investment
olicy and Overlay Surplus policy.
Steve Schoonveld thanks , everyone for all their hard work.
Discussion on the creation of a communications team (Bill Ross
Steve Schoonveld has comments on creation of communication committee. What is the intent of
communications efforts, and why is this a financial issue and what are we looking to accomplish? The intent
is to educate voters on matters to the Town and to develop a more efficient way of communicating and
improve town meeting.
Bill Ross feels we need to have people that are involved in town meeting already and who are familiar with
the Town. Also Board and committee members, town moderator and Town senior staff.
Liz Christo asks if communication committee would be focusing on the DPW facility.
Bill Ross states the public safety building is for police and fire. The highway department will be at a
separate location. It would be located west of the water department. There will be enough room there. The
only downfall is there is not a salt storage shed there but may look into putting one there later down the road.
Walter Wilk recommends putting together as a package with salt storage shed. Bill Ross says it could run 7
figures to build.
Page I I
Finance Committee Meeting December 11, 2014
Review and Approval of Minutes
None at this time
Member Comments and Updates
Yogen Chemburkar is glad to see the financial policies signed off.
Scott Feely feels we will meet some challenges over the next few years regarding capital for the schools.
There could be some challenging times in the future. Bill Ross comments that the roofs need to be looked at
as well as the parking around the school. Schools are doing a lot of HVAC work. Also boilers need to be
replaced in one school. This study is good because we can prioritize what needs to be done first.
Walter Wilk states that maintenance was in the budget before and asks what it was spent on it.
Bill Ross states there is a contract administrator in the budget. Walter Wilk asks if Mike Ahern is overseeing
these projects. Bill says yes. Bill Ross is worried about running him ragged and possibly hire someone to
work under him to help him with the projects.
Walter Wilk feels we can fast track items of priority. Bill Ross would rather it be done right.
Walter Wilk disagrees with Bill Ross on this issue. They could get someone to do the evaluation and do the
repairs in a more timely fashion. If we feel the roofs or roads are that urgent, it should be done as soon as
ossible. Get the information together.
Walter Wilk does not want to spend more money in emergency situations. Steve Schoonveld feels it is better
to get the information.
Liz Christo talks about how the demographics are changing in schools. Low income students have
increased. How do we support these students? They are not paying for kindergarten and they are not paying
for the bus, etc.
Bill Ross states there is 40 hours through SERPA and they could help do a demographic study.
Steve Schoonveld agrees a demographic study needs to be done.
Yogen will help with putting together demographic study.
Chocolate factory is proposing more two- bedroom apartments vs. one - bedroom apartment. They will need
to revise the development agreement. Selectmen will be looking at new proposal.
Walter Wilk will represent Finance Committee on small group with chocolate factory.
)ther Items Not Known 48 Hours Prior to Meeting
Page 12
Finance Committee Meeting December 11, 2014
Bill has appointed 6 members to IBC committee. This will begin after the first of the year.
The Governor signed bill to add 9 additional liquor licenses. Two licenses have been turned in; one is
( /illowdale and the other is Chipotle.
Bill Ross states the health group has made some changes to Blue Cross for retirees. We will see that the first
of July.
Bill Ross handed out of proposed school budget. Handout #1. Mike Trowbridge says this is a work in
progress. Liz Christo suggests looking at the school website for explanation of expenses. The school is
proposing to go to full day kindergarten without charging. Most of the children needing ftrll day
kindergarten cannot afford to pay.
Bill Ross had a meeting with Department Heads and reviewed the capital projects funded and articles
analysis (handout 42). Bill Ross went through item by item for status and how much was appropriated and
how much money is remaining.
There are a number of items that are done or almost done. Gym floor is almost done. Wi -fr study is not
going to be done at all.
Walter Wilk agrees this is a good way of doing this mid year and looking at projects.
Bill Ross states that most of the projects are not more than 2 years old. When you look at the telephone
project, for instance, there may be about $50,000 left over. Better to be a little over in estimates of projects.
( ill Ross states the Board of Selectmen worked on their goals and objectives last night. Handout #3. This is
what the board would like us to work on.
Adjourn
Motion: To approve adjourn at 8:30 PM (Feely /Chemburkar)
Roll call vote: Christo aye, O'Brien aye, Wilk aye, Chemburkar aye, Feely aye, Chairman Schoonveld aye
Z
Clerk Si ature Date
Page 13
Finance Committee Meeting December 11, 2014
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_,TOWN OF MANSFIELD OUTSTANDING CAPITAL PROJECTS FUND AND ARTICLES ANALYSIS
Amount
Original Amt.
%
No.
Fund No. De artment
Description
Remainln
of Pro ect
Com start
1
31.192 -002 Public Bidgs
Memorial Hall Arch. Study
$153.10
$30,000.00
99.49%
'School
Robinson Windows
$40,045.76
$750,000.00
94. 66%
006 DPW
'.RoadsBridges/Sidewalks
$875,450.40 '_
$2,000,000.00
56.23%
002 �' Wastewater
ifgi006
IWWTP Plant Improve
� $10 66919 ,
$1 500,000.00
� 99.30%
003 Wastewater
_ -
W W Effluent Disposal
_ _ _ $63 931.50
$400,000.00
84.02 °k
006 Wastewater
WWTP Phase ll Desig_.
$3,400,000.00
$3,400,000.00_.
0.00%
001 ,Water
WiP &Welllmproves ___
__$2,796889.40
$12,717,000.00
78.01%
006 'Water
Ma aSt. Water Mains
$612,456.891
$1,325,000.O0i
_
53.78%
_
Total Capital Projects - - _
_- $7,799,496.24
$23,147,000.00
66.30%
-
1
011429- 530020,Assessors � .
-• Revaluation __
84000000
$40,000.00
0.00%
2
011929 - 580014 Public Buildings.
Townvnde Phone System
$34514181
$4- 25,000.00.
18.79/0
3
011929 - 580016 Public Buildings
- Library Improvements
- -_
$71,603.25
$117,000.00
38.80%
4
1011929-580017Public Buildings
Town Hall Improvements
$ 75596.55
$216,000.00_
65.00%
5
011929 - 580018', Public Buildings
- __ -. -_
St. Fire Repairs
$49,000.00
_--
$49,000.00
0.00%
6
011929- 5800351Public Buildings-
Safety Building -Design----
-___- -
$50000.00_
- ._
0.00%
7
012109- 580038 Police -
- -- - _-. _-
_Speed Trailer
$6,784.00
__$50,000.00_
$2199000
69.15%
8
, 012109 - 580037 Police
Police Cruiser -
- ....__.
$32,688.00
___
§32,688.00 �
9
OV209580038.17ire _
Thermal Imaging Cameras
$20,000.00
$20,000.00
0.00%
10
25- 220.001 Fire
-Vision 21 Radio Master Boxes
$28,000.00
$28,000.00
0.00%
11
25- 230.001 EMS
_
'Ambulance
_ _
8270,660.00
$270,000.00
0.00%
12
-013099- 580026!Educabon
-____ -__.
'.MHS Stage Vent
$40160.4_2
$50,000.00 ,
19.68%
13
013099- 580027 Education
I OMS Stage Vent
_ _
845 361.73
_ _ _ _
$50,000.00
9.28%
14
013099 - 580028. Education
MHS Gym Floor
$247,903.65
$270,000.00,
8.18%
15
_ .. -_._T_
013099- 5800461Education
.Robinson Windows
$8166804
$32600.0._00 '
74.95°_/0
_ 16
013099- 580047iEducaBon
�_- ___ -�_
W1-Fi Feasibility- Study
'-
$25,000.00
_
$25,0_00.00 '
-
0.00%
17
013099 - 580048 Education
Roland Gm Crawi_space Repair
_ _
$26,000.00
_ _ _
$26,000.00
0.00%
18
_
013099 -58004 E9 ducetlon
- _
,MHS Lockers Replacement
$4,680.00
$130,000.00
96.40%
20_
013099 - 580051 iEducation
iDistiict -Wide Vehid_e
$1,132.0_0 !
$41,0_00.00 !
97.24%
21
013099- 580052Education
_
.SPED BUS
___
$60,000.00
$60,000.00
0.00%
22014109-
5840011Engineering
Cance River Camp. Dam-
$34,410.87
$300,000.00
88.53%
23
014209- 580039jOPW Admin
- --
,Engineering Survey Station
$775.00
S203000.00,
96.13%
25
014219 - 5110023 Highway
'4X4 DRW PickuplPlow
$13,427.00
$55,000.00
75.59%
0142195800401Hi hwa - _
9 Y
Tennis Court Refinishl rg
$13,221.38_
$35,000.00
62.22%
28
01 219-680041 Highway,
_ - - _
Backhoe
-
$6,350.00__
_
$74B4O00.6f_
95.71%
29.
_014219_580042 Highway - _
,Parks Tractor - _
-_ - $5 00
$30,000.00'-
30 000.00
99.98%
30
014219- 580043 Highway -
;Asphalt Roller
_ _
$16,100.00
$44,000.00_
83.41%
31
014219- 580044IHighway
10 Wheel Dump Truck
8230,000.00
$230,000.00
0.00%
32
015129-629013 [Health
,Hazardous Waste Collecion
$3184.67
$12,000.00
73.46%
33
016209 - 586045 Parks & Rec
Playground Equipment
$20,000.00
$20,000.00
_
0.00%
34
x604499- 5860061 Wastewater
_ .
Phase 11 SCADA
_ -
$29,792.77$200,000.00
_
_
85.10%
35
604499.588007Wastewater
1FOxborough SCADA Monitor.
$49,200.00
$60,000.00
18.00%
36_
664499- 5800631Wastewater
'In filtration Removal _-
_ $29622027$.
__
$300000.00
37
614599- 580054iWater - -
Prescott Wells Chlorination
.__- _
$125,000.00
$125,000.00
_1.26%
0.00%
38
614599- 580056' Water
._ -_-
Water Meter Radio Readers
__..___ •
8750,000.00_
-._ __- -_r__-
$15_0,000.00
0.00%
39
614599- 580057. Water _ _
Replace Vehicle #58 _
$773.00
§39,000.00
_ _
98.02%
40
1614599- 580058 ;Water
Leak Detection Equipment
_ _
$26,000.00
_
$28,000.00'T
0.00%
42
16'14699.580033 Airport__ -_
_Obstmction Removal
_.__ _..
$49,137.05 '
.65%
43
684699- 580034.Airport
New Administration Building _ _.
_ -.- _ ..__
$193,803.38
.05%
44
84899- 580058�Parking_- -
_.Mansfield Ave. Improvements_
$100,000.00
00%
45:684899-
5800591Parking
'Parking Garage Study
$50,000.00
.00 °k
Total Articles
$2,927,119.84
$4,662,727.00
37.09%
Total Ca ital Pro ects and Articles
$10,726,616.08
$27,799,727.00
61.41%
!TOWN OF MANSFIELD OUTSTANDING CAPITAL PROJECTS FUND AND ARTICLES ANALYSIS
AS OF 11130114'
-_,.
__y._
..0.0.0.0
eltl Speck
Sltl Notice,
Sitla
_ Contract
Project
Project
Amount
No.
Fund No. Department
Description
Com leted
Posted
' Opens
Awarded '
Urltlerwa
Com letetl
Retraining
t
2 'Puak
3f-00
MoOebmaidnossd/BrMWgeaJSMa
Yes
Yes
Yes
Yes
Yes
No
3.70
$1553113
"-
DPW
R na &s
Yes
Yes
Yes
Yes
Yes
No $876,450.40
6
32 -040-002 'Waslew2ia_
16.0.0
NN✓1P Piant Improvements __
UNvawwn
� GNUann
jUnWOnn
Un'mam
UNUwnn'
Unkmnn .
510,569.19
7
32440-003 Weslonata
VVYJ Efikrenl Disposal
Yes
Yes
Yes
Ves
Yes
No i
$63,937.60
_
8
__
�. 32-040-006 'IWaslewata
_ _
iYWYTP Phase It DeslgMBUiltl
No
No
No
No
__
No
No
-- 9 _
_
_1_ 33450 -001 Water
' WTP & Well Improves. _ _
Yes _
Yes
Yes
_
Yes _
yes
�
No -
_$3,400,000.00
E2,796,889.40
10
33456006 ',Water
Ms IASLWater Mains
Yes
Yes
Yes
Yes
Yes
No
SB 45621 .89
-
..0.0.0.0
Total Capital Projects
$7,789,496.24
1
.0.0.0.0_
0114295300201ASSessas _
_ Revaluation _
WA__
WA
WA .016.0
WA _
WA
WA
.0.0 .0.0
$40,000.00
2
� 0119295800141 Public Bu!WkV$
.0...0.0.0__-
,,Town -%tide Phase System
Yes
Yes _ _...
Yes
_
Yes
Yes
�
No '
.0.081
$345,141.87
3'01
SmWings
'Library Improvements
Yes__
Yes
_..
Yes ._
Yes
Yes
No
$71,603.25
4 __.!
__
011929560017. Public Buildings
_ _
_.Taws Hall lmprovemeMS .0.0.0.0_
-Yes
_
Yes .0.16•.0_
Yes
-
Yes
Yes
_-
No '�.
375,596.55
5_
;01t9295B00f8�PUWk Bwkiags
:Plymouth St_Flre Repa'us
Yes
Yes
—yes
Yes
—_
Yes
No
No
549,000.00
e
011929 560035!PuWk Builtlirg�s
`PublwSefery Buildkg Design_ _ _ _
_.
_ _ Yes
-�
Yes
,
Yes_
...0.016
Yes
Yes
No
$50,000.00
7
-0t2109560038Pi olKe
_.
Speed Tralia._ -
Yes
Yes
Yes
Yes
Yes
No
$6,784.00
__8__
i0121095800371Pdke
'.Peke CMser
-_ --
Yes
_ -No— 1616
_ Ves
Yes
-'
Yes J
No
No
532,688.00
9
! 0122095800381Ftre
ITharmal lmnn»g -N Cameras _—
No
No
No
No
No
NN x.00
_10
' 25 220-007 Pke
Visbn 2l Red'a Alasla eozes__. _
No
.0...0.0..0_..
No
-
Na
No .0.0.0.0
N�N�'_
828,000.00
11
25230007 ',EMS _,PmW.ance
No
No
No
No
No
No
$270,000.00
12
' 0130995800261Edutalbn
MHS Stage VeM
Yes
Yes
Yes
Ves
Yes
'� No
540,160.42
13
Ot
_
Eduplian _�
_ _ _ _ _
''.OMS Stage Venl
_ IMHS Gym Fbor
y _- -
Yes
Yes
_ -
.0.016
Ves
Yes
Ves
Ves
_ _ - _ �
_Yes �
Ves
Yesi
.0.0. es
Yes
-_�
No
..._._....
No
545,381.73
3247,903.85
14 013099580028IEdKatkn
1
Eduraibn
'ROlinsm Window
Yes
Ves
_ -
- -Yes
Yes
Ves
16.0.0
No
$87,668.04
_'
_♦00f8!EtlucaibnWiFi
-
FeasiMldy SNdY -
16_._
No
- .0.016'-
No
No
No
No
�
`No
$25,000.00
'8
Etlucalion
IRaantl Gm Crm�Repalr
'.MHS Lockers Replacement
No
Yes
Na
Yes
No_
Yes T
No
Yes
No
Yes
No
No
$25,000.00
$4,680.00
18 013099580049'Educalion
20
1013099580051
EdUCaUOn
'DIS1rIUWMe VeNGa
Yes
Ves
Yes
Yes
Yes
No
$1,132.00
21
Educalbn
Ergheerirg
'SPED BUS
.Carve River Camp Oam _
_ No
UnWvnn
No
Unknown
NO
UNUromtj_....,UNUgwwn�-
No
No No
Unkmwwn j Unwmwn_'334,470.87
$60,000.00
__013099580052
22 1014100584001
23
,014209560039�DPWAdNn
E ineerfng SUrve Station
Yes
Yes
Yes
Yes
Yes
No
$775.00
2b
1014219580023
HigMray ',4X4 DRW PickUp/Pkw Yes Yes Yes Yes Yes NO
$13,427.00
_.._. 27
014219580040tH
T
�____
Tam's Court Refinishing _
.._-
Yes
_
.0 Yes
Yes
Yes
Yes
No
$13,221.38
28
'.Of 42185800471HigMM�_
1616 -42
-
�Beckhoe _. .0.0.0.0
�. Parka Tfaaa.
Yes 16
Yes
es
Yes
Yes
-
Yes
Yes
Yes `16.0.0.
Yes
Yes
Ves
� No �
No
$6,350.00
__.
55.00
29 '0142195E0042Highmay
30
Of4219580043�ASy9all
_ 1616
Roller -
Yes
Yes
�
Yes
-.
Yes
Yes
No
$16,100.00
31
'014219580044
H'
10 Wneel OkanP Tmdc
No,
No
No
No
T
Nom
No
32
�O1b129S20073
Health_
'Hazardous Waste Collection
WA
WA
_
WA
WA
_
WA
_.
WA
_3230,000.00
$3,184.67
33
016204580045
Parks 8 ReC
Playgamd EWiPmant
No
No
Noo
_
No
$20,000.00
_
34
604499588008
_.,_
Wasle%aler
:Phase II SCADA
Unknw
Uly
Un:
16.0.0
Urkno
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GOALS AND OBJECTIVES 2015
Infrastructure Maintenance and Improvement
A. Continue street improvement program
B. Finalize plans, financing and promotional materials for replacement of Highway
Garage and construction of Public Safety Building
C. Partner with private groups for the improvement of Memorial Park
D. Develop and implement a program for the maintenance and improvement of
existing public buildings including schools
E. Develop and implement plans for the reuse of the existing police station and
downtown fire station.
2. Downtown Development
A. Develop and implement a promotional program for downtown in conjunction with
the Downtown Business Association.
B. Complete plans including financing for the North Main and Oakland Sheets
modifications
C. Implement TOD project in collaboration with the private sector.
D. Improve public parking areas with better signage, lighting, surfacing and
amenities.
E. Link walking and biking path to the Downtown.
F. Make final decision on Fales Oil site.
3. Financial
A. Maintain operational financial stability without an operational override.
B. Prepare and publish a CAFER for FY2014
C. Implement visual budget program
D. Complete preparation and approval of financial policies.
E. Continue and improve the Capital Improvement Program
4. General
A. Redesign and relaunch Town website.
B. Maintain quality of electric service while controlling rate increases.
C. Continue to improve police, fire and EMS service at the Xfinity Center and
throughout the community
D. Revitalize and utilize the IDC to encourage new economic activity in the
community.
E. Maximize opportunities for regional cooperation and grant assistance.
F. Maintain and improve the level of collaborative efforts in Town government.