The URL can be used to link to this page

Home My WebLink AboutMBC Minutes 1/2/2001:Ivl �y TOWN OF MANSFIELD Ir Municipal Building Committee 01 ..1JiJ 26 P, i�i 1 I 2, 0 Meeting Minutes of January 2, 2001 slrupJg}s�i�re Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick (7:50PM), William Moore, and Eleanor McCarter Attendees: Walter Parker, School Building and Grounds Lincoln Lynch, School Business Manager Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, Project Coordinator Meeting Commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Punch List /Additions — Punch List for the West and South Additions was generated by WFDG. Sue Michael Brown reported that she and Phil Ricci (JTC) reviewed completion status of these items earlier this week. Per Ms. Brown, only a minimal amount of work in the West and South Addition, remain incomplete at this time. Rich Feeley asked WFDG to assign a dollar value to all incomplete items and give Punch List to JTC to return to subcontractors. Committee agreed a minimum value of $100.00 should be assigned to each outstanding item. Punch List/Existing Building -Rich Feeley noted the Punch List of the existing building was generated by Paul Letendre, Project Coordinator. Chairmen asked Sue Michael Brown to review this Punch List for accuracy and assign monetized value to all outstanding items. WFDG needs to forward the monetized Punch List to JTC for action. Change Order Proposal - Review /Approval COP #225 Ref. Credit for installation of two toilets included in base contract (Rm. 236 and Rm. 240) - $13,302.00. Toilets are already installed. TCI determined value of sinks at $600.00 each. WFDG needs to revise Change Order Proposal to reflect cost for sinks only. Status: Revised credit in the amount of ($1,220.00) was approved as recommended by WFDG. COP #233 Ref. T &M offsets to tie in the new diffusers necessary due to new ceiling grid ' layouts. - $6,657.00. Work was authorized based on Time and Materials. Upon review of the contract documents TCI found that this work is owned per contract. JTC was provided with ceiling height measurements. Status: No action taken. COP #262 Ref. Locker Room Modifications Doors/Hardware Proposal - $4,531.00. Sue Michael Brown noted that all Change Order Proposals relating to locker room modifications have been received with the exception of Electronic Door Openers. i MOTION to approve COP #262 in the amount of $4,531.00 as recommended 1 by WFDG. JL/DY Passes 5 -0. COP #268 Ref. Unit Pricing for Installation of Shut off Valve replacement in locker room. Sue Michael Brown presented pricing as follows: 2" C Ball Valve /$172.00, 1 '' /z" C Ball Valve /$164.00, 1 '/4 "/$94.00, 1 "/$81.00,'/4 "/$77.00. Status: MBC approved writ pricing costs to complete replacement of valves for total cost not to exceed $1,200.00. COP #266 Ref. Walk/stairs at West Addition - $3209.00. Status: Waiting for back up. COP# Ref. Ramp at East Entrance - $13,883.00. Status: Pending. Credit/Seismic Clins — WFDG has been working to establish credit value of seismic clips not installed. Professional Estimator, Davies Associates, forwarded response that the 310 uninstalled clips are worth $150.00 each (total $46.5K). Contractor offering credit of $5K. MBC agreed to authorize WFDG to accept a credit value of $23,250.00. Sue Michael Brown to follow up with JTC. Project Coordinator Files — Chairman asked Paul Letendre to review existing QMS Project Coordinator files and generate a transmittal to go with files prior to turning them over to School Dept. Copy of transmittal to be forwarded to MBC Office. Paving Issues ssues — Request made by MBC to temporary pave around raised catch basins and patch rear asphalt cut at rear of building have not been addressed by Contractor. David Young noted raised island in the rear of building creates a winter safety hazard. JTC has been previously asked to flag island location. MBC asked Walter Parker to place barriers on island. Kitchen Wall Oven — Walter Parker reported that his School staff has installed a kitchen wall oven. Due to sizing problems, the new cabinetry needs to be repaired. Mr. Parker will handle repair. ADA Toilet Partition — Paul Letendre advised the MBC he would install partition on Saturday Auditorium Seating —Work is incomplete. Project Coordinator to issue late notice to JTC. Painting Ductwork/Locker Room — Due to the deteriorated condition of existing ceiling, extra prep work is necessary to prepare duct for painting. Agreement was made that this extra prep work would be done at no additional cost in lieu of painting of walls later planned for demolition. JTC owns patching wall where walls were demolished. Locker Room Modifications Pepsi Donation — Lincoln Lynch informed the MBC and presented a copy of a check in the amount of $120K solicited by the School Department to defray the cost associated with additional modifications to the Girls/Boys Locker Rooms. The original check has been deposited in a separate MBC Account earmarked "Locker room Renovation ". Money will be utilized to bid project this Spring, 2001. Field /Track Project - • Project Update —Mr. Lynch advised the MBC that Mike Ahern, DPW had authorized geo- technical testing. MBC questioned whether the cost of this testing was factored into original estimate. Mr. Lynch responded it was not included. Meeting Minutes - Linc Lynch will provide MBC with a copy of minutes from future meetings held relating to the Field /Track Project. Budget - Due to limited available funding for this project, Members stressed the importance of monitoring the budget closely. MBC asked Mr. Lynch to establish a Preliminary line -by- line Budget for MBC review. Mr. Lynch advised Members of a meeting held with School Superintendent, Mike Ahern (DPW) and himself. It was agreed that Purchase Orders would be used for any items over $1,000.00 to help monitor spending, including time sheets for services provided in- house. • Phasing - Due to concerns raised about available funding, the School Committee has prioritized aspects of the Field/Track Project into phases to be addressed as follows: Phase 1— Field/Track. David Young noted that drainage for artificial field is critical. Retention basin is needed but not in budget figures provided by School Dept. Phase 2 - East Street Fields. Phase 3 - Lightinglsite work. • Plans - School Dept. is currently waiting for Keyes Associates to provide plans. QUALTERS MIDDLE SCHOOL Carpet Replacement/Administration Office — Work is complete. Occupancy Issues • Egress Plan — Incomplete. Waiting for Keyes to finalize. • Ramp Work— Incomplete. Waiting for Keyes to respond. Exit lights — Exit lights were removed from courtyard by School Dept. as discussed. • Variance issues —Waiting for response from Architectural Access Board via Keyes. Acid Waste Neutralizing Tank —Outstanding issue regarding plumbing improperly installed. Sink Clips - Walter Parker advised the MBC that Montle Plumbing did not install hold down clips on any of the newly installed sinks. Clips are usually provided by the cabinetry sub and installed by the plumber when sinks are installed. ROBINSON ELEMENTARY SCHOOL Budget - James Liddick noted a discrepancy of approximately $90K between the financial summary provided by Town Accountant's Office and MBC's budget records for this project. Need to investigate why. OTHER Manpower/Keyes Associates - Chairman noted that he was informed this week that Senior Partner, Bob Vogel, has left Keyes Associates and now works for Design Partnership of Cambridge. Mr. Vogel will attend a future MBC meeting to explain his role. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, Project Coordinator for weeks ending December 23, 2000 and December 30, 2000 in the amount of $422.50. DY/WM: Passes 5 -0. Meeting adjourned at 9:40 PM. Respectfully Submitted, Eleanor McCarter, Secretary David Young, Clerk Date