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Home My WebLink AboutMBC Minutes 1/16/2001J _ TOWN OF MANSFIELD 26 IF !: 4 Municipal Building Committee Meeting Minutes of January 16, 2000 r , Ifvfwbers;Pr qt -r Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary. Attendees: Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, Project Coordinator Meeting commenced at 7:45 PM. MANSFIELD HIGH SCHOOL JTC /Change Order Number 20 — Review /Approval COP #262 Ref. New doors & hardware in Locker Room - $4,531.00. COP #268 Ref. Replace shut off valves in Locker Rooms - $704.00. Ref. Credit for deletion of seismic clips — ($23,250.00) Status: No Action Taken. Sue Michael Brown noted that JTC /Change Order #20 for a total credit of ($18,015.00) is not signed by Contractor due to dispute over ($24,000.00) seismic credit amount. Paint Dispute — Sue Michael Brown questioned whether the MBC agreed with JTC to pay one half of the mediation fee ($1,000.00) to Coughlin Consulting Services. Coughlin Consulting was hired by JTC in Fall, 2000 to mediate the Commercial Painting dispute. Members felt the opinion given was biased in favor of the Contractor and therefore agreed to table the decision on whether or not to split the cost. Rich Feeley asked that back up documentation referencing time and services be forwarded to the Committee for review. WFDG to follow up with JTC. Gym Bleachers — Due to School Dept. staff having difficulty in pulling out bleachers, representatives from Highland Seating came to the site last week. Sue Michael Brown noted that representatives demonstrated to Walter Parker and staff how bleachers could be easily opened by pulling from the middle vs. pulling from each end. WFDG provided quote from Highland Seating to fully motorize bleachers - $24,770 delivered and installed. Two options for portable systems were estimated at $7,400 for portable power tractor and tug frames and $3,300 for portable operator and tug frames, also delivered and installed. Rich Feeley cautioned that the cost estimates may not include providing electrical power that would be required. No action taken until School Department provides input. Balancing Generator — Discrepancy in determining work required per contract. Based upon original comment from TCI, WFDG issued Bulletin 190 -SI on 10/3/00 to JTC to balance load per contract. Sue Michael Brown reported that TCI revised their response and determined that the cost for remedial work now falls outside the boundaries of the contract. Bulletin #190 -PR was reissued to JTC to balance the existing generator load at 30 amps per leg. Cost proposal to be submitted for additional cost to perform work. Paul Letendre to follow up. Change Order Proposal — Review /Approval COP #221B Ref. Replace 8 surface mounted drinking fountains in corridor and 3 new recessed fountains in gym - $18,965.00. Work is required to meet ADA requirements. Status: Approved pending Sue Michael Brown verification that cost includes plumber's disclaimer vs. lump sum proposal. COP #225 Ref. Credit for handicap sinks Rm. 240 and Rm. 236 in the amount of (1,229.00). Sinks were previously approved in Change Order #19. Discrepancy as to whether sinks were owned per contract. Status: Pending. TCI to review. COP #266 Ref. Exterior Stairs at West addition — Original cost was $6,000.00. Estimated cost to remove existing ramp and replace with walkway and stairsis $3,209.00. Work performed based on Time and Materials. Cost is further reduced to $2,942.00. Status: MOTION to approve as recommended by WFDG. JUDY: Passes 4 -1. Rich Feeley opposed. MBC rejects 5 -day delay at $50.00 per day. COP #267 Ref. Revisions to exterior handicap ramps @ East Entrance - Original cost proposal - $13,883.00. Proposal amount includes a 10 -day delay at $92.00 per day. Revised T & M cost for material and installation of eight -inch bollards, sidewalk, and ramp etc. is $12,950.00. MBC rejected all requests for delay and noted that materials cost is excessive. Signed time slips for labor was not provided. MBC asked WFDG to request further back up for installation of three additional bollards. Status: No Action Taken Boys /Girls Locker Room — Work is incomplete. Work in this area must be completed to obtain final Occupancy Permit. Auditorium — Installation of seating scheduled for January 25, 2001. Question was raised as to whether School Dept. was given an occupancy permit for the Auditorium. Paul Letendre to follow up and confirm. Specialty Toilet Partition — Paul Letendre reported that the partition door was installed but did not work properly. Door requires a heavier track to work properly. Mr. Letendre to follow up. Punch List — Paul Letendre reviewed status of Punch List work with Phil Ricci this week. Project Coordinator reported that Punch List work on First and Second floor in the existing building is approximately 95% complete. Sue Michael Brown needs to review and punch list incomplete areas in the South and West Additions. Need JTC to provide sign off of Punch List items prior to architect review. Keyes Non - Payment — MBC working with Town Counsel (Bob Mangiaratti) to resolve means to keep Keyes' sub - consultants mobilized as Keyes' pursues bankruptcy. Mr. Mangiaratti is scheduled to meet with MBC next week (1- 23 -01) to discuss Town's legal options. Suggestion was made to invite Bob Vogel (Representing Keyes Assoc.) to discuss contract obligations. Construction Schedule — To date JTC has not provided an approved construction schedule to the MBC as required per contract. Project Coordinator reiterated that JTC was given ample opportunities to accelerate their construction activity by the Town/School Dept. allowing JTC access to other areas beyond the phasing period. Project Coordinator - Renewable monthly Contract Extension period expires this month. MOTION to extend the monthly contract renewable period, from 24 to 30 months at his current hourly rate of pay ($32.50), to complete work related to the Mansfield School Projects. Hours to include 1 hour per day, alternate MBC Meetings, and periodic site visits relating to review of Punch Lists issues. DY /JL: Passes 5 -0. JTC /Application for Payment #24 — Review /Approval MOTION to recommend payment to J.T. Callahan & Sons in the amount of $109,760.01 for work performed at Mansfield High School through December, 1999. DY /JL: Passes 5 -0. Kitchen Issues — Chairman reviewed letter from Dawn Florence re: various problems at QMS, MHS and Robinson kitchens. Paul Letendre to review as to what is owned per contract vs. existing conditions. QUALTERS MIDDLE SCHOOL Occupancy Issues: • Slope at Cafeteria Ramp - Variance approved. • Handrail Extension — Variance approved if extension causes a safety hazard, which it does. • Handicap Rail on one side only - Variance was not approved by Architectural Access Board. Issue re: Electrical Code states that electrical panel can not be obstructed. Building Code conflicts with these requirements stating that handrail must be continuous to meet code. Discussion was to install a traditional wood handrail on the right side of ramp to cafeteria leaving void at section in front of existing electrical panel including a return piece to wall. MBC to issue notice to Walter Parker, School Buildings & Grounds to coordinate installation. JTC /Application for Payment #24 — Review /Approval Rich Feeley commented that the Monetized Punch List needs to match value of work remaining. Steve Chmura to submit Change Order for paving reducing QMS contract value by $30K. Simultaneous Change Order to be generated by WFDG to add paving for the same amount ($30K). MBC to forward notice to WFDG to add paving to MRS contract. Status: No action taken. OTHER SMI Deposition - Rich Feeley noted that due to only 2 -day notice given by Max Volterra, he would be unable to appear for deposition. MBC to forward letter to Town Counsel with copy to Town Manager. CIP Representative — Kenneth Gay volunteered as the MBC representative to the Capital Improvements Committee for fiscal 2001- 2002. Committee members offered Ken unanimous support in this role. FDMW Feasibility Study - Due to time sensitive issue with Keyes Associates, suggestion was made to move tentative meeting with CSS Architects to January 30, 2001. Meeting adjourned at 10:00 PM. Respectfully submitted, Eleanor McCarter David Young, Clerk Date '4' --<�7)