The URL can be used to link to this page

Home My WebLink AboutMBC Minutes 1/23/2001' U` �- -ICIF TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of January 23, 2001 ers ?_ Richard Feeley, Chairman, Kenneth Gay and James Liddick Eleanor McCarter, Secretary William Moore — Excused Absence David Young — Excused Absence Attendees: Steve Chmura, Keyes Associates Robert Mangiaratti, Volterra, Goldberg, Mangiaratti, and Jacobs Meeting Commenced at 7:45 PM. QUALTERS MIDDLE SCHOOL Project Coordinator Files — Walter Parker informed the Committee that Project Coordinator files were removed from the JTC Office by his staff as requested. Files are now in his possession. Additional documentation, drawings, plans etc. still need to be removed. JTC /Change Order #21 COP #314 Ref. Additional material cost due to change in size of Lintels. Original cost proposal of $14K (plus mark up) to upgrade size of lintels was never submitted by JTC. Additional work is not included per contract. Mr. Larkin advised the MBC on November 28, 2000, that he would accept cost of only materials as payment. Michael Callahan had conversation with Ken Larkin earlier this week proposing a reduced amount of $5,400. Per Steve Chmura, Mr. Larkin did not agree to accept the amount proposed and requested added cost of labor be included. Status: No Action Taken. Steve Chmura to forward letter to Larkin Iron reiterating Ken Larkin's conversation with the MBC (11- 28 -00), whereby he proposed to accept payment for only the cost of material ($8790.50) without any mark up to JTC. Electrical — Per Steve Chmura, electrical contract work is incomplete. Keyes Associates Manpower — Bob Vogel advised the MBC on 1 -9 -01 that he would continue to be the "Point Person" representing Keyes Associates for the QMS Project. Mr. Vogel did not attend tonight's MBC Meeting as expected. Mr. Vogel was asked to provide various updates to the MBC at tonight's meeting including financial analysis of Keyes' payments to subcontractors as well as other project - related issues. This information was not provided. Operating and Maintenance Manuals — Walter Parker commented that O & M documentation, provided by JTC to date, is incomplete. Steve Chmura asked Walter Parker to review Project Coordinator files for O &M Manuals believed to be missing. Jim Liddick suggested that if it becomes necessary, Walter Parker could contact the appropriate Manufacturer Rep. directly to obtain any necessary materials not provided. Status of O &M's ry 1- 23 -01: Mechanical: O &M Manuals — School Dept. Received. As Built Drawings (including controls) — School Dept. Received. • Balancing Reports - Reports are Incomplete (as of 1- 23 -01). Electrical: O &M Manuals — School Dept. Received. As Built Drawings — Not Received. Plumbing: O &M Manuals — School Dept. Received. As Built Drawings - Not Received. Fire Protection: O &M Manuals - School Dept. Received. As Built Drawings — School Dept. Received. Architectural: O &M Manuals - Not Received. As Built Drawings — JTC has in possession, but has not turned over to School Dept. Project Close -Out — JTC previously indicated to the MBC that outstanding contract work at QMS would be completed within two weeks. MBC expressed disgust with the lack of effort put forth by JTC to complete contract work as promised. JTC provided no explanation to the Committee for work not performed. Decision was made to deny Application for Payment #24 and direct Keyes Associates to generate a deduct Change Order in the amount of $165,606.00 (with specific amounts identified for each trade effected) to close out the QMS Project. Egress Plan —Steve Chmura reported that a "Stamped" Egress Plan was hand delivered by Keyes to Nick Riccio, Building Inspector. Handrail on one side at Cafeteria — Walter Parker agreed to coordinate installation of handrail required for final occupancy permit. Affidavits: Architectural Affidavit - Keyes Associates has provided. Mechanical Affidavit — TCI has not provided due to Keyes non - payment issues. Electrical Affidavit - TCI has not provided due to Keyes non - payment issues. Plumbing Affidavit - TCI has not provided due to Keyes non - payment issues. Structural Affidavit - Sarkis Zeronian has not provided due to Keyes non - payment issues. Affidavits from sub - consultants are owned per contract and are required by Building Inspector prior to Final Occupancy Permit. Rich Feeley to contact TCI and Zeronian Assoc. to follow up. Unit Ventilators — Walter Parker advised the MBC that his school staff plumber (Dan Avery) is scheduled next week to replace inoperable hot water valve on the unit ventilator located in the Cafeteria. Johnson Controls has provided material. Montle Plumbing is responsible for installation per contract, but has refused to perform installation to date. Acid Waste Neutralizing Tank — Issue re: neutralization tank located in Science Rm. 130 was improperly installed by Montle Plumbing. MBC and School Dept. expressed dissatisfaction in Montle Plumbing's lack of response to correct the hazardous situation in a timely fashion. Classroom had to be closed and programming suspended for one week due to severe odors from sink. Plumbing is now corrected. KEYES ASSOCIATES Manpower — Steve Chmura reported that Keyes Associates is now operating with a skeleton crew. Permanent staff is reduced to about eight to ten employees. Senior Partners remaining in the main office in Waltham include Walter Keyes and Dave Casali. Keyes' Non - Payment to Sub - consultants — Per Steve Chmura, the financial gain from the sale of Keyes' Connecticut Office last Fall was to be used to offset outstanding fees owed to Keyes' sub - consultants, i.e. TCI, Wallace Floyd, etc. Bankruptcy Status — Pending. Keyes Associates is investigating buy -out options with Gale Associates. Mr. Mangiaratti agreed with an MBC decision to suspend payments to Keyes Associates. Contract: Town of Mansfield/Keyes Associates - MBC met with Attorney Robert Mangiaratti to discuss Town's legal recourse and action to break the existing contract with Keyes Associates relating to the Mansfield School Projects. Keyes' scope of work included architectural services at Robinson Elementary and Qualters Middle School. Keyes hired Wallace Floyd Design Group as a sub - consultant to handle construction administration for Mansfield High School Summary: Mr. Mangiaratti to provide MBC response to the following: • Whether or not the Town of Mansfield can make direct payments to Wallace Floyd for contract work not previously billed to the Town. • How to terminate existing contract with Keyes Associates due to non - performance. • Hiring a Successor — Mr. Mangiaratti to determine how to hire successor to Keyes following State Public Bid Law Requirements. • School Building Assistance Bureau — Bob Mangiaratti to meet with current Administrator at SBAB to review situation and confirm reimbursement status. Question was raised whether Town can use another Architect for the Track/Field Project. Mr. Mangiaratti to verify. • Ability to recover payments to Keyes appropriated for Sub - consultants (i.e. WFDG, TCI, etc.), but not received by Sub - consultants. MBC to provide the following information to Town Counsel: • Timeline of Keyes non - performance and related documentation. • Amount of remaining funds owed to Keyes. • Amount of remaining funds owed to Contractor (Approximately $12,000 for QMS and $2,500 for MHS). • Copies of JTC Locker room change orders. • Copies of Keyes Invoices (QMS and MHS) • Contact List, including Keyes staff, Keyes' Sub - consultants, SBAB Rep., Contractor, etc. Window Conflict - MBC opened discussion about pursuing claim against Keyes Associates Errors and Omissions insurance. Bob Mangiaratti to consult his associate, Sue Jacobs, who handles bankruptcy issues as to the appropriate timing to file claim. Bob Mangiaratti suggested MBC generate a letter including all valid claims against Keyes, i.e. window conflict issue. MANSFIELD HIGH SCHOOL Track/Field Project — Walter Parker advised the MBC that School Business Manager is working with SBAB to obtain "written" approval to hire an Architect (other than Keyes Associates) to oversee MHS Track/Fields Project. Bleachers — MBC received cost proposal from WFDG to motorize new gym bleachers as requested by School Dept. Cost to add full power to bleachers, is $24,770.00, cost for portable power tractor and tug frames is $7,400.00 and portable operator and tug frames is $3,300.00. All cost estimates are delivered and installed. Due to high cost to install power to bleachers, the proposal was not approved by MBC. Walter Parker plans to pursue funding with School Superintendent. OTHER Jordan Jackson Elementary Roof Litigation — MBC Chairman deposition rescheduled to February 2, 2001. Meeting scheduled with Mansfield Board of Selectman on January 31, 2001 is postponed due to conflict with Max Volerra's schedule. INVOICE Webber Electric Service Inc. — QMS MOTION to recommend payment to Webber Electric Service in the amount of $714.25. JL/KG: Passes 3 -0. CSS Architects — FDMW Facilities MOTION to recommend payment to CSS Architects (Invoice No. 972 -06) for services related to Master Plan Concept Design in the amount of $2,750.00. (Paid to date amount is $22,254.65. Total contract not to exceed $25,000.00.) JLlKG: Passes 3 -0. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cl rk Date ,7-.- 0 - z,