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TOWN OF MANSFIELD
20 Municipal Building Committee
f! I `�" ' �` Meeting Minutes of January 30, 2001
Megil�tKB:I'1C�B11tj j"hard Feeley, Chairman, David Young, Clerk, Kenneth Gay,
and Eleanor McCarter, Secretary
James Liddick - Excused Absence
William Moore — Excused Absence
Associate Members: Michael Ahern, DPW, Mark Cook, DPW, Robert Button, MEMA, and
Edward Sliney, Fire Dept.
Attendees: John Savasta, David Woodbury, Michael Cronin, CSS Architects
John D'Agostino, Town Manager
Meeting Commenced at 7:35 PM.
FDMW FACILITIES - FEASIBILITY STUDY
Concept Design Review - MBC met with CSS Architects to finalize square footage requirements
for each department. John Savasta commented that the cost of site development would be
substantial. Mr. Savasta questioned how cost would be split among each department. Issue
pending further discussion.
DPW- Existing building 32,421 square feet:
• Existing Garage - DPW suggested width of garage be increased from 90 to 108 feet in length
to enable trucks to turn around inside. After further discussion the Committee agreed to
increase width of garage to 100 feet and keep the garage length the same.
• Building Layout -Mark Cook suggested that the mezzanine area be relocated to the right side
of building. Discussion was to concentrate current focus on finalizing accurate square
footage for each department. Specfic building layout concerns would be addressed in the
future during the design phase.
• Garage Bay Doors - Mark Cook and Michael Ahern re- evaluated use of a multi -door system
and advised the Committee they are now in favor of using a two -bay door system as
recommended by CSS Architects. Mark Cook requested a garage door be added from the
exterior of building into the storage area.
• Storage Tanks - Per John Savasta, the current location of above ground storage tanks on site
is acceptable. Further investigation is needed to ensure tanks are at the proper elevation.
Mike Ahern suggested drainage near storage tanks also be reviewed.
• Demolition Cost - Demolition of the existing DPW highway garage is not included in current
cost breakdown of new facility. Committee asked for an allowance to be added.
FIRE DEPARTMENT - Existing station 23,644 square feet:
• Space Needs - Rich Feeley asked Town Manager whether he has reviewed Fire Department
space needs with the Fire Chief as previously discussed. Mr. D'Agostino responded he has
not.
• Preservation Partnership Study - CSS needs to review. Previous study performed by Max
Farro recommends construction of a future fire station based on 8,000 square feet station plus
one additional bay.
• Building Design Options - CSS presented three building options for discussion: MBC agreed
to move forward with general design concept as shown on plan 5C (21,300 square foot
building including 5,000 square feet for MEMA). CSS needs to modify plan (5C) to include
smaller office space shown in Sketch 6C, keeping the larger apparatus bay shown in 5C.
• Location - MBC agreed the site identified to locate future Fire Department building is correct
as shown.
WATER DEPT.
Location - CSS marked a footprint on plans indicating site of future Water Department
building. Members agreed location of Water Dept. is correct as shown.
MEMA:
• General Comment - Bob Button commented that an antenna and generator need to be
included at the site. CSS asked to carry an allowance.
• Training Meeting Room —Need to add exterior door.
MANSIULD HIGH SCHOOL
Punch List /Additions — Punch List for the "West and South Additions" was generated by WFDG.
Ms. Brown and Phil Ricci (JTC) reviewed status items earlier this week. Per Ms. Brown, a
minimal amount of work remains incomplete at this time. Ms. Brown advised that punch list
work needs to be verified and signed off by subcontractors prior to re- inspection. To date JTC
has not returned a signed off Punch List to WFDG.
Punch List/Existing Building -Rich Feeley noted the Punch List of the "existing building', was
generated by Paul Letendre, Project Coordinator. Rich Feeley asked WFDG to review this list
for accuracy and assign a cost value to all incomplete items. Committee agreed a minimum value
of $100.00 should be assigned to each outstanding item. WFDG needs to give Punch List to JTC
to return to subcontractors.
Specials Handicap Toilet Partition — The specialty toilet partition, needed to accommodate
handicap accessibility, was installed this week by Phil Ricci (JTC). Ms. Brown commented that
the custom -made unit works well.
Locker Room Update - Per Sue Michael Brown, JTC is having difficulty getting manpower on
site to complete installation of flooring. In addition, WFDG has not received Change Order
Proposals to install doorframes, fan in Girls room, as well as electrical work in the locker room
area.
Keyes Non Payment issues — MBC is waiting for legal response from Bob Mangiaratti.
JTC/Change Order #19 — MBC waiting for JTC to authorize paperwork. Michael Callahan is
refusing to sign C.O. #19 due to a dispute over the credit amount due for installation of seismic
clips.
Auditorium – Work is incomplete. Remaining auditorium seating was not installed on Jan. 25,
2001 as previously indicated by Phil Ricci, JTC.
Close Out Documentation – MBC asked Sue Michael Brown to issue letters of transmittal to JTC
requesting high school as -built drawings, operation and maintenance manuals and warranties.
Seven -Day Notice – MBC asked Sue Michael Brown to issue seven -day notice to JTC to
complete work at Mansfield High School (excluding locker room modifications).
Change Order Proposals – Review Approval
COP #221B Ref. Replace surface mounted drinking fountains in corridors and recessed
drinking fountains in gym - $18,965.00.
Status: Approved as recommended by WFDG.
COP #225 Ref. Credit for two lavatories included in base contract – ($1,229.00).
Status: Approved as recommended by WFDG.
COP #267A Ref. Revisions to exterior handicap ramps. Amount reduced from $13,883.00 to
$11,570.00.
Status: Approved as Recommended by WFDG.
COP #269 Ref. Insulate hot & cold water lines at new laundry sink Rm.127- $455.00.
Status: Approved at recommended by WFDG.
COP #270 Ref. Additional General Conditions 12 -28 -00 to 1 -3 -01 $6,840.00.
Status: No action taken.
COP #271 Ref. Additional General Conditions 1 -4 -01 to 1 -10 -01 $6,840.00.
Status: No action taken.
COP #272 Ref. Additional General Conditions 1 -11 -01 to 1 -17 -01 $6,840.00.
Status: No action taken.
Locker Room Bid Documents – Wallace Floyd submitted cost proposal in the amount of $30K
based on the conceptual design provided June 30, 2000. David Young asked that WFDG further
define scope of work included in cost proposal. MBC asked Sue Michael Brown to prepare a
schedule necessary to award bid by June 1, 2001,
INVOICES
Letendre Company - MHS
MOTION to recommend payment to Paul Letendre, Project Coordinator in the amount of
$715.00 for services provided weeks ending January 20, 2001 and January 27, 2001.
KG/DY: Passes 3 -0.
Meeting adjourned at 10:00 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, Clerk
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