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Home My WebLink AboutMBC Minutes 2/6/2001` TOWN OF MANSFIELD l 9 Municipal Building Committee Meeting Minutes of February 6, 2001 C p,,, Mpn�b0CIr(e�ent: Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, William Moore, James Liddick and Eleanor McCarter, Secretary Attendees: Robert Mangiaratti, Volterra, Goldberg, Mangiaratti and Jacobs Steve Chmura, Keyes Associates Michael Callahan, Ron Furr, J.T. Callahan Meeting Commenced at 7:30 PM. KEYES ASSOCIATES Contract Termination - Town of Mansfield has an existing contract with Keyes Associates for Architectural Services associated with Robinson Elementary, Qualters Middle School and Mansfield High School. Due to Keyes' impending bankruptcy, Bob Mangiaratti, met with the MBC to discuss legal options to release Keyes Associates from further involvement with the Mansfield School Projects. • Wallace Floyd can not assume responsibilities of the Keyes contract due to the Designer Selection procedure for public bid work. • Mr. Mangiaratti advised the MBC of a clause within the existing contract that allows Keyes to assign certain rights to WFDG under the service contract provided all parties agree (i.e. Town of Mansfield, Keyes and Wallace Floyd). • MBC expressed unanimous support to have WFDG assigned to assume the role of primary architect due to their current involvement with the MHS Project. • Bob Mangiaratti to prepare draft of a Assignment of Service Agreement and forward to Wallace Floyd for review. • Suggestion then made to amend the contract to include scope for remaining work on both schools. Mr. Mangiaratti recommended the MBC use a flat fee arrangement. • Town Counsel will contact SBAB to ensure proper procedures are being followed so that reimbursement eligibility is maintained. Mr. Mangiaratti left at 7:55 PM. QUALTERS MIDDLE SCHOOL Michael Callahan, J.T. Callahan & Sons Exterior Architectural Punch List — Assigned monetary value of $9,650.00. Committee reviewed and verified status of each item with Michael Callahan. • Concrete Work - As reflected in the Punch List dated 12 -1 -2000, JTC agreed to address all sidewalk and paving issues in the Spring, 2001, as well as patch deteriorated concrete step near the generator. MBC asked Michael Callahan to forward written confirmation to the MBC stating that work shall be repaired under warranty. • Paving - JTC to submit a credit Change Order in the amount of $16,000.00 for paving and striping at Quarters Middle School. This same work is to be simultaneously added to the MIJS contract by Change Order through Wallace Floyd. Affidavits - Still waiting for Keyes to provide affidavits for MEP's. Steve Chmura to contact TCI to determine status. Chairman to contact Sarkis Zeronian to confirm status of the structural affidavit. Architectural Close -out Documents — Assigned monetary value of $107,550.00. Steve Chmura stated that all documents have been provided as required per contract. JTC transmitted documents to Walter Parker, School Building and Grounds Director. • Roof Warranty - Chairman questioned verification of roof warranty. Steve Chmura confirmed that the new installed roof has a "Specified" warranty vs. "implied" warranty. Electrical — Assigned value of $6,000. Per Steve Chmura, remaining electrical work is now complete. Still waiting for As -Built Drawings. Decision was to withhold $2,000 until As -Built Drawings are turned in. • Mechanical - Work is incomplete. Assigned monetary value is $17,500. Unit ventilators need to be started and tested Spring, 2001. As -Built Drawings have not been received. (Red marked -up plans) Ouguy the - Work is incomplete. Assigned monetary value is $1,200. Per Michael Callahan, RLM Flooring plans to do quarry tile work during February school vacation (2- 19-01 to 2- 23 -01). Chairman asked Michael Callahan to notify MBC Office of actual dates/times to allow coordination of any kitchen use planned and /or kitchen clean -out. Lintel Dispute —MBC previously approved $8,791.00 for increased size of materials. Cost in dispute. Current Change Order Proposal amount is $11,845.00. Rich Feeley to contact Ken Larkin, Larkin Iron to discuss outstanding balance and settlement amount. Project Close -out - Discussion was to have Keyes provide a Close -out Punch List and issue unilateral Change Order to JTC for incomplete items for a total amount of $18,050.00. JTC final Requisition for Payment would be $110,857.00. Amount remaining owed to JTC equals $165,606.83. JTC /Change Orders - RE: C.O. #21 and C.O. #22 paperwork needs to be resubmitted to MBC for approval. Direct Payment Claims - RLM Flooring and Commercial Painting. JTC needs to forward response. Acid Neutralization Tanks — Per Walter Parker, tanks appear to be corrected properly. MANSFIELD HIGH SCHOOL Drinking Fountains — Sue Michael Brown reported that the existing chillers are not efficient enough to cool drinking fountains properly. Discussion was that funds were not available to correct existing conditions in gymnasium. Walter Parker to verify existing condition of remaining fountains. JTC Delay Claim — Michael Callahan stated opinion that JTC is still entitled to compensation for delays caused at MHS. MBC members disagreed and reiterated that JTC has yet to provide an approved schedule as required per contract on which to base any delay. Chairman noted that the Project Coordinator reported at a previous MBC meeting that JTC work crews did not demobilize at any time during the MHS Project. MBC agreed to reopen discussion regarding this issue, pending receipt of written documentation from JTC supporting their position. Technologv —Line Lynch presented plans to reorganize technology at Qualters Middle School and Mansfield High School based upon recent donated computer equipment. Plan includes replacing one lab at QMS (28 computer stations) and one lab at MHS (20 computer stations). Mr. Lynch requested approximately $40,000 be released from School Project account to offset reorganization of technology. Jim Liddick was optimistic about releasing funds, however needs to further review status of the budget. MBC anticipates response available to this request by next week. Locker Room Modifications • Project Management - School Dept. suggested hiring a masonry contractor (DCPO Certified) to handle the locker room modifications. MBC stressed that an Architect would be essential to furnish plans, assist with mechanical and /or technical support and answer questions etc. • Bidding - MBC expressed concern with the School Dept. in coordinating changes with Wallace Floyd. Bidding needs to be done now if space is to be usable by Fall, 2001. Line Lynch plans return next week (2- 13 -01) with proposal to review. MHS FIELDS/TRACK PROJECT - Lincoln Lynch provided a general project update. David Young was excused from discussion to avoid any conflicts as he is employed by CDM. Architect Services: • SBAB has not yet awarded final approval of going outside Keyes Associates as Architect of Record. • School Department has received engineering proposals from CDM and Rizzo Associates to date. • Line to present executive summary at a future MBC meeting to summarizing each proposal. Project Budget — MBC is waiting for School Dept. to present a line by line budget as previously requested. Budget was not available at this time. Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk '^ Date — d