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Home My WebLink AboutMBC Minutes 2/13/2001n 1 rn� (',,�K t gi 1�{ �E�rtrfEp TOWN OF MANSFIELD Municipal Building Committee �, (� (i 1 f:29 Meeting Minutes of February 13, 2001 Meli 66i' P,re;,elrW'T chard Feeley, Chairman, David Young, Clerk, Kenneth Gay James Liddick, William Moore and Eleanor McCarter, Secretary Attendees: Sue Michael Brown, Wallace Floyd Design Group Paul Letendre, Project Coordinator Lincoln Lynch, School Business Manager Walter Parker, School Business and Grounds Meeting commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Drinking Fountains at Gy —Sue Michael Brown reported conversation with Phil Ricci, (JTC) noting the existing chillers in three drinking fountains located in the gym do not work properly. Chillers need to be removed by JTC to accommodate lower height of new handicap fountains being installed. Per JTC re- piping chillers would be an additional cost to the Town. MBC asked Walter Parker to verify working condition of chillers. If the existing chillers are found to be in working order, MBC will ask JTC to submit a change order proposal to re -pipe fountains. If chillers are not working properly at this time, Committee members do not support additional cost to re -pipe units. Gym Lockers — Sue Michael Brown expressed concern regarding Walter Parker redirecting Contractor about installation of gym lockers. Ms. Brown reiterated any changes in scope of work need to be coordinated through WFDG. MBC asked Walter Parker to copy MBC locker room plans, mark School Dept. changes, and forward marked upset of plans to )AFDG. WFDG will coordinate necessary work with JTC. Change Order Proposals — Review /Approval COP #22113 Ref. Installation of Handicap accessible drinking fountains in corridors and gym - $18,965.00. Installation is necessary to meet ADA requirements. This proposal supercedes previously submitted unit priced proposals COP #221 and COP #221 A. Status: Approved as recommended by WFDG. JL/WM: Passes 4 -0. COP #273 Ref. Miscellaneous electrical work performed based on T &M - $2,754.00. Status: Approved as recommended by WFDG. COP #274 Ref. Labor & Material to install specialty toilet partition - $898.00. Amount reduced to $631.00. Status: Approved as recommended by WFDG. COP #275 Ref. Additional General Conditions 1 -18 -01 - 1- 24 -01. Status: No action taken. COP #276 Ref. Locker room door revisions - $9,065.00.Revised doors installation to avoid cost to expand width of corridor. Status: Approved as recommended by WFDG. Seven -Day Notice — David Young questioned Sue Michael Brown as to the status of a previous request made by the MBC to issue seven -day notice to J.T. Callahan. Sue Michael Brown responded that notice has not been issued. Ms. Brown responded that she plans to meet with JTC to discuss outstanding issues prior to issuing the notice to them. Operation & Maintenance Manuals — Contractor has not provided O & M Manuals to date. David Young suggested that WFDG forward notice to JTC noting they are required to provide close out documents and O & M Manuals per contract. Locker Room Modifications - • Bid Documents: MBC previously asked WFDG to prepare new set of bid documents. Sue Michael Brown commented that WFDG was unaware of some recent changes planned by School Dept. Estimated timeframe for WFDG to complete documents is one month. Comment was made that work should start in March to enable Town to award contract by May, 2001. School Dept. to review draft design. Scope of Work: Line Lynch expressed frustration with high cost anticipated for bid documents. Sue Michael Brown noted that if the scope can be reduced by the School Dept., the cost of architect fees could be lower. Walter Parker needs to mark up a copy of the existing drawings identifying what work School Dept. plans to do in- house. Ken Gay questioned whether the limited manpower in -house would be sufficient to perform the substantial amount of work required. David Young commented that Masonry Contractor must be bid due to cited sub - bidder requirements. • SBAB: - MBC asked that Line Lynch obtain written confirmation from SBAB regarding approval to hire an alternative architectural firm (other then Keyes Assoc.) to oversee the MHS Track and Fields Project. No written response received to date. MRS TRACK & FIELDS PROJECT • Budget — Lincoln Lynch provided further breakdown of Locker room renovations. • Architectural Services — Line Lynch proposed hiring a masonry subcontractor (DCPO Certified) as the General Contractor to oversee limited trades needed for the project. MBC strongly opposed this suggestion due to critical coordination issues involving verification of drawings, response to RFPs, etc. OTHER Technology Proposal — Request made by Line Lynch for release of funds to support expanded technology programs at QMS and MHS. Total request for both schools $43,675.00. Jim Liddick needs to review budget prior to authorizing total amount of request. The Committee supported releasing partial funds requested for QMS in the amount of $19,875.00. MOTION to appropriate $19,875.00 to fund industrial technology program at QMS. JUDY: Passes 4 -0. Request for approval of funds was later withdrawn and tabled by Line Lynch and Bill Maher, (QMS Principle) until further notice. QUALTERS MIDDLE SCHOOL Close -out Documentation: • Paving: Keyes to issue deduct change order in the amount of $16,000. Copy to go to Sue Michael Brown (WFDG) to issue add change order to MHS Contract for same amount (includes paving and stripping). • HVAC: Incomplete - Unit Ventilators need to be started and tested. Punch List value is $17,500.00. Balancing Report also needs to be furnished by mechanical subcontractor. • Tile: Incomplete - Punch List value $1200.00. Work scheduled to be done February vacation. • Electrical: Incomplete - As- Builts not yet received. Punch List value is $2,000.00. JTC /Change Order #21- COP #314 Ref. Cost of extra materials needed due to increased size. Larkin Iron rejects cost amount proposed by JTC for this work. Keyes to forward letter to Larkin Iron stating that based upon his recent meeting with the MBC, Mr. Larkin offered to accept a fee for material only. Status: Pending. JTC /Application for Payment 925 — Review /Approval. Discussion opened that the amount of requisition does not include remaining $18,500 credit for exterior work ($16,000 of which, is to be deleted for paving and stripping). $54,789.62 currently remains owed to JTC per contract. MBC to send letter to Keyes Assoc. to decrease total amount to reflect credits due to Town. David Young stated that repair of the sidewalk in the bus loop also needs to be included. Per agreement with Michael Callahan at the February 6, 2001 MBC Meeting, Mr. Callahan stated that the sidewalk would be repaired by JTC under warranty in Spring, 2001. MOTION to recommend payment #25 to J.T. Callahan & Sons for work performed at QMS through February 6, 2001 in the amount of $110,857.00. Keyes to adjust total amount to reflect credits due to Town. JL/WM: Passes 5 -0. Handicap Handrail on one side at Cafeteria — Walter Parker previously agreed to handle. MBC needs to determine status of installation, as this is needed for Final Occupancy Permit. Affidavits: Architectural Affidavit: Received - Keyes provided documentation August, 2000. MEp: Not received - MBC Chairman to contact TCI and follow up. Structural: Not received - MBC Chairman to contact Sarkis Zeronian. Operation & Maintenance Manuals As Built Drawings Electrical: Received Not received Plumbing: Received Received Mechanical: Received Not received (including controls) Fire Protection: Received Received Architectural: Not received Received Mechanical Balancing reports - Not complete. INVOICES Letendre Company - MHS MOTION to recommend payment to Paul Letendre, Project Coordinator for services provided weeks ending February 3, 2001 and February 10, 2001 in the amount of $422.00. JL/BG: Passes 4 -0. Meeting adjourned at 10:15 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date A --6