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Home My WebLink AboutMBC Minutes 4/3/2001ter TOWN OF MANSFIELD 7 i F, j r. [s Municipal Building Committee Meeting Minutes of April 3, 2001 i;f,`;; Membtsrsi•¢sept: Richard Feeley, Chairman, David Young, Clerk, James Liddick, William Moore and Eleanor McCarter, Secretary Ken Gay - Extended Excused Absence Associate Members: Mike Ahern, Special Project Manager Robert Button, MENU Attendees: John Savasta, Mike Cronin, CSS Architects Lincoln Lynch, School Business Manager Walter Parker, School Business and Grounds Director Sean Reardon, Rizzo Associates Meeting commenced at 7:40 PM MRS TRACK AND FIELDS PROJECT Engineering Services - Line Lynch introduced Sean Reardon, Site /Civil Engineering Project Manager representing Rizzo Associates, One Grant St. Framingham, MA 01701. Rizzo Associates was selected by the School Department (March, 2001) to provide engineering services relating to the MRS Track/Fields Project based on their proposal price and experience with synthetic fields. Bid Process - Line Lynch stated that the Track and Fields Project meets the criteria of a public work project (over $100K) and would be bid under the guidelines of M.G.L. Chapter 30 — 39M. Per Mr. Lynch, the School Dept. also plans to use the Designer Selection Process to obtain Architectural services. Mr. Reardon stated that once bids are submitted, he would evaluate and select the most qualified bidder. MBC Chairman pointed out that the Track/Fields Project is a public bid project therefore Ioivest priced qualified bidder" must be selected. Bid Documents - Rizzo Associates is currently developing Track and Fields plans and specifications. Bid Schedule - Mr. Reardon stated plans to advertise Request for Proposals in early May, 2001. Mr. Reardon advised that two separate bid processes will be utilized (one for MHS Track and one for Various Fields). Rizzo Associaties has been issued Notice to proceed from School Dept. Budget/Construction Schedule — Chairman questioned Line Lynch re: status of a completed Line -by -Line Budget and Construction Schedule for the Track/Fields Project, as previously requested (during an MBC Meeting held February 20, 2001). Line Lynch stated that he was working with Rizzo Associates to prepare this information. Rich Feeley asked that a copy be forwarded to the MBC Office as soon as possible. In House Services - Mike Ahern stated that he has arranged for DPW to perform a lot of the site work necessary for the Track/Fields Project to provide some cost savings. MBC noted that complete Certified Payroll Forms need to be kept on file for any construction services provided ( in -house as well as outside contractors. To reflect an accurate budget, the School Dept. should incorporate cost of in -house labor used at the Track/Fields Project in the overall project budget. Site Work - MBC advised Mr. Reardon to provide necessary site work information to Mike Ahern and coordinate schedule of work to be performed in -house to avoid conflicts with work to be performed by outside vendors. Test Pits — Mike Ahern stated that approximately 10 -12 soil test pits were performed. Mr. Ahern noted that the material found is glacial till and some gravel. Per Mike Ahern no peat was found on site. Synthetic Field In -fill - Mr. Reardon commented there are various types of in -fill available for synthetic fields. Rizzo recommends using an all rubber in -fill. To protect the warranty all vendors must supervise installation and approve in -fill. Mr. Reardon noted that the "Shot Put" event could not be held on the artificial field surface without causing damage to the field. David Young asked Mr. Reardon to confirm that the synthetic field surface is flame retardant. MHS Track — School Department stated their intention to keep the track in its existing location. Plan is to increase the number of track lanes from six to eight lanes and modify the pitch to lean toward to inside of the track. Rizzo to incorporate alternates in bid documents for different colored rubber track surfaces. Existing pavement will be reclaimed. Fencing - Plans to include installation of 4 -foot chain link fence (black) around track area. Scoreboard - Discussion was to include conduit for future installation of a scoreboard. Due to unavailable funding, scoreboard was not included in current plan. Goal posts —Due to unavailable funding, goal posts are not included in current plan. Line Lynch to investigate alternative funding options. Field Drainage — David Young questioned School Dept. plans to address drainage. Mr. Young recommended under - drains be installed to take away rain. Discussion was that Conservation Dept. would need to verify final drainage requirements. Field Markings - Rizzo presented option to have field lines sewn into synthetic surface. School logos can also be painted in the center if desired. At this time the School Dept. plans to have white football game lines sewn into synthetic surface material with yellow soccer game lines to be painted on later. QUALTERS MIDDLE SCHOOL Handrail installation at Cafeteria — Walter Parker reported that the second handrail at cafeteria ramp required to meet ADA requirements is installed. Operation and Maintenance Manuals - Elevator passed recent state inspection however, School Dept. is still waiting for O &M Manuals from Thyssen Elevator. MANSFIELD HIGH SCHOOL Locker Room — Sue Michael Brown noted that a walkthrough was done of the locker room area with TCI, Walter Parker and Sue Michael Brown. Per School Dept. request, existing girls room is to be changed into team room areas with no walls. JTC Manpower — Per Walter Parker, no workers were on site this week. Drinking Fountains — Installation of new drinking fountains unacceptable. WFDG to issue notice rejecting work. Tile - Per Walter Parker, the contractor was on site to correct tile. Mr. Parker assisted with details of work needing to be done. FDMW FEASIBILITY STUDY CSS Architects - John Savasta and Mike Cronin presented review of final study. MBC Members discussed various items and changes to be incorporated in the final report; • Need to add MBC Member "William Moore" to Project Team list. • Project Cost -Add notation that cost of project is based upon ....(include date). • Site Demolition — Report does not reference demo of existing DPW building. • Generator — Generator was omitted from electrical needs. • Drainage — Per John Savasta, plan incorporates a lot of drainage needs. • Lighting - Lighting was omitted from electrical costs. • Cupolas located on proposed fire station roof will be functional not fashionable. Cupolas will house carbon monoxide evacuation system. • Fuel Storage/Dispense — Discussion opened regarding access to fuel storage and dispensing area as shown on plan. MBC raised concern about sufficient vehicle and parking clearance. Mike Ahern to follow up with DPW Department users re: best location of fuel tanks. Fuel is currently done in -house for approx. $100K -150K. • Telecommunications Tower —David Young commented that a telecommunications tower was not included in plan as discussed. Rt. 106 Site would require same size as existing tower (150 FT.). Note to be incorporated in study that cost of project does not include communications tower. • Feasibility Study does include cost of computer networking. • Hose Tower - Hose tower was included in space needs analysis and per Fire Chief should be included in final study. • Storm Water Storage conceptual area is shown on site. This will need to be sized appropriately during design. • Gas Pump location — Discussion was to locate gas pumps in a central area behind Fire/MEMA building. • DPW area needs to be secured by fencing. • Rich Feeley express concern regarding the low amount carried as contingency. John Savasta responded that cost figures are accurate at this time. • Study to include disclaimer that if buildings are built separately versus whole project, cost will be higher. • Final Report Changes - MBC Members to review final Feasibility Study draft and submit written changes to the MBC Office. MBC Secretary will send all final changes to be included in the printed report to CSS. Public Forum Presentation — Suggestion was made to have CSS present the final Feasibility Study Report in a public forum sometime in the near future. MBC to ask Town Manager for direction to proceed. OTHER Litigation Issues - Qualters Middle School • Window Conflict— Issue is being followed up by bankruptcy attorney Sue Jacobs (Volterra, Goldberg, Mangiaratti & Jacobs). Sue Jacobs contacted MBC Chairman earlier that day advising of plans to pursue claim on behalf of the Town against all parties involved (i.e. JTC- Contractor, Cheviot - Manufacturer and Keyes Associates - Architect). • Suburban Middlesex Insulation —Mediation scheduled for Friday, April 7, 2001. Meeting adjourned at 10:40 PM. Respectfully submitted Eleanor McCarter, Secretary David Young, Clerk Date