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Home My WebLink AboutMBC Minutes 4/10/2001gg Frf % n ffn f (1 ( t iS"i ui' if ,ACC f3 , Ul °r TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of April 10, 2001 M berS Pf6ser►t. 'Richard Feeley, Chairman, David Young, Clerk, (8:15 PM), James Liddick (7:50 PM) William Moore and Eleanor McCarter, Secretary Kenneth Gay - Extended Excused Absence Attendees: Sue Michael Brown, Wallace Floyd Design Group Walter Parker, School Building and Grounds Meeting commenced at 7:40 PM. MANSFIELD HIGH SCHOOL Seven Day Notice - MBC previously asked that WFDG put together a "complete" monetized Punch List and issue a Seven -day Notice to J.T. Callahan. Seven -day Notice has not been sent due to all punch lists not yet fully monetized by WFDG and /or TCI. Monetized Punch List — Total value of remaining work including retainage is about $225,000.00. Sue Michael Brown provided monetized punch lists of several areas to the MBC for review amounts. Ms. Brown indicated that she would not issue the final Punch List to JTC until the MBC confirms that amounts assigned to each line item are acceptable. Overall Punch List value could exceed the $225,000 value Existing Building — Architectural Punch List was provided by WFDG. Total estimated value is $24,250.00. This amount does not include value of MEP Punch List. Ms. Brown noted that TCI needs to re- inspect work and provide up -to -date monetized punch list to WFDG. JTC is refusing to provide letter to TCI verifying that work is complete. MBC advised Sue Michael Brown not to wait any longer and to move forward and monetize TCI's "original" Punch List for the Seven -day Notice to JTC. • South Addition — Architectural Punch List provided was generated by Project Coordinator and is monetized by WFDG. Total estimated value is $2,000.00. • West Addition —Architectural Punch List provided was generated by Project Coordinator and is monetized by WFDG. Total estimated value is $7,300.00. • Locker Room — Architectural Punch List was provided by WFDG. Total estimated value of architectural items is $11,565.00. The MEP Punch List (provided by TCI) is monetized. Total dollar value of MEP Punch List was not available. Copy of this list to be given to Walter Parker for comment. • Auditorium, Band, Music, Toilet — Architectural Punch List was provided by WFDG. Total estimated value of items included is $3,000.00. • Landscaping — Sue Michael Brown advised the MBC that the Landscape Architect (WFDG) is waiting until Spring to follow up on status of work. Vegetation needs to be re- inspected. MBC asked Sue Michael Brown to monetize original Punch List prepared by Tamar Zimmerman (WFDG) and include in Seven -day Notice package to JTC. The MBC pointed out that the first day of Spring was March 20'x', assuming we were both talking about this year. • Exterior Site/Paving —Punch List is incomplete. Sue Michael Brown asked permission from MBC to utilize services of Town Project Coordinator to review status of site work and generate Exterior Punch List, (includes walks, curb cuts etc.). MBC agreed to this request. Sue Michael Brown to contact Paul Letendre to coordinate site visit. • Kitchen (Crabtree McGrath) —Kitchen Punch List was handled independently through Crabtree McGrath Assoc. Status of Punch List items is unknown. Rich Feeley asked Sue Michael Brown to monetize the original Punch List provided by Crabtree McGrath and include Kitchen Punch List in Seven -day Notice package to JTC. Change Order Proposal - Review /Approval COP #280 Ref. Structural infill of CMU to underside of truss — $1,520.00. Work was performed based on T &M. Walter Parker verified that work is complete. Status: MOTION to approve COP 9280 as recommended by WFDG. JL/WM: Passes 3 -0. Locker Room Update — Sue Michael Brown reported that a walk - through of the locker room was held this week with TCI, School Dept. and Wallace Floyd. Bid Documents are currently on schedule for distribution in late April/Early May. Guardrail at rear Parking Lot —MBC asked Sue Michael Brown to issue directive to JTC to install guardrail per contract, whether or not access to new road is blocked. Issue was raised regarding construction related debris in this area also needing to be removed. Drinking Fountain Installation — David Young reported that the current installation of (3) handicap drinking fountains in the gym is unacceptable. Walter Parker agreed that the masonry around each fountain is loose fitting. Sue Michael Brown to send letter to JTC rejecting work. Paving — MBC asked Sue Michael Brown send letter to JTC asking they follow up and respond regarding previous paving concerns. JTC needs to check and verify grades at rear parking lot are appropriate. MBC previously sent letter to JTC (dated 2- 28 -01) reporting that binder thickness appears insufficient. JTC has not responded as to how this would be corrected. Contractor still needs to provide some site signage. Chairman asked Ms. Brown to also obtain a date from JTC as to when final paving would be scheduled. QUALTERS MIDDLE SCHOOL Change Order #21 — Includes single Change Order Proposal #321 for increased size of lintel materials. Sue Michael Brown generated Change Order Proposal in the amount of $10,300.00 (excludes JTC mark up as previously agreed by Michael Callahan). Ron Furr needs to pick up Change Order #21 from MBC Office to obtain JTC signature. Existing Floor Grout — Previous issue reported that the level of tile grout in kitchen is too low causing potential safety hazard as well as chipping and cracking of some floor tile. RLM Flooring was to correct during February vacation. Sue Michael Brown reported that representatives from RLM attempted to re -grout tile but determined that level of grout meets industry standard. Sue Michael Brown to review grout work and ask JTC to forward a response from Dal Tile, verifying whether level of grout meets specifications. Unit Ventilators - McLaughlin Mechanical scheduled to start and test unit ventilators #13, #14, 15 and #16 during school vacation next week (April 13, 2001 to April 20, 2001). JTC needs to follow up to see that this is done. Note: Buildings and Grounds Director will be on vacation during this time. LOCKER ROOM MODIFICATION PROJECT Project Coordinator Responsibilities — School Building and Grounds Manager expressed interest in fulfilling duties to oversee construction of locker room modification. He proposed to be compensated for a weekly lump sum fee of $300.00. Chairman questioned whether there would be enough funds to authorize the stipend proposed. This would rely on the cost of bids received for this work. MBC asked Mr. Parker to review with School Department. WATER TREATMENT PROJECT Discussion was that the MBC would oversee Project (i.e. periodic updates by Water Dept., review change order approvals, and requisitions). Water Operations Department would work with water consultants day -to -day to oversee actual construction of the facility. FDMW FEASIBILITY STUDY — MBC Office to forward letter to all members requesting final comments to be sent to CSS for inclusion in the Feasibility Study Report. INVOICE Granite Metal Services — (QMS) MOTION to recommend payment to Granite Metal Services in the amount of $1,620.00 for purchase and installation of stainless steel vent hood over dishwasher. JL/DY: Passes 4 -0. Ernie's Portable Welding — (QMS) Invoice presented by School Dept. for purchase and installation of handicap handrail at QMS. Status: Back up is incomplete. Invoice was returned to Walter Parker for further clarification. Letendre Company — (MHS) Suggestion was made to revise current payment agreement to continue Project Coordinator services provided by Paul Letendre on an as- needed basis. Chairman to discuss arrangement with Mr. Letendre. MOTION to recommend payment to Paul Letendre in the amount of $487.50 for services provided March 31, 2001 and April 7, 2001. DY/WM: Passes 4 -0. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date