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Attendees:
TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of May 1, 2001
Richard Feeley, Chairman, David Young, Clerk, James Liddick
(8:15 PM), William Moore and Eleanor McCarter, Secretary
Kenneth Gay, Extended Excused Absence
Sue Michael Brown and Connie Lai, Wallace Floyd Design Group
Walter Parker, School Building and Grounds
Meeting Commenced at 7:45 PM.
MHS LOCKER ROOM RENOVATION PROJECT
General Update -Sue Michael Brown introduced Connie Lai (WFDG Co- worker) to
members of the MBC. Ms. Lai is working to complete the locker room plans with Ms.
Brown.
Structural Engineering - Sue Michael Brown advised MBC that the cost for structural
engineering services was not included in the existing WFDG contract (dated April 9,
2001). Ms. Brown noted that WFDG would be generating structural plans with input
from Davies Engineering. MBC supported additional compensation in the amount of
$1,400.00 be paid to Davies Engineering for structural services as recommended by
WFDG.
Schedule - MBC asked Sue Michael Brown for a status update regarding the bid schedule
for locker room renovation work.
• Advertising - MBC suggested WFDG advertise 2 weeks for subcontractors and 1
additional week for General Contractor. Discussion was to advertise Filed Sub bids
in the Central Register on May 16th and May 23rd, and General Contractor bids on
June 6, 2001 in order to meet a September completion schedule.
• Sue Michael Brown reported that bid plans should be ready to distribute by the
beginning of June.
• Sub Bid Opening - Bid opening is tentatively scheduled for June 6, 2001. Sue
Michael Brown noted at this time both Mechanical and Electrical are expected to be
filed sub bidders (having cost exceed $10,000).
• General Contractor Bid - GC Bid opening is tentatively schedule for June 15, 2001.
• Notice to Proceed - Anticipated date to issue Notice to Proceed is June 25, 2001.
• Contract End Date - Per Sue Michael Brown the estimated date to complete locker
room work is by the middle to the end of August, 2001.
Wall Finish - Sue Michael Brown noted that the existing walls in locker rooms have
glazed CMU and asked Committee members preference of wall finish for new walls.
MBC advised to have walls painted with epoxy paint to lower cost.
Metal Lockers — JTC has not installed the original locker room lockers per contract.
School Department and MBC agreed to include 60 metal football lockers as an add
alternate to the locker room bid. Final color of lockers is to be chosen by owner. Per
School Dept. WFDG should not specify any additional lockers for locker room. MBC
questioned what items (i.e. lockers, 8 doors or floor) could have a long lead -time for
delivery. Walter Parker to check on lead -times from local vendors. Sue Michael Brown
stated that there is to be no rubber base applied on locker bases in all team locker rooms
per plans.
Interior Signag —Walter Parker has reviewed signage plan with Sue Michael Brown as
suggested by MBC. Discussion was to include the missing signage within locker room
project bid.
Grout/Kitchen — School Dept. previously reported that level of tile grout appears too low.
MBC asked Sue Michael Brown to review the installation of ceramic tile grout located in
the kitchen. WFDG opinion is that the level of grout meets standard installation
requirements. MBC asked Sue Michael Brown to obtain written verification from Dal
Tile.
Monetized Punch List — JTC subcontractors have received monetized punch list.
Subcontractors need to sign off on completed work prior to final inspection. Value
exceeds amount remaining in contract.
Seven Day Notice — WFDG to issue notice to JTC to complete all contract and punch list
work by May 31, 2001. MBC asked Sue Michael Brown to check status of J.T.
Callalian's plan to complete all remaining work.
Payine — MBC to issue letter to JTC rejecting recent paving work at rear parking lot and
demand a response regarding installation of insufficient paving binder. Suggestion was
made by Mike Ahern, Special Projects Manager Town of Mansfield, that if JTC does not
provide response, Town should contact an independent contractor to do 8 core samples of
binder course. Committee did not feel doing core samples would be necessary since the
areas that are broken up are obviously thinner than specified per contract. MBC has
physical samples showing binder thickness installed was approximately 1/2 inch to 3/4
inch.
Boys Locker Room — New doors installed. Still waiting for JTC to install automatic
openers.
Site Work — JTC proposing additional cost of $5,000 to move handicap curbs, replace 2
curb cuts, and replace sidewalk due to conflict in details shown. MBC maintains
contractor owns work and does not authorize further compensation of any concrete work.
ADARequirements — Walkthrough held Friday, May 20, 2001. Waiting for final report
from Independent Living Associates and Building Inspector.
Guardrail Installation — Installation of guardrail at rear parking lot is complete. Length of
guardrail installed is insufficient. Guardrail was installed to left of light -pole. Per
drawings, length should be 125 feet, which is located East of existing light -pole.
Suggestion was made to have JTC add two lengths of guardrail to protect light -pole and
protect steep drop -off at asphalt. Full sweeping and installation of pavement tack coat is
required. Per Mike Ahern, DPW will sweep parking lot.
Drinking Fountains — Masonry work around fountains located in gym was rejected. Sue
Michael Brown reported another drinking fountain near Classroom No. 115 is also
unacceptable. WFDG to issue letter to JTC stating that based upon further inspection by
WFDG, a number of corridor fountains are rejected and with an assigned a dollar value
for unacceptable work.
JTC /Change Order #25 - Sue Michael Brown presented JTC Change Order #25 to the
MBC for review and approval. Change Order includes previously approved COP #280
Ref. Infill CMU wall to underside of metal deck in the amount of $1,523.00.
MOTION made to recommend approval of JTC Change Order #25 in the amount
of $1,523.00. DY /JL: 5 -0.
QUALTERS MIDDLE SCHOOL
Occupancy Permit — Rich Feeley reported that Mike Ahern paved the handicap ramp
needed at the gym entrance of QMS to meet handicap requirements. Per previous
conversation with Building Inspector, this was the final requirement necessary to obtain a
Final Occupancy Permit. WFDG to ask JTC to request inspection for Final Occupancy
Permit.
Unit Ventilators — Air Conditioning units are still not working properly. McLaughlin
Mechanical is apparently refusing to perform work needed due to non - payment issues
with JTC. Per Walter Parker's conversation with Dick Carney (TCI), there is no
freezestat for cooling side of both units. Controls are included in specifications.
JTC /Change Order #21— Change Order is not signed by J.T. Callahan.
COP #314R. Additional cost for Lintel material $10,300.00. JTC resubmitted COP to
include mark -up increasing total to $11,824.00. Mark -up was rejected by MBC.
Project Coordinator — Discussion opened that need for Project Coordinator services are
minimal at this time.
MOTION to terminate contract agreement with Paul Letendre of Letendre
Company as current Project Coordinator for Mansfield School Projects. School
Buildings and Grounds Manager agreed to fulfill coordination responsibilities as
needed. JUDY: Passes 4 -0.
INVOICES
Dupont Flooring Systems — WS
Carpet cleaning required in Auditorium, Library and Administration Office due to
construction- related issues.
MOTION to recommend payment to Dupont Flooring in the amount of $800.00 in
exchange for value of overhead cost included in JTC /COP Number 314R (Lintels).
DY/WM: Passes 4 -0.
Signet Electronics - MHS
MBC Secretary verified with the Project Coordinator that a subcontractor accidentally
unplugged a cable while performing electrical /plumbing work related to the school
construction project. The School Department needed to request service to get their
systems back on line.
MOTION to recommend payment to Signet Electronic in the amount of $220.96 for
service call necessary to get systems back or line. Amount to be back charged to
J.T. Callahan & Sons. DY/WM: Passes 4 -0.
Ernie's Portable Weldine — QMS
Invoice previously submitted without back -up on April 10, 2001. Three invoices were
submitted for Handrail No. 1 and No. 2 for a total amount of $900.00. Walter Parker
coordinated all this work.
MOTION to recommend payment to Ernie's Welding in the amount of $900.00 for
labor and installation of handicap handrails at cafeteria ramp required to meet
ADA requirements. DY/WM: Passes 4 -0.
Wallace Floeses n Group - MHS
Invoice submitted reflects 100% complete for outstanding invoices ($19,742.00), 10%
Extended Base Contract /Construction, ($1,500.00), 15% Locker Room Phase I -
Construction, ($1,200.00), and 16.19% Locker Room Phase 11- Design ($3,000.00).
Total Locker Room expenses ($4,200.00) to be charged to MBC Account for Locker
Room Renovation Project.
Wallace Floyd Design Group - MHS
MOTION to recommend payment to Wallace Floyd Design Group in the amount of
$25,442.00 (split $21,242.00 -MHS /$4,200.00- Locker Room Project) for architectural
services provided through March 31, 2001. DY /JL: Passes 4 -0.
Office of the Inspector General - MBC Training
MOTION to recommend payment to Office of the Inspector General in the amount
of $250.00 for a MCPPO Program (Public Contracting Overview)
attended by MBC Secretary March 20 -23, 2001. JUDY: Passes 4 -0.
/ Granite Metal Services - QMS
MOTION to recommend payment to Granite Metal Services in the amount of
$1,620.00 for services needed to provide and install one stainless steel vent hood over
dishwasher. DY/WM: Passes. 4 -0.
MEETING MINUTES - Review /Approval
November 7, 2000 MOTION to approve WM/DY: Passes 2 -0 -2.
December 12, 2000 MOTION to approve DY/WM: Passes 3 -0 -1.
W. Moore abstained.
December 19, 2000 MOTION to approve DY/WM: Passes 5 -0 -0.
December 26, 2000 MOTION to approve DY1WM: Passes 3 -0 -1.
W. Moore abstained.
January 2, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 9, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 16, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 23, 2001 MOTION to approve DY/WM: Passes 2 -0 -2.
W. Moore and D. Young abstained.
January 30, 2001 MOTION to approve DY/WM: Passes 2 -0 -2.
J. Liddick and W. Moore abstained.
February 6, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
February 13, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
February 20, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
J. Liddick and D. Young abstained.
November 14, 2000
MOTION to approve DY/WM: Passes 5 -0 -0.
November 21, 2000
MOTION to approve DY/WM: Passes 5 -0 -0.
November 28, 2000
MOTION to approve DY/WM: Passes 4 -0 -0.
K. Gay abstained.
December 5, 2000
MOTION to approve DY/WM: Passes 3 -0 -1.
J. Liddick abstained.
December 12, 2000 MOTION to approve DY/WM: Passes 3 -0 -1.
W. Moore abstained.
December 19, 2000 MOTION to approve DY/WM: Passes 5 -0 -0.
December 26, 2000 MOTION to approve DY1WM: Passes 3 -0 -1.
W. Moore abstained.
January 2, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 9, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 16, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
January 23, 2001 MOTION to approve DY/WM: Passes 2 -0 -2.
W. Moore and D. Young abstained.
January 30, 2001 MOTION to approve DY/WM: Passes 2 -0 -2.
J. Liddick and W. Moore abstained.
February 6, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
February 13, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
February 20, 2001 MOTION to approve DY/WM: Passes 5 -0 -0.
Februaq 27, 2001 MOTION to approve DY1WM: Passes 3 -0 -1.
J. Liddick abstained.
Meeting adjourned at 10:15 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, Jerk
Date