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Home My WebLink AboutMBC Minutes 5/15/2001Ol jt[It 30 I "f 55 1 il`:1Vlrirb'e5'ieTsent: TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of May 15, 2001 Richard Feeley, Chairman, David Young, Clerk, James Liddick (7:45 PM) William Moore and Eleanor McCarter, Secretary Kenneth Gay - Excused Absence Attendees: Sue Michael Brown, Wallace Floyd Design Group Michael Callahan, Phil Ricci and Paul Ciaramitaro Walter Parker, School Building and Grounds Manager Meeting commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Project Schedule - JTC did not submit a complete project schedule as requested by MBC. Michael Callahan highlighted dates of some upcoming work scheduled: • Sidewalk — Demo of concrete sidewalk is complete. Concrete to be placed Thursday, May 24, 2001. School needs to be sent notice of scheduled sidewalk work, as students will be in school for half this day. Phil Ricci suggested %2 day police detail for Monday, May 24'" and Tuesday, May 25°i. • Binder Pavement - Binder coat to be completed on Wednesday, May 16, 2001. Bituminous will not be done at this time. JTC noted that they need one to install bituminous coat. • Paving/Striping — Two weeks from binder pave date. • Landscaping - Subcontractor to be on site Friday, May 18, 2001. MBC raised discussion re: the following related issues; Lorna — MBC questioned status of loam material. JTC was required to test loam material removed from site. JTC to check submittal. Rake and hydro -seed - It was agreed that areas having substantial growth, would be re- seeded by contractor. JTC agreed to mulch all parking lot islands instead of re- seeding. Grading - Michael Callahan agreed that loam in front of school would be raised to sidewalk level. High pedestrian traffic area outside Building & Ground Office - Phil Ricci suggested area be roped off with caution tape etc. Walter Parker offered and agreed to assume responsibility for watering. Drinking Fountains — Unacceptable masonry located at gym fountains is repaired. Plumber to be on site Wednesday, May 16, 2001 to reinstall fountains. Masonry to be painted on Thursday, May 17, 2001. Fire Boxes - Electrician performed demo of old fire boxes earlier this week. JTC/Change Order #24 Ref. Credit for installation Seismic Clips not required. Structural Engineer (Davies Associates) responded that based on R.S. Means, the value for installation is $150.00 per clip. JTC argued that amount of credit due to owner is too high. Issue pending. Handicap Issues — Chairman reviewed status of items previously noted in a report submitted by Independent Living Associates. • Straight walkway - Curb cuts previously too steep, have been eliminated. Need some way to distinguish between a walkway and handicap ramp. Suggestion was made to install one 6" bollard at top and bottom as a deterrent to handicap use. • Handicap spaces - JTC needs to address striping parking spaces. Area outside loading dock, JTC needs to create van size parking spaces on gym side of school. Sue Michael Brown to issue revised sketch. • Boys Locker room — Handicap shower stalls are complete. • Water controls are currently on back wall of handicap shower stall. Report suggests that controls should be located on opposite wall. • Existing control valves extend more than 4 ". JTC noted that one is newly installed. • Cafeteria door at Main Entrance — Walter Parker to follow up. • Science Lab —Need to have one handicap accessible counter. Grout— Issue re: low grout level reported in kitchen area. Waiting for letter from Dal Tile in response to whether level of grout meets specifications. Paul Ciaramitaro to follow up. Paint Mediator — MBC agreed to pay one half cost of paint dispute mediation fees for the amount of $1,000. JTC to forward copy of invoice to MBC. Science Room Cabinets - Tall wood cabinets located in new science rooms do not close properly. Currently units have adjustable shelving. JTC suggested installation of fixed shelf to create support. Walter Parker to review. Sleeve Penetrations — Per specification, subcontractor owns sleeves for all penetrations. MBC expressed to JTC that if work is not complete by May 25, 2001, then Town would deduct for this amount. Seven Day Notice — JTC has not responded to the recent issuance of 7 -day Notice to Complete Mansfield School Projects. Manpower —It was noted that Project Scheduler, Ron Furr, is no longer working for JTC. Missing Exterior Signage — One or two handicap signs need to be installed at handicap entrance. Paul Ciaramitaro to contact sign contractor. Operation & Maintenance Manuals — WFDG sent original documents to JTC. Documents need be returned to Sue Michael Brown a.s.a.p. As Built Drawings - Incomplete at this time. QUALTERS MIDDLE SCHOOL Final Occupancy Permit — JTC meeting with Building Inspector, Nick Riccio, on Friday, May 18, 2001. Unit Ventilators — Walter Parker reported that three out of four are running. ADM1N not working; 2 components burned out. Parts are supposed to be in this week. TCI was on site to review operation of remaining three UV's. Walter Parker suggested that there may be a problem with sequencing. Unit does not seem to keep area cool enough in Administration. Shuts off early. Guidance Office and Nurse's area working fine. Michael Callahan to call McLaughlin on Wednesday, May 16, 2001. JTC /Change Order #21 COP321R Ref. Additional cost for increased size of Lintel material - $10,300.00. MOTION to approve JTC /Change Order #321R in the amount of $10,300.00 for increased size of lintel materials and installation. DY /JL: Passes 4 -0. Release of Liens — JTC needs to provide Release of Liens from all subcontractors. As -Built Drawings — School Dept. needs Electrical As -Built Drawings. WFDG to follow up Brick Repointing - Issue re: brick located outside auditorium. Per Phil Ricci, JTC is only required to correct foundation brick work. Striping and back - filling is complete. Brick was re- pointed based on marked -up drawings provided by Paul Letendre. Doorway to Catwalk — Broken glass reported in window at door to catwalk. Window was boarded up. Covered Louver - Issue raised re: existing louver at North side of Auditorium covered with mesh. JTC stated they do not own. Final Requisition — Committee reviewed remaining Punch List items at QMS. • Plumbing — $13,000. JTC to issue seven -day notice to subcontractor to complete work within 7 days or return value of the remaining work to Town. • HVAC • Electrical As- builts - Value is $2,000. JTC needs to provide. • Mechicanical - Holding $14,000 for inoperable unit ventilators (McLaughlin Mechanical). • Paving SMI — Walter Parker needs A.H.E.R.A. report from Universal Engineering certifying condition of asbestos on site. JTC/Delay Claim — Michael Callahan distributed a letter (dated May 15, 2001) in attempt to substantiate JTC's claim for delay. Chairman noted that MBC had not seen or received this letter prior to today. Michael Callahan stated that JTC submitted project schedules on a regular monthly basis with payment requisitions. Sue Michael Brown adamantly objected stating that JTC did not provide any written schedule on this day or on a monthly basis. MBC argued that JTC's claim for damages is invalid. Chairman questioned why the volume of work remaining on the punch list is so extensive, if job is "Closed ". Michael Callahan responded that manpower was an ongoing problem. MBC demanded that JTC review and submit final project schedule before any further consideration is given to JTC's delay claim. MBC reminded JTC of a letter regarding liquidated damages sent earlier to JTC. JTC Response to Liquidated Damages — JTC has not provided any response to letter dated February 28, 2001 regarding MBC's Claim for Liquidated Damages. Michael Callahan agreed that the schedule provided to MBC on October 13, 2001 is a re- creation of history and not the original, approved, as -built schedule. Project Close Out — MBC reiterated to Michael Callahan that the final date agreed to complete the QMS and MHS School Projects is May 25, 2001. LOCKERROOM PROJECT Bid Documents and Specifications — Sue Michael Brown noted that 60 complete sets would be printed. No quote was available for cost of printing. Lockers have been removed from specifications. Walter Parker /School Dept. to bid separately. MBC asked WFDG to send Invitation to Bid to several other contractors to increase interest. Invitation to Bid — WFDG Copy given to MBC Walkthrou¢h — Pre -bid walkthrough is scheduled for May 29, 2001 at MHS Gym. MBC advised Sue Michael Brown that WFDG needs to prepare meeting minutes and issue typed minutes by Addendum and include all questions & answers. OTHER Jordan/Jackson Roof Mediation — Still waiting to review written settlement agreement. INVOICES Wallace Floyd Design Group — Locker Room Renovations - MHS MOTION to recommend payment to Wallace Floyd Design Group for bid plan in the amount of $418,798.75. DY /JL: Passes 3 -1 -0. Meeting adjourned at 10:45 PM. Respectfidly submitted, Eleanor McCarter, Secretary David Young, Clerk' Date