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Home My WebLink AboutMBC Minutes 5/29/2001\i . n� @mpgM� Pri�sie�t: i [p[pyytt �� u.s nk i1 a i✓ II�VVff� TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of May 29, 2001 Richard Feeley, Chairman, David Young, Clerk, William Moore and Eleanor McCarter, Secretary, Jim Liddick — Excused Absence Ken Gay — Extended Excused Absence Attendees: Walter Parker, School Building and Grounds Manager Line Lynch, School Business Manager Sue Michael Brown, Wallace Floyd Design Group Meeting Commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Paving — MBC Chairman reported offer made by Bardon to warranty new pavement one additional year due to installation of final top pavement coat completed beyond warranty period. Grading — MBC previously questioned accurate grade levels in pavement areas and gras areas along walkway and asked JTC to verify. To date level of grade is insufficient. Architectural Punch List — JTC contacted WFDG advising that remaining punch list work was complete. Sue Michael Brown performed walkthrough with Paul Ciaramitaro earlier that day. Upon review, various contract work that was agreed to be complete by May 25, 2001, remains incomplete. TCI to perform MEP walkthrough this Thursday, May 31, 2001. Sue Michael Brown expressed frustration regarding repeated site visits for inspection to only find work still incomplete. MBC advised WFDG to issue letter to JTC, that WFDG has performed final walkthrough. Due to significant volume of work remaining, any further inspections performed by WFDG and TCI will be backcharged to JTC. Auditorium Double doors — Existing stage doors open inward toward stage. Building Inspector requested direction of door swing be reversed and crash bar installed. Sue Michael Brown to follow up with TCI. On Site Iniury — School Dept advised MBC that a teen was hurt over the week -end by unmarked wires securing new plantings in parking lot islands. Youth unknowingly ran into wires and sustained injuries to head, neck and elbow. No official claim was filed. Yellow markers have since been placed to identify wires. Request for Funds • Technology — School Department asked MBC to reconsider request for additional funding to purchase computer equipment at QMS and MHS. MBC advised that no funds could be released for this item until all contract and required work is complete. Auditorium Rigging — School Dept advised MBC that auditorium stage rigging is in need of replacement and asked MBC to consider replacing rigging as part of the school renovation project. MBC advised Mr. Lynch that funds to replace rigging are not available at this time. It was suggested that the request could be reconsidered at the end of project. Exit Sign Light —Walter Parker questioned status of missing installation of exit sign light. Sue Michael Brown to follow up with Robert Wedge at TCI. Low Grout in Kitchen — Issue previously reported by School Department that grout levels in kitchen ofMHSIQMS appear too low creating potential trip hazard. JTC provided letter from Dal Tile that supports that current installation of grout meets industry standards. Gym Lockers — Question was raised regarding the accurate number of gym lockers to be provided per contract. Sue Michael Brown confirmed an agreement of 46 new lockers (15" wide). Need to determine how many additional lockers we are getting. Walter Parker to do complete count of lockers on site and report to MBC. Science Room/Handicap Sinks — Per ADA recent walkthrough, handicap stations are needed in Science Rooms. Sue Michael Brown noted that two of the nine science rooms on site have handicap sinks. WFDG to forward letter to Building Inspector advising that handicap stations have been provided. Drinking Fountains — Work is incomplete. Drinking fountains located at gym need to be caulked. Science Room Cabinets — Installation of cabinets is unacceptable. Doors do not hang properly. A high dollar value is associated on punch list to correct this item. Suggestion was made to install fixed shelves. Mock up adjustments made by JTC did not correct improper installation. VCT in Cafeteria - Installation is unacceptable. Visible track marks show through VCT located outside kitchen where floor is not level. Value approximately $3,000.00. Landscanina - As a visual traffic safety precaution and for esthetic purposes, suggestion was made by David Young to install trees on the island located in the rear school parking lot. MOTION to authorize Walter Parker to purchase two Green Ash 3' /z " caliber trees to be installed in rear parking lot island with appropriate mulch and maintenance agreement. JTC to provide loam. DY/WM: Passes 3 -0. LOCKER ROOM PROJECT - MHS Bid Document Inquiries — Sue Michael Brown advised that minimal response has been received to the Locker Room Renovation Project (3- electrical , 1- plumbing, 0- Masonry, 0- Mechanical). Bid Opening Schedule - Date to open filed sub bids was moved to June 5, 2001. David Young asked Sue Michael Brown to send a copy of the Invitation to Bid to General Contractors who have bid on prior WFDG jobs to encourage competition. Question was raised as to whether sufficient timeframe is given to open bids or should General Bids be moved. It was decided that if no filed sub bidders are received, the General Contractor would need to be told to carry allowance for that trade. Sue Michael Brown to issue Addendum by June 6, 2001 to include names of all filed sub bidders and bid amounts. GC Opening was moved to June 14, 2001. Sewer Ejector — Several questions raised regarding what is owned per contract. Walter Parker to investigate further with TCI. QUALTERS MIDDLE SCHOOL Unit Ventilators — MBC Office requested status update from Bill Fraser of McLaughlin Mechanical regarding (4) inoperable UV's. To date McLaughlin has not responded. Close Out Documents — Walter Parker advised he is still waiting to receive close out documentation from JTC per contract. School Department also needs copy of asbestos manifest reports from Universal Engineering. MHS TRACK/FIELD PROJECT Project Budget — Line Lynch presented a preliminary budget to the MBC for review. Per Mr. Lynch the budget was prepared by Michael Ahern - Special Projects Manager, Town of Mansfield and Sean Reardon - Project Architect from Rizzo Associates. Committee members expressed concern that cost estimates associated with various items appear insufficient (i.e. fence estimate of $10 per ft. is insufficient to purchase 4ft. black fence). Line Lynch to review budget with Mike Ahern. School Dept. to revise budget and resubmit to MBC. Ping of Swale — David Young expressed concern based upon cost estimate that pipe size may be insufficient. Example: 12" pipe would be substantially undersized to accommodate drainage in this area. Game Lines - Line Lynch advised that the School Dept. hopes to sew games lines into synthetic field for football and lacrosse. Soccer game lines to be painted on. David Young commented cost for sewn lines may be higher than anticipated and suggested School Dept. request price breakout to sew in permanent game lines for each desired sport prior to making any decision. East Street Field Orientation - MBC reiterated that new baseball diamond should be located 15 degrees off north-south. Meeting adjourned at 10:00 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, CA Date