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HomeMy WebLinkAboutMBC Minutes 6/19/2001r �,Nv r- i z;" (( , r r r "' , Ei "r 1.- ARM TOWN OF r}�NSFIELD MgfJici� Afi r I ing Committee Lkeeting Mi imtes of June 19, 2001 Members Present: Richarc Odley; Chtali`n an, David Young, Clerk, Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary Attendees Lincoln Lynch, School Business Manager Walter Parker, School Building & Grounds Manager Sue Michael Brown, Wallace Floyd Design Group Meeting Commenced at 7:30 PM. QUALTERS MIDDLE SCHOOL Unit Ventilators — School reported having problems with unit ventilator in Administration and Nurse's Area. McLaughlin Mechanical needs to follow up. LOCKER ROOM RENOVATION PROJECT — MHS General Bid Opening — Bids were opened for the Locker Room Project on June 14, 2001. The only bid received substantially exceeded the budget available for this project. WFDG to send written rejection letter and return bid bonds to all sub - bidders. Sue Michael Brown suggested that the timing of bid (during summer) could have contributed to the low bid response and high bid value. MBC was unable to include the additional Locker Room modifications under JTC's scope of work due to insufficient funds available at that time. (No Pepsi donation.) Locker Room Option - MBC and School Department reviewed alternatives that would enable the Town to continue with the renovations planned. • Option 1 — Town could re -bid project in the Fall. Scope of work to provide signs at MHS could be deleted to reduce cost. • Option 2 - Have School Department perform work in- house. School Committee investigating options to have work performed in- house. Line Lynch noted having conversation with the Attorney General and stated the Attorney General's Office does not object to having the School Department perform the necessary work. • Option 3 - School Department could request additional funds at Fall Town Meeting. David Young suggested a re- evaluation of the scope of work to determine minimum standards necessary to meet Chapter 9 requirements. Sue Michael Brown expressed concern regarding School Dept. removing slab in boy's shower. Ms. Brown noted that the slab supports CMU walls in this area and extra care should be taken during demolition. MANSFIELD HIGH SCHOOL Final Occupancy Permit — Earlier this week, JTC requested inspection for Final Occupancy Permit. Inspection to be held Monday, June 25, 2001. Walter Parker noted that the school's annual building inspection would be done at this same time. Auditorium Stage Egress — Double doors at stage needs (2) egress signs. Item is on Punch List. Exterior door (159G) swings out through door 159E. Project Close -Out — Various contract and Punch List work remains incomplete. MBC discussed plan to move forward to close out MHS and QMS school renovation projects Wednesday, July 6, 2001. MOTION to direct WFDG to issue deduct Change Order #27 to J.T. Callahan and Sons in the amount of $185,634.00 for incomplete contract and Punch List work. Change Order to also include $100,000 for liquidated damages. JL/WM 5 -0. Sue Michael Brown was asked to issue the Deduct Change Order to J.T. Callahan on July 6, 2001 and send copy to bonding company. Letter to be sent to JTC advising of MBC plans to vote Deduct Change Order plus Liquidated Damages at next meeting with JTC. Copy of letter to be sent to JTC's bonding company. Richard Feeley noted he would discuss issue further with Michael Callahan. Re- inspections - As noted in previous correspondence, JTC would be responsible for cost of any future re- inspection, required from Architect and /or Engineer prior to close out. Punch List - Committee reviewed up -to -date status of items remaining on Punch List. Per Sue Michael Brown, value of incomplete work was reduced to $165,634.00. Ms. Brown reported that the Contractor disputes some items, claiming work is not in contract. MBC asked WFDG to verify and respond to contract issues disputed by JTC. Kitchen — Rich Feeley stated the original kitchen Punch List was generated by Crabtree McGrath. Chairman questioned status of outstanding work. Per Sue Michael Brown, the most recent signed off punch list indicated only two items remain. Walter Parker to follow up with school Kitchen Services Director. Independent Living Report - WFDG needs to forward written architectural response to local Building Inspector regarding ADA issues raised by Independent Living Associates. • Handicap sinks at Science Classrooms —Handicap sinks are provided per contract. • Existing gas valve - Installed per "approved" contract documents. Door Egress — WFDG noted the swing direction of doors in Music Room and Band Room open into classrooms. Sue Michael Brown advised if these rooms are intended to accommodate more than 50 people, doors should swing outward to meet acceptable egress requirements. Per Line Lynch and Walter Parker, School Department will be responsible to reverse door swing if necessary. David Young suggested School Dept. install sign restricting capacity to 50 people. OTHER WFDG Contract Services — Sue Michael Brown stated that WFDG's Contract Agreement includes attendance at 11 meetings and that the number of meetings attended to date was exceeded. Ms. Brown suggested that additional compensation was owed to WFDG for attending MBC Meetings. Chairman responded that meeting updates with the MBC were separate from periodic site visits and inspection services. No additional compensation was authorized. Robinson School —Linc Lynch reported a small fire found at Robinson School during the week- end. Fire was started in a fish tank. No substantial damage was reported. INVOICES Easton Winwater — MfIS Track and Field Project. MOTION to recommend payment in the amount of $359.44 to Easton Winwater based upon School Department approval. Purchase was for various pipe. DY /WM Passes: 5 -0. Ferestein Feed & Farm Supply - MHS Track and Field Project MOTION to recommend payment in the amount of $12.00 to Ferestein Feed & Farm based upon School Department approval. Purchase of mulch hay bale. DY /JL Passes: 5 -0. Dominion Rebar Company —MHS Track and Field Project. MOTION to recommend payment in the amount of $655.00 to Dominion Rebar Company based upon School Department approval. DY /JL Passes: 5 -0. Wallace Floyd Design Group — MHS MOTION to recommend payment to Wallace Floyd Design Group in the amount of $15,209.25 pending Chairman's verification that mark up percentage and reimbursable items are accurate. DY /JL: Passes 5 -0. Wallace Floyd Design Group — QMS MOTION to recommend payment to Wallace Floyd Design Group in the amount of $304.71 for architectural services related to Qualters Middle School. DY/WM Passes: 5 -0. CSS Architects — FDMW Facilities Feasibility Study MOTION to recommend final payment to CSS Architects in the amount of $2,745.35 to provide a Feasibility Study Report to new Fire Department, DPW and MEMA and Water Department Facilities. JUDY: Passes 5 -0. Meeting adjourned at 11:00 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date /O -1ep, --C/(