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Home My WebLink AboutMBC Minutes 6/26/2001E i�, �� TOWN OF MANSFIELD � l g;�ti l+ Skunicipal Building Committee 4 Meeting Minutes of June 26, 2001 Members Pre�s�{t . ra.,fAkI3 "r-dli }eeley, Chairman, David Young, Clerk, Kenneth Gay, James Liddick, William Moore and Eleanor McCarter, Secretary Associate Members: Michael Ahern -Special Projects Manager, Robert Button - MEMA, Mark Cook - DPW, and Edward Sliney, Fire Chief Attendees: John Savasta and Michael Cronin, CSS Architects Ralph Penney, Penney Engineering Meeting opened at 7:45 PM FDMW FACILITIES - FEASIBHATY STUDY PROJECT Public Presentation Richard Feeley introduced MBC members and John Savasta and Michael Cronin of CSS Architects of Wakefield, MA. CSS provided a public presentation of the completed Feasibility Study authorized by Annual Town Meeting on November 15, 1999. The scope of work performed by CSS included evaluating options for the North Main Street Fire Station, existing Department of Public Works Garage at 500 East Street (Route 106), moving the Mansfield Emergency Management Agency facilities, and upgrading or moving the Cate Springs Water Department Facilities. A copy of this study was made available for review at the Mansfield Public Library and Town Manager's Office at Town Hall. (The feasibility study was performed as completion of the Master Building Plan created for the Town of Mansfield in February, 1994.) Overview: John Savasta identified approximately 9.5 acres of developed land at the existing DPW Garage site (500 East St.) to locate a future "Municipal Center" including a Fire Station, MEMA, DPW Garage and Water Department facilities. The Architect's recommendation to utilize this site was based on a variety of department needs i.e. parcel size, traffic flow, fuel tanks security and accessibility etc. Existing conditions with regard to environmental concerns were also taken into consideration. The East St. site is near an ACEC area (Area of Critical Environmental Concern) however site location definitively falls within Zone 2 boundaries. The Master Plan concept shows a 200 foot buffer zone. John Savasta noted there is about 300 feet buffer to vegetative wetlands. The interior concept design was based on space needs analysis prepared by each department. Total cost estimate to complete all phases of the municipal project is eleven to twelve million dollars. Questions /Comments: Primary concerns expressed were related to relocation of the existing fuel tanks located at East Street and high estimate of overall project cost. Relocating the Fire Station at East Street site would enhance emergency response time by approximately two minutes per the Chief. Question was raised as to whether a contingency amount was included for clean up of existing contaminated soils on the East Street site. Response was that no contingency was included in the cost estimate for this purpose. Ralph Penney evaluating quantity and to generate an estimate. • Town has a critical concern that the existing underground fuel tanks be removed as soon as possible due to detection of soil contamination. Penney Engineering is responsible for the new fuel tank design and permiting. • A special permit is required to install increased size of fuel tanks (20,000 gallons) proposed by DPW. (Existing 14,000 gallons) • Ralph Penney of Penny Engineering was previously hired by the Town of Mansfield to serve as Licensed Site Professional to address contamination issues at East St. • Penney Engineering coordinated 14 test pits at the East St. site in December, 1999 to evaluate status of underground contamination. 700 cubic yards of contaminated soil estimate to exist on site. • Six groundwater monitoring wells were also installed in December, 1999 and are currently in place. • Canoe River Advisory Committee voted to recommend utilization of water separators at the East Street site to address drainage concerns. The Advisory Committee also voted to recommend removing the existing underground fuel tanks on this site to above ground. • Opposition was raised to the proposed site for the DPW Facility due to fuel tank storage needs. Leonard Flynn maintains that fuel tanks should not be located in an ACEC area because of the potential of fuel leaks. • Existing fuel tanks are currently located at East Street site. The proposed site location to install above ground tanks is considered a pre- existing condition of non - conforming use. • Recommendation was to clean up existing contamination site to suit needs versus incurring additional cost to build facilities on an alternate site. • Recommendation was made to have a 24 -hour monitoring system of the fuel tanks provided by fire dispatch to provide early detection of potential problems. • Per Penney Engineering, the Department of Environmental Protection and Department of Public Safety does allow above ground fuel storage tanks in a Zone 2 area or ACEC. End of Public Presentation JORDAN JACKSON ELEMENTARY Mediation — Attorney Max Volterra filed claim on behalf of the Town against Titan Roofing, Gentek Building Products and Fabral Manufacturing in 1996 for premature failure of the Jordan Jackson School roof. Representatives William Moore, Walter Parker, John D'Agostino, Edward Stewart (Gale Associates), and Attorney Max Volterra attended a mediation meeting held earlier that day in Boston. Town Manager advised the MBC that following a lengthy mediation session parties reached a tentative agreement to compensate for the severe premature rusting of the metal roof. • Those who attended mediation agreed that the current visible rusting is only on the surface of metal roof. MBC members suggested possibility of additional rusting underneath green paint that is not yet visible. As precaution, MBC suggests sanding and steel brushing surface down to white metal. Sanding the roof surface to white metal surface was recommended by Gale Associates in previous discussions relating to installation of roof coating systems. • An agreement is currently being drafted for review and approval to include: • Roof coating material to be provided by "Top Coat" located in Walpole, MA. • Fabral will issue a 10 -year warranty on product provided by Top Coat. • Titan Roofing owns all repairs over the next 10 years. • Edward Stewart, Gale Associates will verify all product data sheets. • Installer will sand and steel brush all visible rust spots prior to repair. • Gale Associates will provide monitoring services of coating installation and will be paid as follows; Town 50% and Fabral 50 %. • Snow guards can be applied to new roof system. All agreed getting roof coating on this summer (ASAP) in best interest of all. MANSFIELD HIGH SCHOOL Final Inspection — Building Inspector performed walk - through inspections for Final Occupancy Permit on Friday, June 22, 2001 for QMS and MHS. MBC needs to request a report from Building Inspector regarding results of final inspection. MBC received a copy of outstanding issues as a result of an Electrical Inspection from Electrical Inspector, David Conley. Some items need further clarification. MBC needs letter from TCI verifying existing lighting meets code requirements. Punch List — David Young requested letter be sent to JTC reiterating MBC plans to issue the final deduct change order on July 3, 2001. The amount of the deduct Change Order will be based upon the most recent value assigned to the list. Bill Moore will be on vacation on July 3rd and request a proxy vote be made on his behalf to support issuance of the final Change Order. Fire Devices — Issue came up last week re: 55 inoperable fire devices. MBC issued notice to JTC to correct issue immediately. All devices are now operational. MHS LOCKER ROOM PROJECT General Update - General Bid was rejected because the amount of the bid exceeded the appropriated budget. MBC needs to return bid bonds to contractors. Rich Feeley attended a meeting last Monday with John Moretti — School Superintendent, Brenda Hodges - Principal, Margaret Conaty — Athletic Director and the MHS Wellness Director to discuss future options. John Moretti to speak with legal counsel regarding possibility of School Department performing work. QUALTERS MIDDLE SCHOOL Unit Ventilators — Letter received from McLaughlin Mechanical stating that air conditioning units can be run on smaller sized wire. Need response from Dick Carney, TCI. INVOICES CSS Architects — MBC Printing Expense MOTION to recommend payment to CSS Architects for 15 additional copies of the FDMW Facilities - Feasibility Study Report in the amount of $244.54. JL/WM: Passes 5 -0. Wallace Floyd Design Group- MHS Rich Feeley spoke with Sue Michael Brown on June 20, 2001 regarding discrepancy in WFDG Invoice #3 (billing through May 31, 2001). Invoice included a 10 % mark up, not allowed per contract. WFDG to submit revised invoice to MBC. MINUTES — Review /Approval March 6, 2001 Town Hall Closed - Meeting Cancelled due to severe snow storm March 13, 2001 MOTION to Approve: DY/WM: Passes 3 -2 Ken Gay Extended Absence, Jim Liddick absent March 20, 2001 MOTION to Approve: JL/WM: Passes 4 -1 Ken Gay Extended Absence April 3, 2001 MOTION to Approve: WM/DY: Passes 4 -1 Ken Gay, Extended Absence April 10, 2001 MOTION to Approve: JL/WM: Passes 4 -1 Ken Gay, Extended Absence April 17, 2001 MOTION to Approve: WM/DY: Passes 5 -0 No quorum present - Held Workshop April 24, 2001 MOTION to Approve: JL/RF: Passes 4 -2 Ken Gay, Extended Absence and Meeting adjourned at 10:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk i� 7- -1� -ter Date