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Home My WebLink AboutMBC Minutes 7/10/2001�r c TOWN OF MANSFIELD ttil r� 3• �o MunicipalBuildingCommittee Meeting Minutes of July 10, 2001 Members l?r�aent `Rtcltard'Feeley, Chairman, David Young, Clerk, Kenneth Gay, Jim Liddick (8:00 PM), William Moore (8:00 PM) and Eleanor McCarter, Secretary Attendees: Lincoln Lynch, School Business Manager Walter Parker, Buildings and Grounds Manager William Maher, QMS School Principal Sean Reardon, Rizzo Associates Mike Ahern, Special Projects Manager -Town of Mansfield MANSFIELD HIGH SCHOOL TRACK/FIELDS PROJECT Bid Opening - Line Lynch reported the dollar amounts included in bids opened earlier this week were very close. Lowest bidder was Quest Sports Surfacing with a bid amount of $499,802.00 (includes track as an Alternate.) Second lowest bidder was Southwest Turf with a total bid in the amount of $503,385.00. Contract Award - Rich Feeley asked Rizzo Associates to forward written recommendation to MBC to award bid. School Dept. plans to forward a recommendation to Town Manager expressing support to award bid to Quest Sports Surfacing. Pending Town Manager's approval, School Dept. will request Architect issue a letter of intent to award contract. MBC Chairman noted to Mr. Lynch and Mr. Ahern that the contract would need to be reviewed by Legal Counsel prior to Town Manager's approval. General Track/Field Discussion: • In -fill - School Dept. reported only rubber in -fill would be used for synthetic turf. • Game Lines - Sean Reardon noted that specifications include inlaid striping for football and soccer and number markings. • Track - School Dept. has determined track surface to be red color. • Score Board —Line Lynch reported possibility of cost for new scoreboard to be donated by Pepsi Corporation. • DPW Contract Schedule — Mike Ahern reported DPW is on schedule with sub- surface work including new goal posts and conduit. East Street Field - Mike Ahern noted that DPW seeded the loam pile located at corner of East and Ware Streets to reduce neighbor's complaints of dust nuisance. QUALTERS MIDDLE SCHOOL Unit Ventilator — Contract work is incomplete. Ongoing issues re: inoperable unit ventilators #13, 14, #15 & #16. School Department advised that two of four units appear to be working properly. Still having problems with one unit in Administration Office and another in the Nurses area. MBC asked Walter Parker to document problem and forward letter to MBC. MBC to send notice to JTC regarding unacceptable contract work. Computer Technology — Bill Maher advised that the School Department had purchased new computer software for the school, and that additional computer hardware needed to be purchased prior to opening of school, to utilize new software. Request was made to release $20K from QMS Project budget for this purchase. MBC Chairman advised Mr. Maher of several contract related issues and final inspection report items that still need to be addressed. Mr. Feeley suggested the School Superintendent forward letter to the MBC requesting funds be appropriated for technology. MANSFIELD HIGH SCHOOL Occupancy Issue • Rtn. 127 needs non -skid surface to be installed - Committee suggested School Dept. install a rubber based indoor- outdoor carpet or similar product. Walter Parker to follow -up. • Etnetgency Lighting in Science Wing- Issue re: lights on full power in every room while on emergency generator and don't need to be. TCI to review. Interior Room Sigttage — Several interior signs need to be purchased and installed to obtain occupancy permit. Walter Parker to get three quotes to furnish and install necessary signs. Mr. Parker noted incidence of vandalism to the existing identification room signs during the past school year. It was decided that the word "classroom" on new signs would be replaced with "Rm." and followed by appropriate classroom number. Close -out Documents — School Department is still waiting for Close -out Documents to be provided to owner as per contract. Richard Feeley's understanding was that many of the Close -out Documents have been provided by subcontractors to JTC. Need to follow up with JTC. MEP Punch List — Based upon TCI walkthrough performed 7 -9 -01, Walter Parker reported that previous outstanding mechanical, electric and plumbing work was estimated now to be 99% complete. LOCKER ROOM RENOVATION - MHS General Update - School Department advised MBC of plans to move forward internally with minimal renovations in the Locker Rooms. Rich Feeley suggested School Department review plans with Legal Counsel prior to performing work. Line Lynch advised that internal work would not be in conflict with Public Bid Laws provided cost does not exceed $25K. Building g ermit - Walter Parker to explore request for Building Permit to construct walls in house under his Construction Supervisor's License. Affidavit - Discussion opened regarding making further revisions to original locker room plan generated by WFDG. Rich Feeley stated that School Department needs to obtain final architectural affidavit from WFDG after any changes are made to the locker room. School Dept. needs to discuss their intentions further with Wallace Floyd Design Group. General Update: • Girl's Locker Room — Walter Parker filled depression in floor. Drain was capped and covered over by Walter Parker. School Dept. felt drain was no longer necessary. • Boy's Team Rooms - School Dept. proposing to purchase addition gym lockers under athletic equipment budget. Per Walter Parker, lockers are estimated to cost is $17,000.00. • Aerobics Room — Rubber matting to be installed. • Weight Room — School Department does not plan to construct a weight room at this time. Existing weight room area will be used for storage. • Exhaust Fan needed in Girl's Locker Room - Walter Parker agreed to provide. INVOICES Rizzo Associates - MHS Track and Fields Project MOTION to recommend payment to Rizzo Associates in the amount of $8,424.90 for design services provided through June 15, 2001. DY/WM: Passes 4 -0. (J. Liddick was not present at time of vote) Attleboro Foxboro Electric Supply - MHS Track/Field Project MOTION to recommend payment to Attleboro Foxboro Electric Supply in the amount of $697.84 for electric supplies. DY/KG: Passes 4 -0. (J. Liddick was not present at time of vote) Attleboro Foxboro Electric Supply - MHS Track/Field Project MOTION to recommend payment to Attleboro Foxboro Electric Supply in the amount of $3,852.15 for electric supplies. DY/KG: Passes 4 -0. (J. Liddick was not present at time of vote)taken) R.B. Corrosion Services — Jordan Jackson Elementary MOTION to recommend payment to R.B. Corrosion Services in the amount of $1,100.00 for mediation preparation. JUDY: Passes 5 -0. Office Supplies - MBC MOTION to recommend payment to CDW Government Inc. in the amount o f $454.00 for purchase of one 15 inch computer monitor. JL /WM: Passes 5 -0. Taylor Rental - East Street Fields MOTION to recommend payment to Taylor Rental in the amount of $89.91 for equipment rental needed at East Street. DY /JL: Passes 5 -0. Dorrance. Inc - MHS Track/Field Project MOTION to recommend payment to Dorrance, Inc. in the amount of $3,025.00 for excavation equipment rented 6/13/01 to 6/16/01. JL/KG: Passes 5 -0. Dorrance, Inc - NMS Track/Field Project MOTION to recommend payment to Dorrance, Inc. in the amount of $300.00 for 10 -Wheel dump truck rented 6- 15 -01. TL/KG: Passes 5 -0. Dominion Rebar - MES Track/Field Project MOTION to recommend payment to Dominion Rebar in the amount of $4,000.00 for the purchase rebar cages for light pole foundation at MMS track. JUDY: Passes 5 -0. J & R Precast - MHS Track/Field Project MOTION to recommend payment to J &R Precast in the amount of $975.00 for three 6' Drywell. JUDY: Passes 5 -0. American Engineering & Testing Inc. - East Street Fields MOTION to recommend payment to American Engineering & Testing in the amount of $460.00 for loam samples. DY /JL: Passes 5 -0. Ferestien Feed & Farm Supply, Inc. - MHS Track/Field Project MOTION to recommend payment to Ferestein Feed and Farm Supply Inc. (Invoice #422128) in the amount of $16.50 for the purchase of 4 foot wood stakes. DY /JL: Passes 5 -0. Ferestien Feed & Farm Supply Inc. - MHS Track/Field Project MOTION to recommend payment to Ferestein Feed and Farm Supply Inc. (Invoice 9422026) in the amount of $16.50 for the purchase of 4 foot wood stakes. DY /JL: Passes 5 -0. Ferestien Feed & Farm Supply, Inc. - East Street Field MOTION to recommend payment to Ferestein Feed and Farm Supply Inc. (Invoice #422128) in the amount of $35.00 for the purchase of fence and silt roll. DY /JL: Passes 5 -0. Webber Electric Service - NMS Track/Field Project MOTION to recommend payment to Webber Electric Service in the amount of $536.25 to install underground ducts. DY/KG: Passes 5 -0. Webber Electric Service - NMS Track/Field Project MOTION to recommend payment to Webber Electric Service in the amount of $453.75 to lay pipe for future track and field. DY/KG: Passes 5 -0. Easton Winwater Works Co. - NMS Track/Field Project MOTION to recommend payment to Easton Winwater Works Co. in the amount of $15.95 for purchase of one 18" Coupling. DY/KG: Passes 5 -0. Easton Winwater Works Co. - MHS Track/Field Project MOTION to recommend payment to Easton Winwater Works Co. in the amount of $943.44 for purchase of 30012x20 Corr. P. E. pipe and 2 coupling. DY/KG: Passes 5 -0. MINUTES - Review /Approval: MOTION to approve MBC Meeting minutes dated June 5, 2001. DYIKG: Passes 5 -0. Ken Gay abstained. MOTION to approve MBC Meeting minutes dated June 26, 2001. JL/KG: Passes 5 -0. Meeting adjourned at 9:45 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, eTerk G-2-8:v Date