HomeMy WebLinkAboutMBC Minutes 7/17/2001TOWN OF MANSFIELD
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Meeting Minutes of July 1712001
Attendees: Richard Feeley, Chairma ,0 avi'd,Yoring; -10 }k, Kenneth Gay, James
Liddick
William Moore and Eleanor McCarter — Excused Absence
Members Present: Sue Michael Brown, Wallace Floyd Design Group
Walter Parker, School Building and Grounds Manager
Michael Callahan, Phil Ciaramitaro, and Phil Ricci - J.T. Callahan
Norfolk Mechanical Representative, Plumbing Subcontractor
Meeting commenced at 7:30 PM
MANSFIELD HIGH SCHOOL
Punch List - Sue Michael Brown reported that the value of the current WFDG itemized Punch
List (as of July 17, 2001) is $127,709.00. No deduction in cost was taken for Operation and
Maintenance Manuals and As -Built Drawing, since TCI has not completed their review of these
documents. Discussion continued regarding various open issues.
• Fire Alarm Panel - To date contractor has not provided any training of system operation.
Problems with Fire Alarm Panel continue. System installer, Dan Mahoney claims that all
their work is complete and the warrantee period is over. Town incurred expense for recent
fire watch due to panel problems. Michael Callahan claims that per JRW, fire alarm problems
are related to a faulty transfer switch on generator that back feeds power continuously to fire
panel and isn't supposed to. MBC members question validity of this claim.
• Generator - Walter Parker to have independent test of generator done tomorrow (July 18,
2001). This will determine status of transfer switch. MBC to hold $30K on electrical until
panel is "Acceptable".
• Science Room Lights - Issue re: Science room lighting on emergency generator. Walter
Parker advised that lights in Science classrooms work properly. Power wasn't fully turned
off during original inspection test.
• Architectural Punch List - Michael Callahan contested MBC policy not to release payment
for items on architectural punch list said to be done by JTC, but not yet reviewed by WFDG.
JTC claimed MBC reviewed outstanding items at site and architect was not available. MBC
directed JTC regarding proper payment procedures, (i.e. inspection and approval of work) a
long time ago. MBC indicated walk through was for concepts only and that architect was
one that approves.
• Training - Walter Parker reported that General Mechanical and Norfolk Mechanical have
both done a good job and completed training.
JTC /Change Order #26 - Sue Michael Brown presented Change Order #26 in the amount of
$127,709.00 for review /approval. Notation was made that Credit Change Order #24 in the
amount of $23,259.00 for seismic work not required is still pending. MBC reviewed status of
items included in Punch List (dated 7- 17 -01) with Michael Callahan line -by -line. JTC claimed
some of the work is done.
Architectural Building Exterior: Value as of this date is $800.00.
1. Need to clean paint off brick above louver at west window outside of Business Room 113.
Work not complete. MBC to deduct punch list value of $500.00.
2. Exterior signs (22) missing. - Work not complete. MBC to deduct punch list value of
$300.00. Per Walter Parker quote for interior signage is $43.00 per sign, plus an additional
$5.00 each to install.
Architectural Existing Building: Walter Parker to check completion status of various
Architectural work in Existing Building on Wednesday, July 18, 2001. Pending verification of
work, total punch list value for this area is revised from $9,500.00 to $4,800.00.
1. ACT grid is supported from the heating unit; therefore, unable to access the heating unit.
Modify ACT grid to be hung independently of the heating unit. Work not complete. MBC to
deduct punch list value of $1,000.00.
2. Provide electric box at drinking fountain adjacent to Room 205. OK'd by MBC. MBC
agreed to remove from punch list. Value of $400.00.
3. Rm. 102 Library - Repair crack on east wall below light raceway. OK'd by Walter Parker.
MBC agreed to remove from punch list. Value of $500.00.
4. Rm. 102A Media Center - Touch up paint at door handle. OK'd by Walter Parker. MBC
agreed to remove from punch list. Value of $100.00.
5. Rm. 123A Child Acce. - Install egg crate in light soffit; done. Light fixture is installed above
ceiling; move down to ceiling height. JTC to complete. MBC agreed to remove from punch list.
Value of $500.00.
6. Rm. 124 Faculty - Install missing base at south wall. JTC to complete. MBC agreed to
remove from punch list. Value of $400.00.
7. Rm. 124 Faculty - Install thermostat. Work not complete. MBC to deduct punch list value of
$300.00.
8. Rm. 126 Home Economics - Empty conduit and red electrical box on wall; missing strobe
questioned Repair ceiling track and tile. JTC to complete. MBC agreed to remove from punch
list. Value of $200.00.
9. Rm. 33 Gym - Re- install three sets of drinking fountains and rebuild CMU around drinking
fountains; done. Caulk around drinking fountains. Per JTC work is complete. Pending
verification by Walter Parker, MBC agrees to remove item from punch list. Value of $200.00.
10. Rm. 138 Cafeteria - Replace area of VCT in cafeteria adjacent to doors 138N, 138P and
138Q into the serving area. Floor was not cleaned prior to installation. Dirt and grit under tiles
is visible. Work not complete. MBC to deduct punch list value of $3,000.00.
11. Rm. 138 Cafeteria - Replace chipped ceiling tiles (2) next to label "Duct Smoke 153" in
front of kitchen doors. Per JTC work is complete. Pending verification by Walter Parker, MBC
agrees to remove item from punch list. Value of$100.00.
12. Rm. 138 Cafeteria - Replace ceiling tiles (12) that are chipped in the middle of cafeteria
almost in line with the clock and front window. Per JTC work is complete. Pending verification
by Walter Parker, MBC agrees to remove item from punch list. Value of $300.00.
13. Rm. 138A Kitchen - Secure end sheet metal at cooler end wall. JTC to complete. MBC
agreed to remove item from punch list. Value of $100.00.
14. Rm. 138A Kitchen - Patch in dish room. JTC to complete. MBC agreed to remove item
from punch list. Value of $100.00.
15. Rm. 146 Special Educ. - Clean ceiling tile behind heating unit. JTC to complete. MBC
agreed to remove item from punch list. Value of $100.00.
16. 2 "a Floor Corridor - Replace ceiling tile at speaker and smoke detector locations adjacent to
the room No. 221. Work not complete. MBC to deduct punch list value of $100.00.
17. Rm. 200A Mechanical - Replace missing ceiling tiles. Per JTC work is complete. Pending
verification by Walter Parker, MBC agrees to remove item from punch list. Value of $200.00.
18. Rm. 204 Science - Adjust tall cabinets. Work not complete. MBC to deduct punch list value
of $200.00.
19. Rm. 212 Science - Replace base along north, and west walls where they were painted over.
Per JTC work is complete. Pending verification by Walter Parker, MBC agrees to remove item
from punch list. Value of $1,000.00.
20. Rm. 212 Science -Adjust tall cabinets. Work not complete. MBC to deduct punch list
value of $500.00.
21. Rm. 233 General A - Replace one tile. Per JTC work is complete. Pending verification by
Walter Parker, MBC agrees to remove item from punch list. Value of $100.00.
22. Rm. 237B Classroom - Install base adjacent to door at both sides; installed. Needs adhesive.
Per JTC work is complete. Pending verification by Walter Parker, MBC agrees to remove item
from punch list. Value of $100.00.
Girls/Boys Locker Rooms: Walter Parker to check completion status of the following
Architectural work in Locker Room on Wednesday, July 18, 2001. Pending verification of work,
total punch list value for this area is revised from $1,500.00 to zero.
1. Provide new door, frame and hardware in existing opening at doors 135N and 137K per
approved PCO #276, CO #022:done. Exterior sides of doors and frames not painted. Per JTC,
work is complete. Pending verification by Walter Parker, MBC agrees to remove item from
punch list. Value of $300.00.
2. Clean all bathroom Fixtures. Per JTC work is complete. Pending verification by Walter
Parker, MBC agrees to remove item from punch list. Value of $300.00.
3. Paint CMU walls all the way to the floor. Per JTC work is complete. Pending verification by
Walter Parker, MBC agrees to remove item from punch list. Value of $200.00.
4. Rm. 131E Toilet /Shower - Patch and paint two holes above tile. Per JTC work is complete.
Pending verification by Walter Parker, MBC agrees to remove item from punch list. Value of
$200.00.
5. Rm. 131E Toilet /Shower - Add grout at handicap shower fixture. Per JTC work is complete.
Pending verification by Walter Parker, MBC agrees to remove item from punch list. Value of
$100.00.
6. Rm. 133G Storage - Install hardware on existing door. Per JTC work is complete. Pending
verification by Walter Parker, MBC agrees to remove item from punch list. Value of $100.00.
7. Rm. 135G Corridor - Door 135P is dented on both sides at the top. Per JTC work is complete.
Pending verification by Walter Parker, MBC agrees to remove item from punch list. Value of
$100.00.
Auditorium, Music Room, Band Room and Toilets: Walter Parker to check completion status
of the following work on Wednesday, July 18, 2001. Pending verification of work, total punch
list value for this area is revised from $1,000.00 to zero.
1. Rm. 157 Music Room - Touch -up paint at column. Value of $200.00.
2. Rm. 157 Music Room - Repaint door jam from corridor 167. Value of $200.00.
3. Rm. 159C Corridor - Clean paint off vinyl base. Value of $100.00.
4. Rm. 167 Toilet- Touch up paint at wall close to ceiling and corners of room. Value of
$200.00.
5. Rm. 167 Toilet - Paint all walls. Touch up painted with wrong color; doesn't match wall
paint color. Value of $300.00.
West Addition: Total punch list value for West Addition is revised from $5,100.00 to
$5,000.00.
1. Science Rooms - Repair wood cabinets SCI in Science Rooms; Doors do not close properly.
Work not complete. MBC to deduct punch list value of $5,000.00.
2. Rm. 184 Women's - Clean paint off metal ceiling access panel. JTC to complete. MBC
agreed to remove item from punch list. Value of $100.00.
Kitchen Punch List: Items reviewed based on monetized version of September 5, 2000 punch
list by Crabtree McGrath Associates. Total punch list value for Kitchen is revised from
$7,375.00 to $1,850.00.
Items I &2/Refrigerated Rooms - Remove stickers from panels. JTC to,complete. MBC agreed
to remove item from punch list. Value of $300.00.
Item 3/Mechanical Refrigeration - Back wall thermometer in cooler appears to be defective.
Work not complete. MBC to deduct punch list value of $250.00.
Item 12 /Convection Ovens - In the process of relocating (2) double convection ovens within the
kitchen, one of the decks has failed to work in its new location. Verify which one and correct
problem. OK'd by Walter Parker. MBC agreed to remove item from punch list. Value of
$400.00.
Item 13/Exhaust Ventilator - Closure panel to ceiling is about 18" short of reaching the veiling
and requires more sheet metal. Work not complete. MBC to deduct punch list value of
$1,000.00.
Item 20/Preparation Counter - Missing sound deadening. OK'd by Walter Parker. MBC agreed to
remove item from punch list. Value of $100.00.
Item 23/Existing Exhaust Ventilator - Wrong exhaust extractors installed. OK'd by Walter
Parker. MBC agreed to remove item from punch list. Value of $1,500.00.
Item 29/Tilting Braising Pan - Missing mixing faucet (single faucet provided). Work not
complete. M13C to deduct punch list value of $250.00.
Item 35/Hot Food Cabinets - Missing perimeter bumpers. Per JTC work is complete. MBC
agreed to remove item from punch list. Value of $400.00.
Item 50IHose Reel - Horizontal check valves not installed. Work not complete. MBC to deduct
punch list value of $50.00.
Kettle - Existing kettle was moved and reinstalled by contractor to replace VCT flooring in this
area. Kettle no longer works. Contractor needs to make necessary repairs. Work not complete.
MBC to deduct punch list value of $500.00.
Final Inspection Report - Discussion opened regarding list of items to be addressed in Town
Building Inspector's final report. TCI responded that many items need clarification. Walter
Parker is addressing some of these. Other items listed have been resolved. Sue Michael Brown
needs to respond to Building Inspector about architectural items.
Paving Warranty - Town of Mansfield received letter from Aggregate Industries to extend
paving warranty to November 25, 2002.
Fire Stopping - Jim Liddick reiterated that fire stopping of pipe penetrations is stated very clear
in specifications as to which walls were to be done. Clarifications later meant work is owned in
contract at bid time. Fire -rated walls are defined in specifications. JTC disputes written
specifications and claims assumptions were made at bid.
New Punch List Amounts as of 7- 17 -01:
Exterior Building
$
800.00
Exterior Landscaping
$
5,589.00
Architectural
$
9,800.00
Plumbing and Sprinkler
$
42,348.00
HVAC
$
13,650.00
Electrical
$
6,900.00
Kitchen
$
1850.00
$ 80,937.00
Fire Alarm Panel $ 30 000.00
$110,937.00
Plus Re- inspection fees:
TCI $ 2,500.00
Schools[WFDG $ 1500.00
$114,937.00
Seismic Credit $ 23,250.00 $138,187.00
Architectural As- Builts $ 12,000.00 $150,187.00
23 250.00
Total Punch List Value: $126,937.00
INVOICES
Wallace Floyd Design Group - MHS
MOTION to recommend payment to Wallace Floyd Design Group in the amount of
$14,845.09 for services rendered through the month of May, 2001. Fee broken down as
follows: Extended Base Contract- $2,250.00, Structural Consultant Fee - $1,120.00 (one time
fee) and Locker Room Fees - $8953.50. DY /JL: Passes 4 -0.
Meeting adjourned at 11:15 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
(From notes by D. Young)
David Young, lerk
4`Ot
Date