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TOWN OF MANSFIELD
Municipal Building Coinimtti @ "1
Meeting Minutes d}' my 31, 2001
Members Present: Richard Feeley, Chairman f etrlleth dfiy, -Jh�es Liddick, William
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Moore (8:15PM) and Eleanor McCarter, Secretary
David Young - Excused Absence/Vacation
Attendees: Sue Michael Brown, Wallace Floyd Design Group
Michael Callahan and Paul Ciaramitaro, JTC
Walter Parker, School Building and Grounds Manger
Meeting Commenced at 7:30 PM.
MANSFIELD HIGH SCHOOL
Punch List Review — The MBC previously met with JTC on 7- 17 -01. Since that time,
additional work has been performed. WFDG provided copy of revised punch list (dated
7- 31 -01) reflecting a reduced total value of $64,912.00 plus outstanding credit of
($23,259.00) for seismic work. Michael Callahan disputed values associated with some
remaining items. MBC discussed each item listed on the new Punch List (dated 7- 31 -01)
with JTC. Following discussions the value of this Punch List was further reduced to
$33,937.00. MBC and JTC agreed to allow time extension for specific work items in
Punch List to be completed by August 14, 2001. Total value of this work is $27,500.00.
If the work is incomplete at that time, MBC would then deduct for the amount.
NMS items to be completed by JTC as of August 14. 2001
• 133A Storage - 1 Replacelrepair damaged EMT local sound at Gym.
Value: $5,000.00.
• 165 Toilet- 4 Paint all walls. Touch up was painted with wrong color.
Value: $300.00.
• Architectural record docronents - Value: $12,000.00.
• Plumbing/Fire Protection -Chlorination of pipelines. Value: $2,000.00.
• Phanbing/Fire Protection - Record drawings. Value: $5,000.00.
• P Floor S. Wing Drawing M -8 shows outside air off the back and return air in the
bottom of the unit Bottom return grill is needed. Value: $500.00.
• 2 "d Floor Rrn. 212 Science - Drawing M -12 ACD is installed. No controls interlocked
to exhaust fan. Damper is closed so there is no return air from this room. Motor
operator is not wired. Johnson Controls. Value: $1,200.00.
• HV - -1- No filter tray and no filters. Value $750.00.
• DV-1- Electrical box mounted on service door. Value $750.00.
JTC /Change Order Proposals — JTC submitted two Change Order Proposals to the MBC
for review and approval:
COP #281 Ref. Additional compensation for Fire Protection in the amount of
$3,622.00. Michael Callahan presented a Change Order Proposal received from JRW
in the amount of $2,640.00 (plus JTC mark -up) for replacement of 13 inoperable
smoke detectors. JRW contends that devices were damaged by a lightning strike.
MBC rejected consideration of this proposal based upon unsubstantiated cause.
Discussion was that owner has never been provided with an operable system. MFIS
has experienced ongoing problems with Fire Alarm Panel and devices since
installation. Contractor owns necessary repairs.
MOTION to approve COP #281 re: Fire Protection in the amount of $3,622.00.
JL/WM: Failed 0 -4.
• COP #282 Ref. Door Opening 131E Doors and Locks in the amount of $2,437.00.
MOTION to approve. KG/WM: Passes 4 -0. WFDG to include in next Change
Order.
Occupancy Permit Issues (Per Inspector Report dated June 27, 2001) Status Review.
Once all issues have been addressed for NMS and QMS, Sue Michael Brown will issue
one letter responding to all local Building Inspector concerns.
1. Exterior exit areas not on back up generator: TCI responded that lights should be
wired to emergency generator. WFDG to review drawings and verify whether lights
are intended to be included per contract.
2. Girl's Locker Room -Exit sign required at gym entrance: Walter Parker to provide.
3. Rm. 127 interior ramp needs non -skid sulfate installed: Walter Parker to provide.
4. Ibn. 127 requires exit signs at ramp: TCI to review and provide response.
5. Accessibility to Science Lab: Per WFDG response has been provided to inspector.
6 Emergency lights (2nd Floor) do not stay continuously lit. Check for unbalanced load
on emergency generator: Per TCI response, status of lighting is no longer an issue.
Walter Parker commented an emergency light on 2id floor also removed.
7. Interior Room Signs missing: Walter Parker is coordinating purchase and installation.
Billing for this item to be processed through MBC School Project account.
8. Rm. 274 Band Roona - if occupancy is over 50, additional emergency lights and exit
sign is needed: Sue Michael Brown reported that the Band Room is under the required
square footage per code. WFDG will respond.
9. Music Room - Exit signs must be internally lit: TCI has responded that room lighting
is within code requirements.
10. Stage emergency lights and exit lights not lit. Per JTC, lights do work properly.
Walter Parker agreed.
11. Equipment Room offstage is extremely hot. Check mechanical plans for HVAC to
room: WFDG to refer to TCI response. Not a code issue. Per Walter Parker noted this
room does have a beat detector.
12. Corridor stage right exit doors do not open properly. Too much force required: JTC
agreed to adjust doors.
13. Check for Elevator Certificate on file: Per Walter Parker Elevator Certificate is on
file in school office.
14. Check for Final Approval from Fire Inspector: Fire Inspection approved. JTC to
provide copy.
15. Check for• Finial Approval fu-onu Plumbing Inspector: Plumbing Inspection approved.
JTC to provide copy.
16 Check for Final Approval from Mechanical Inspector: Electrical Inspection status
approved. JTC to provide.
17. Request for final Afdavit front YHFDG — Sue Michael Brown to submit final
Affidavit with exception of men's locker room work is complete. JTC to provide a letter
certifying renovations were built per plans and specifications provided. Date of
substantial completion stated was April 1, 2001.
18. Final Electrical Approval in compliance with Dave Conley's mettto (dated June 26,
2001): JTC needs to review and respond.
Seismic Clip Credit - Ongoing dispute between JTC and MBC re: credit value amount for
installation of 310 seismic clips no longer required. Chairman referred to a letter on file
from engineer stating value of work is $46,518.00 based on R.S. Means. MBC offered to
accept credit for half this cost ($23,259.00). JTC rejected ABC's offer stating amount
was too high. JTC instead offered a credit of $12,000.00. This was rejected by MBC.
No agreement was made.
Sound Panel — Issue raised by Walter Parker re: inoperable sound panel located in Boys
Locker Room. JTC changed walls in this area. After renovations sound panel was not
installed. Michael Callahan to contact JRW to install and restore to working order.
Fire Alarm Panel — It was determined that the motherboard for the fire alarm panel burnt
out. Contractor claims cause is due to lighting strike. Walter Parker paid for replacing
motherboard as this item is not included under warranty.
Generator — Walter Parker reported that FM Generator visited site earlier this week. The
representative from FM Generator advised Mr. Parker that the transfer switch is working
properly. Mr. Parker noted additional comment was made that the existing generator at
MHS is undersized. Dan Mahoney (JRW) concurred with this opinion in a prior letter
sent to JTC.
CLOSE OUT DOCUMENTATION
Phintbing:
As Built Drawings NOT complete. WFDG returned As- Builts to JTC to revise and
resubmit.
Plumbing Operation and Maintenance Manual received and approved.
Automatic Temperature Control: O &M Manual received and approved.
Tire Protection:
As Built Drawings NOT complete. JTC needs to provide missing drawings #2 and #3 to
WFDG.
Fire Protection Operation and Maintenance Manuals received and approved.
HVAC.-
HVAC As Built Drawings received and approved.
HVAC Operation & Maintenance Manuals approved. General Mechanical provided
missing pieces to TCI. TCI needs to turn over to WFDG.
Electrical.
Electrical As Built Drawings received and approved.
Electrical Operation & Maintenance Manuals received and approved. WFDG gave to
Walter Parker.
Architectural:
JTC turned over all Architectural Manuals to WFDG to review.
Next MBC Meetins - JTC to return on agenda August 21, 2001.
Delay Claim — JTC advised of plans to meet with attorney to discuss claim.
MBC advised delay claim would be met with liquidated damages claim. We agreed that
4 -1 -001 is the MHS Substantial Completion Date.
LOCKER ROOM PROJECT
Application for Building Permit has been submitted to proceed with minimal work in
locker room. Plans need to be provided to Building Inspector. WFDG to provide. Per
Walter Parker, Building Inspector advised that due to size of locker room area, work
should be done using controlled construction. Sue Michael Brown noted that any
changes must be recorded with WFDG and TCI in order to receive final stamp on
drawings.
Walter Parker to review revised needs with Sue Michael Brown. WFDG to submit cost
proposal for plan revision #4. Sue Michael Brown to contact TCI stating no changes to
MEP are planned and request review and response. Additional cost for engineering
would be incurred. Mr. Parker added that the weight room area would remain empty
storage at this time. Previous changes planned for the weight room to be considered at a
later date.
QUALTERS MIDDLE SCHOOL
Occupancy Permit Issues (Per Inspector Report dated June 27, 2001) Status Review.
1. Exterior exit areas not on back zap generator: TCI to review.
2. Rear enhance to Library appear s to be grading problem. Check design to see if
drain is called for: WFDG to issue letter that drain is installed.
3. Hoene Economics Rm. should have at least one handicap station: Per Walter Parker,
School Dept. to do.
4. Exit door from auditorium has poor transition. Repair hip hazard: Per Walter
Parker School Dept. to do.
S. Audito•tunn emergency lights not working: JTC to check.
6 Check code to determine need for emergency lights in girls/boys toilet. TCI to
review.
7. New computer room needs emergency lights and exit signs if occupancy could he
over 50 persons based on sq uare footage: TCI to review. School Dept. would do.
8. Gym emergency lights -Check if ivorking properly: Done. Lights are fine.
9. Weight room off Gym- Emergency lights and exit signs need to be repaired to
working order: Done. Lights are fine.
10. Girl's locker room rear egress door not working properly. Too march force required:
School Dept. to adjust.
11. Girl's locker room does not have the required emergency lighting: TCI to review.
12. Final affidavit front WFDG and JTC stating that entire project is complete and in
compliance with provisions of both MA Building Code and Architectural Access
Board Requirements: JTC will provide letter. WFDG can not provide final affidavit
for QMS because they did not oversee this project. Original Architect of Record
(Keyes Assoc.) is no longer in business. Final affidavit was filed previously with
Building Inspector in August, 2000 by Bob Vogel, former Senior Principal of Keyes
Associates.
13. Status of Elevator Certificate: On file in school administration office.
14. Final approval from Electrical Inspector: JTC to provide copy of approval.
15. Final approval from Plumbing Inspector: JTC to provide copy of approval.
16 Final approval from Mechanical Inspector: JTC to provide copy of approval.
VCT - MBC discussion was to take deduct amount for work incomplete.
Unit Ventilator— Work not complete. MBC to deduct value of work in Change Order
#22 if not operable by August 14, 2001. Walter Parker commented that the Nurses office
is experiencing problems with air conditioning possibly due to undersized wire. Still
waiting for TCI response.
COP #322 Re: Sprinkler related work performed at QMS based on Time and
Materials. WFDG to investigate further.
Delay Claim - Michael Callahan noted he was meeting with his attorney to discuss filing
delay claim against the Town. Mr. Callahan asked whether the MBC had given further
consideration to compensate JTC for delays at MHS. MBC responded that JTC has not
provided any documentation to the MBC to support a delay claim is warranted. MBC
suggested that compensation for liquidated damages, would be pursued by the Town.
INVOICES
Hill and Barlow - Jordan Jackson Elementary
MOTION to recommend payment to Hill and Barlow for final mediation services
related to roof litigation in the amount of $383.13. JLIWM: Passes 4 -0.
Dell Marketine - QMS
MOTION to recommend payment to Dell Marketing in the amount of $13,689.34
for purchase of 14 computers to be utilized in the new technology lab at Qualters
Middle School. JL/WM: Passes 4 -0.
Micro Warehouse - QMS
MOTION to recommend payment to Micro Warehouse in the amount of $986.28 for
networking equipment needed to support computers in the new technology lab at
Qualters Middle School. JL/WM: Passes 4 -0.
W.J. Grosvenor & Co. Inc. - Locker Room Project /MHS
MOTION to recommend payment to W.J. Grosvenor & Co. Inc. in the amount of
$355.79 for various materials (cove base, adhesive, nozzles, spreader, caulking gun)
to be used in the locker room. JL/WM: Passes 4 -0.
Eastern Floor Services, Inc. - Locker Room Project /MFIS
MOTION to recommend payment to Eastern Floor Services Inc. in the amount of
$2,271.00 for repairs to shower room floor in men's locker room.
JL/WM: Passes 4 -0.
Meeting Adjourned at 11:30 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, VeGrk
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