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Home My WebLink AboutMBC Minutes 8/7/2001TOWN OF MANSFIELD Municipal Building Committee Workshop Minutes of August 7, 2001 b-, { . Y� L1Y J^� Members Present: Richard Feeley, Chairman, David Young, Clerk, Kenneth(g Eleanor McCarter, Secretary James Liddick and William Moore - Excused Absence Attendees: Lincoln Lynch, School Business Manager Walter Parker, Building and Grounds Manager Michael Ahern, Special Projects Manager Meeting commenced at 7:30 PM. TRACK AND FIELDS PROJECT GC Contract — Quest Sports Surfacing was previously determined to be the low bidder for the MHS Track and Synthetic Field with a bid amount of $499,802.00. Scope of work for high school track (i.e. grading and overseeing asphalt) is included in the GC bid as an alternate. MBC questioned Mike Ahern re: status of the signed contract. Mike Ahern responded that a contract with Quest has not been signed yet. Mr. Ahern stated he would give a copy of the contract to Town Legal Counsel (Bob Mangiaratti) on Wednesday, August 08, 2001 for final review. Budget - Line Lynch advised that an up -to -date budget summary would be provided at the next MBC Meeting. David Young requested the School Department modify budget summary format to show a more accurate accounting of available funds under contracted services. School Dept. agreed to adjust the budget to show any monies already committed for contracted services (i.e. Contractor, Architect, trucking services etc.) under dollars encumbered column. Project Schedule - Mike Ahern highlighted upcoming work to be performed by Town of Mansfield: August 9, 2001 Reclaim track surface. August 11, 2001 Grading to be performed by Saturday, August 11a. August 13, 2001 Begin installation of concrete curb around synthetic field area. August 14, 2001 School Dept. to submit updated financial report to MBC. August 20, 2001 Bid opening for field lighting. September 1, 2001 Final grading for track to be completed by Sept. V. Track Finish — Mike Ahern stated that the specifications for track surface call for a spray- on red color finish. Based on Mr. Ahern's discussion with the contractor, a more permanent red surface material is available for an additional $16K. Mr. Ahern and Line Lynch advised that the School Department plans to pursue a change order to the Quest contract (after it is signed) to install red color asphalt. If approved, the change order would increase the cost of the total contract to just under $520,000.00. This amount was presented at Town Meeting (October 17, 2000) in a preliminary budget put forth by the School Department Li htin -Mike Ahern reported that the foundations for field lighting were installed by DPW. l Per Mr. Ahern, installation was inspected and accepted by Charles Hurley of Scoreboard Enterprises. Bid opening for lights is scheduled for August 20, 2001. David Young questioned whether a maintenance agreement is included in light bid. Mike Ahern responded that maintenance was not included. Line Lynch noted the School Dept. is pursuing possible donation in the future from Northeast Savings Bank to offset cost for lighting or possible press box. Scoreboard - Mike Ahern reported that the foundation for the scoreboard was installed by DPW. Per Mr. Ahern, installation was inspected and accepted by Scoreboard Enterprises. Charles Hurley, President of Scoreboard Enterprises in Mansfield is donating installation services. Line Lynch noted that the cost to purchase the new scoreboard would be donated by Pepsi. School Dept. changed type of scoreboard to be installed from a standard lit scoreboard to an LED digitally -lit scoreboard. Field Subsurface - Mike Ahern stated that the stone base was installed by DPW and that two more layers are needed. Per Mr. Ahern, a representative from Quest Sports Surfaces visited site and inspected installation. Per Mr. Ahern, verbal approval of work was given by Quest. MBC later advised School Dept. to obtain written confirmation of inspected work approved by Quest. MBC suggest the letter of approval be in hand prior to DPW installing additional top layers to protect warranty issues. Drainage - Mike Ahern advised that the drainage ditch at the rear of school is complete. Per Mike Ahern, DPW also reconnected a drainage pipe at rear parking lot (previously disconnected by DPW in error) to the new field drainage system. Electrical Building —Mike Ahern advised MBC of plans to construct a small building to house electrical work and requested MBC input regarding color selection of materials. MBC suggested using red or tan brick to compliment color of school buildings nearby. EASTSTREET Drainage - Drainage ditch at East Street is complete. Loam Pile - DPW has begun screening loam to be used for East Street fields. Per Mike Ahern, quality of soil is good. Project Schedule - Mike Ahern advised MBC that no further work was planned for East Street at this time. School Dept. needs to determine best timeframe to reclaim existing field. Per School Department, completion of MRS Track and Field remains first priority, East Street fields second. LOCKER ROOM RENOVATION PROJECT - MHS Architectural Affidavit — Walter Parker reported that the stamped affidavit for Locker Room Renovations at MHS has been provided by WFDG. MBC to give original to Building Inspector on Wednesday (8- 8 -01). Architect Fees — Walter Parker reported having conversation about additional fees with Sue Michael Brown earlier that week. Per Mr. Parker, Sue Michael Brown agreed that WFDG and TCI fees related to the in -house locker room work could be appropriated under the "Locker Room Construction Phase" of their current contract. MBC to discuss further with WFDG. HVAC - TCI to review. Plumbing - Walter Parker advised that the in -house plumber disconnected gang shower. Discussion opened re: handicap toilet in locker room that needs to be moved to opposite wall due to code requirement. Issue pending. Sprinkler —TCI to review. Existing Weight Room — If the school continued to use area as a weight room, a heating unit could be re- installed, but would require installation of new ceiling unit ventilator for an estimated cost of $15K -$18K. Decision was made to change existing weight room to a storage room at this time. TCI needs to review further. Flooring - Rubber flooring material is planned to be installed in girl's locker room, aerobic room and team room. Flooring is expected in two weeks. Marble shower panels - Marble panels were previously removed by JTC as part of Contract. In- house staff has not completed re- installation. Exhaust Fan #19 - Exhaust Fan #19 has been re -wired by in -house electrician as previously requested. Lockers - Per Walter Parker, gym lockers in locker rooms are installed. MANSFIELD HIGH SCHOOL JTC Unpaid Invoices - Walter Parker presented unpaid bills from Lewicki and Sons for 84 yards of additional loam requested by J.T. Callahan for high school renovation work. MBC to ask WFDG to deduct the amount of unpaid bills ($1,239.00) from Contract and include in Change Order #26. Fire Alarm Panel — Walter Parker reported additional troubles with fire alarm panel this past Friday and having trouble getting JRW to respond. Siemens claimed previously to Mr. Parker that they did not own repairs due to troubles occurring beyond warranty period. School Dept. incurred recent cost to replace motherboard panel contingent on JRW addressing future problems should it be necessary. MBC advised Mr. Parker to forward written notice to JTC advising of previous understanding that JRW would own repairs for continued problems after motherboard was replaced with copies to JRW, Wallace Floyd and MBC. Landscaping — MBC previously asked Walter Parker to obtain quotes to provide (2) trees to be located on island in rear parking lot. Only one quote was received. MBC agreed to move forward with proposal submitted by Prew Landscaping in the amount of $800.00 to provide and install two Armstrong maple trees prior to opening of school. David Young asked Walter Parker to ensure trees are watered sufficiently. Occupancy Permit Issues - Walter Parker reviewed electrical items noted in Building Inspector's report that need to be addressed. Mr. Parker advised that the school in -house electrician would handle as much as possible. QUALTERS MIDDLE SCHOOL Unit Ventilators — School continues to experience problems with air conditioning. Rich Feeley reported having conversation with Michael Callahan earlier this week. Dick Carney is now claiming that ongoing problems with air conditioning at Administration are due to the unit ventilator being oversized. Rich Feeley advised JTC that unit is not operating properly by August 14, 2001, Town will take a deduct amount for the value of this work. Floor Finish at Gym —Wafter Parker stated that the gym floor at QMS was recently refinished by school in -house staff. Mr. Parker reported having a great success using a new floor product, McGee Wood Flooring Treatment. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young!Clerk �- Date