HomeMy WebLinkAboutMBC Minutes 8/28/2001f
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TOWN OF MANSFIELD
4(000al Building Committee
Meeting Minutes of August 28, 2001
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Members Present: `•ltrtol?aOTC, 1`ey; `CiAirman, David Young, Clerk (8:30PM), Kenneth Gay,
James Liddick, William Moore and Eleanor McCarter, Secretary
Attendees: Michael Ahern, Special Projects Manager
Lincoln Lynch, School Business Manager
Walter Parker, School Buildings and Grounds Manager
Sue Michael Brown, Wallace Floyd Design Group
Michael Callahan and Paul Ciaramitaro, J.T. Callahan & Sons
Meeting commenced at 7:30 PM.
MRSITRACK AND FIELDS PROJECT
General Update - MBC issued a letter to Mike Ahern and Linc Lynch earlier that day requesting
response to various questions and concerns about the Track and Fields Project. Response from
Mike Ahern and Linc Lynch was as follows:
• Intent to Award Contract — Mike Ahern confirmed that Rizzo Associates issued a Letter of
Intent to Award Contract to Quest Sports Surfacing.
• Contract Agreement/Quest Sports Surfacing — Mike Ahern reported that the Town of
Mansfield has not signed a Contract Agreement with Quest to date. Quest is having difficulty
obtaining an "A" bond rating. Mr. Ahern anticipates bond to be received by Wednesday,
September 5, 2001.
• Inspection Reports — Mike Ahern provided MBC a copy of a letter from Quest Sports
Surfacing (dated August 28, 2001). Based upon site visits and inspection, the preliminary
preparation of the sub -grade to date is acceptable. Additional inspections and approval of
subsurface need to occur once Quest is under contract.
• Budget Evaluation — Linc Lynch provided a revised budget reflecting encumbered money for
contracted services, as previously requested by MBC.
• Request for copy of Rizzo Engineering Contract - Mike Ahern to provide signed copy to
MBC.
MRS/LOCKER ROOM MODIFICATIONS
Affidavits - TCI advised earlier today that the MEP Affidavits would be delivered to MBC by
Wednesday (8- 31 -01). Sue Michael Brown provided Architectural Affidavit noting Locker
Room area was excluded. MBC will deliver complete Affidavit packet to local Building
Inspector for review. Final Occupancy Permit for Locker Room is anticipated in two - weeks.
Fire Dept Approval - Walter Parker commented that based upon the limited changes being made
in the Locker Room local Fire Inspector had approved per original plans.
Budget - Rich Feeley questioned Walter Parker about the cost value of locker room work
provided by School Dept. to date. Mr. Parker estimated cost to be about $5,000.00.
MANSFIELD HIGH SCHOOL
Final Occupancy Permit - Final walk - through inspection is planned for Wednesday, August 29,
2001 at 10:00 AM at both schools.
Fire Alarm System — Previous sugguestion was made that ongoing troubles with the Fire Alarm
System were caused by improper wiring techniques. Michael Callahan advised that wiring has
been corrected, the system is now running properly and ready for inspection. Walter Parker
reported several ballasts burnt out this week. MBC asked Mr. Parker to provide documentation
to JTC for expenses (material and labor) related to School Dept. assistance. JRW needs to be
back - charged.
Fire Annunciator Plan — Walter Parker has provided locker room layout to JTC as previously
requested by MBC. JTC needs to provide final graphic panel.
Final Inspections — MBC questioned JTC regarding status of final inspections needed to obtain
Occupancy Permit. JTC had assumed local Building Inspector would coordinate necessary
inspectors. MBC advised JTC to follow up prior to scheduled inspection date on August 29,
2001. Per Michael Callahan, Mechanical and Electrical are all set. Building Inspector, Plumbing
and Fire Protection to occur 8- 29 -01. Paul Ciaramitaro noted that phases of the Fire Alarm
System were inspected previously.
Telephones — School Dept. previously reported that a sufficient number of telephone ports were
not provided to accommodate all phones . Installation of telephone ports is not complete. Paul
Ciaramitaro reported that Signet waiting for parts.
Existing Generator — TCI inspected generator and determined that generator is in good working
order. TCI determined that no analysis of existing generator was done due to minimum increase
in load.
Electrical Issues — Walter Parker reported having numerous electrical problems at the high
school due to improper installation. Issues were discovered by JRW, Seimens and in -house
electrician. Walter Parker reported that Paul Ciaramataro and the School Dept. electrician have
been reviewing issues.
• Electrical As Built — WFDG advised that TCI had no record of receiving As -Built Drawings
from the electrical subcontractor (JRW). Sue Michael Brown will put value of $5,000 back
on Punch List until documentation is provided to Owner.
Emergency Lighting - In a previous walkthrough, local Building Inspector questioned
whether emergency power is needed in prior woodshop /new computer room. TCI reviewed
and determined that lighting is not required in this area.
Emergency Generator - Paul Ciaramitaro provided an update regarding an emergency power test
performed on August 27, 2001. Walter Parker, Mike Gallant and Paul Ciaramitaro were present
for the walk - through at MHS (7:30PM -9:30 PM).
Lights in the following areas are not working under emergency power:
1. Rm158A Mechanical Room at Boiler Room location.
2. Gymnasium Emergency lights.
3. Main Vestibule - C2 lights, recessed can lights.
4. Lobby 164. (Switching also needs to be checked).
5. Rooms 270 Electrical Closet.
6. R000m 170b Electrical Closet.
7. Elevator Machine Room.
8. ADA Doors — Slip.
Chlorination Report —MBC questioned validity of chlorination testing, since school was in
session on the test date indicated. JTC claims that West wing was not occupied at the time. Rich
Feeley requested copy of report be provided to MBC. Michael Callahan to follow up.
Thyssen Elevator — Michael Callahan reported that maintenance tool was sent to JTC. JTC
needs to turn over to Owner.
Status update of JTC items to be completed bu August 14 2001
• 133A Storage/EMT Conduit at Gym. Status: Incomplete. Unit needs to be tested.
Architectural Punch List value $5,000.00.
• 165 Toilet. Status: Complete as of 8- 14 -01. Punch List value $300.00.
• Architectural Record Documents. Status: Incomplete. Michael Callahan stated that
documents would be provided by end of September. Punch List value $12,000.00.
• Phunbing/Fire Protection Chlorination of Pipe Lines. Status: Incomplete. TCI is reviewing.
Punch List value $2,000.00.
• Plumbing/Fire Protection Record Drmvings. Status: Incomplete. Punch List value
$5,000.00.
• I" Floor S. Wing /Return return air grill needed. Status: Completed by 8- 29 -01. Punch List
value $500.00.
• 2 "d Floor Rm. 212 Science - No controls interlocked to exhaust fan. Damper closed therefore
no return air. Motor operator not wired. Status: Complete as of 8- 14 -01.
• HV-1. Electrical box mounted on service door. Status: Completed by 8- 14 -01. HVAC
Punch List value is reduced by $750.00.
• HVY -1. No filter tray and no filters. Status: Incomplete. Punch List value $750.00.
• Electrical. Status: Incomplete. Punch List value revised to hold $5,000.00 for record
drawings not provided.
Install Exit Sign at Auditorium Stage - Status: Incomplete. Punch List value of $750.00 to be
held for electrical work not performed.
Punch List Summary - Sue Michael Brown to issue revised Change Order #26 to reflect reduced
HVAC Punch List value ($750.00). Punch List amount was $33,937.00.
Demand for Direct Payment - MBC advised Michael Callahan that Johnson Controls is seeking
payment of $42K from General Mechanical for services related to MHS. Michael Callahan
confirmed that Johnson Controls is not a filed sub -bid to the MHS Project. JTC needs to forward
response to Johnson Controls.
JTC /Application for Payment — Contractor advised of plans to submit a requisition for payment
in the near future. MBC advised that no further payment would be considered until the agreed
contract and Punch List work is complete.
WFDG Contract Agreement —Sue Michael Brown advised MBC that the Wallace Floyd contract
is coming to an end in September. Mansfield School Projects need to be closed. Sue anticipates
other assignments in the near future. It was agreed that WFDG would not be expected to attend
bimonthly meetings. MBC will communicate needs via phone and /or FAX unless otherwise
necessary. WFDG to attend one more meeting per contract when requested by MBC.
QUALTERS MIDDLE SCHOOL
Woodshop /Tech Lab — This room needs to be on emergency lighting circuit as noted on Drawing
E -4. Eastern Electric claiming that emergency power switch was removed by School Dept. Exit
lights have been installed.
Handicap Doors — Need to be on emergency generator. COP was previously approved by TCI.
Unit Ventilator — MBC forwarded a written summary (dated 8- 27 -01) of the UV meeting held
August 22, 2001, to JTC, McLaughlin Mechanical, Johnson Controls, TCI and School Dept.
Walter Parker reported having additional problems with air conditioning at QMS this week. Unit
located in Administration Office is shutting down on freezestat. This requires unit to be
manually re -set by School Dept. It was noted that two discharge air sensors are currently in
place. McLaughlin Mechanical is scheduled to re -do air balance testing on Thursday, August 30,
2001. JTC needs to follow -up. Member Ken Gay agreed to be on site during that time.
MBC Calendar - MBC Meeting for September 4, 2001 was cancelled. Next weekly AMC
Meeting to be held September 11, 2001.
MBC Meeting Minutes - Review /Approval
August 10, 1999 MOTION to approve. DY /JL Passes 5 -0 -0.
August 24, 1999 MOTION to approve. DY /WM Passes 5 -0 -0.
May 1, 2001
MOTION to approve. WM/DY Passes 4 -0 -1.
K. Gay absent.
May 10, 2001
MOTION to approve. WM/DY Passes 4 -0 -1.
K. Gay absent.
May 25, 2001
MOTION to approve. WM/DY Passes 4 -0 -1,
K. Gay absent.
May 29, 2001
MOTION to approve. WM/DY Passes 3 -0 -2.
KG &JL absent.
July 13, 2001 MOTION to approve. DY /JL Passes 4 -0 -1. W. Moore absent.
July 10, 2001 MOTION to approve. DY /JL Passes 4 -0 -1. W. Moore absent.
July 17, 2001 MOTION to approve. DY /WM Passes 5 -0 -0.
July 24, 2001 MBC Meeting was cancelled.
July 31, 2001 MOTION to approve. DYJWM Passes 5 -0 -0.
August 7, 2001 MOTION to approve. DY/KG Passes 3 -0 -2. JL & WM absent.
Meeting adjourned at 10:00 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
David Young, Clerk
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Date
10-16-01