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Home My WebLink AboutMBC Minutes 10/2/2001APPROVED TOWN OF MANSFIELD Municipal Building Committee Workshop Meeting Minutes of October 2, 2001 Members Present: Richard Feeley, Chairman, David Young, Clerk, James Liddick, Kenneth Gay, William Moore and Eleanor McCarter, Secretary Attendees: Mike Ahern, Special Projects Manager — Town of Mansfield Line Lynch, School Business Manager Walter Parker, School Buildings and Grounds Manager Meeting Commenced at 5 :00 PM. ALAS TRACK AND FIELDS PROJECT General Update report was provided by Mike Ahern. • Subsurface material is installed. • Installation of curb around inside of track is complete. • Contractor is scheduled to install base coat pavement of track on Thursday or Friday this week. Mike Ahern noted installation of the top red track coating would depend on temperatures. Contractor indicated installation should be delayed if temperature is below 40 degrees. • Infield grading needs to be done. • Installation of new turf is schedule for next week • Rubberized pellets for track have been delivered. Quest Change Order #1 - Includes sewing in permanent game lines /numbers (football and soccer) and school logo and changing track topcoat color from black to red. Mike Ahern was asked to provide a copy of approved Change Order to MBC for the project file. Bond Conditions _ Mike Ahern reported that Quest Sports had provided a $10,000 cash deposit to the Town to show good faith that their bond would be provided by Tuesday, October 25, 2001 as promised. This was with the understanding that if the bond was received by Tuesday, the deposit would be refunded. The bond was provided on Friday of that week. In an effort to obtain a cooperative working relationship with Quest, the School Dept. and Mr. Ahern agreed to return the deposit. Quest Sports, in return for the grace period, agreed to donate (1) "Toby" sweeper valued at $3,600.00 and six park benches valued at $1,200.00 each. MBC agreed with the actions taken. Lighting delay — Current delay in delivery of field lighting. Lighting was scheduled for delivery last Sunday. Mike Ahern advised that lie sent a letter to the contractor stating they would be responsible for cost of crane needed to set lights, if an additional cost for a crane is incurred due to delay. Press Box — Superintendent announced that construction of a Press Box would be donated by Easton Savings Bank and would be located on top of block electrical shed near the field. Additional steel material needed would be made available by an unnamed personal donation. Bleachers — School Department currently investigating possibility of obtaining used bleachers from Foxboro Stadium for high school field. East Street — Irrigation system is needed. Mike Ahern commented that additional funds would be required by Town Meeting vote if the Town chooses to install sprinkler system. Baseball Field Fencing - Per Town Superintendent and Athletic Director, fencing would be installed for backstop and dugouts only. Opinion by School Dept., Athletic Director was that installation of outfield fencing would restrict usage for other sports. Mike Ahern commented that DPW could move backstop from Plymouth St. to East Street for cost savings. MANSFIELD HIGH SCHOOL Landscaping — MBC previously requested Walter Parker pursue ordering (2) trees to be installed in rear parking lot island as a safety precaution. Purchase Order was received for Prew Landscaping in the amount of $900.00 to install two shade trees at this location. Walter Parker confirmed that price includes a warranty. Waiting for invoice. Generator — Existing generator at MHS is insufficient to hold new electrical load. Walter Parker presented quotes to purchase new unit. (Southworth price to supply 20OKW diesel unit was $35,775. FM Generator quote for 175KW unit was $32.500.) New generator may need to be located outside due to new building codes. If purchase amount exceeds $25K, it would need to be handled by public bid process. MBC asked Walter Parker to request a proposal from TCI to design generator and associated work. Fire Protection — JTC still working to correct various issues. Retest of Fire Protection system at MHS is scheduled for October 9, 2001 Stairwell at West Addition — Issue re: sunken floor noted in West Addition where old stairway was in- filled. WFDG was asked to send structural engineer to investigate. MBC advised Walter Parker to send written notice to JTC advising of problem. Any defective workmanship would be included in warranty. Flooring,/Girl's Locker Room — Previous problem reported of yellowing floor. Manufacturer visited site to evaluate. Problem appears to be with resin. Issue pending. Drainage Problem/Girls Room Shower — Walter Parker reported drain not working properly in new shower. MBC asked Walter Parker to issue written notice to JTC. Occupancy Permit Issues — Fire Protection — Need final approval. MHS LOCKER ROOM PROJECT Unit Ventilator — School Department agreed to purchase new unit ventilator ($3,900) to be located in new storage room. This room was previously used as a weight room. School Dept. /School Committee Budget Priorities – MBC and School Superintendent discussed future financial appropriations to be made from the Pepsi donation account budget ($120,000). Superintendent offered that if MBC could cover cost of a new generator unit with in the school project budget, the School Dept. could absorb cost to motorize bleachers ($20,000) and delete future purchase of aerobic equipment ($20,000.). Mr. Moretti noted that due to anticipated increased need for boy's locker room facilities next year, the existing aerobics room would be converted to a boy's locker room. Proposed MBC Budget Expenses: $25,000 In -house locker room modifications /Walter Parker $38,000 Architectural Fees /Wallace Floyd Design Group $17,385 Purchase of (61) football lockers /G.J. Sales Corporation $ 2,000 Structural Design $82,385 Sub -Total Plus Generator Proposed School Dept. Expenses Aerobic equipment (On Hold) $ 20,000 Cost to motorize bleachers $ 20,000 Purchase of UV for locker room 3,90 Total $126,285 Auditorium Rigging - Superintendent noted that necessary replacement of auditorium stage rigging (not contract work) would be handled by School Dept. QUALTER MIDDLE SCHOOL Occupancy Permit Issues – • Fire Protection – JTC needs to obtain Final Approval. Room 105A – Sprinkler too close to wall. Walter Parker noted sprinkler head was moved. School Dept. covered this cost. • Ceiling tile missing in some rooms – Replacement of tiles required for final approval. • Handicap station is Home Economics – Not required per contract. Walter Parker to handle. Parking Lot Stripping,– Cars continue to park directly in front of rear gym doors. "No Parking" stripping is needed. Walter Parker agreed to coordinate this work. Meeting Adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk J — t� Date