The URL can be used to link to this page

Home My WebLink AboutMBC Minutes 10/9/2001PEt� ,� ; 1 �f TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of October 9, 2001 Members Present: Richard Feeley, Chairman, David Young, Clerk, (8:05 PM) Kenneth Gay, James Liddick, William Moore, and Eleanor McCarter Attendees: Walter Parker, School Building and Grounds Manager Lincoln Lynch, School Business Manager Meeting commenced at 7:40 PM. MANSFIELD HIGH SCHOOL Project Close -out — Michael Callahan (JTC) called Rich Feeley and asked to schedule JTC on the MBC meeting agenda planned for October 23, 2001. Chairman was uncertain as to whether previous outstanding work issues were complete. Chairman also noted receiving letter from Wallace Floyd Design Group stating their contract end date is passed. WFDG is asking for additional funds for all future service provided by their firm which relates to the Mansfield School Projects. MBC needs to verify remaining Architect's scope of work to close out projects (i.e_ final documentation reviews, architectural affidavits, payment requisitions etc.) Generator — MBC previously asked Walter Parker to forward letter to TCI requesting cost proposal to design new generator. Update was not available at this time. Telephones — School Dept. previously reported problem having insufficient number of telephone ports installed to support the number of phones provided. David Young questioned whether the original number of ports provided by contract was sufficient? Mr. Young suggested possibility that Signet did not complete their work. Issue pending. Missing Signage — David Young noted the cost to purchase and install missing signage at the high school remains outstanding. This amount needs to be reflected in school project budget. FA Graphic panel — Incomplete. JTC needs to provide for final fire inspection approval. MHS Track — Rich Feeley commented that Town staff began installation of track pavement on Saturday, October 6, 2001. QUALTERS MIDDLE SCHOOL Window Claim — Claim is filed for inoperable windows installed at Qualters Middle School. Attorney Sue Jacobs met with MBC Secretary on Tuesday, September 25, 2001. Ms. Jacobs reviewed related documentation from MBC files. A copy of various documents that were selected by Attorney Jacobs, were mailed to her office that Friday, September 28, 2001. Unit Ventilators — Subcontractor (McLaughlin Mechanical), previously stated units are working properly and requests final payonent. MBC to forward letter to JTC advising no monies would be released for UV's # 13, #14, 415 AND #16 until testing occurs during warm weather in Spring, 2002 and final acceptance is given. INVOICES G J Sales Company —MHS Locker Room MOTION to recommend payment to G.J. Sales Company in the amount of $17,385 for the purchase and installation of 61 gym lockers. Lockers to be located on existing bases in Boy's Locker Room. JL/KG: Passes 5 -0. Lewicki & Sons Excavating/Invoice #1154 - QMS MOTION to recommend payment to Lewicki & Sons Excavating in the amount of $1,239.00 for delivery of additional loam (84 yds.) needed for contractor to complete landscaping at Qualters Middle School. Amount to be back - charged to JTC in Change Order #26. JL/WM: Passes 5 -0. Lewicki & Sons Excavatine/Invoice #1191 —MHS Invoice for delivery of 56 yards of loam to Mansfield High School in the amount of $867.30. Chairman noted the Town was not required to pay Sales Tax amount of $41.30 that was included in invoice. Payment amount due was reduced to $826.70. MOTION to recommend payment to Lewicki & Sons Excavating in the amount of $784.70 for delivery of additional loam (56 yds.) needed for contractor to complete landscaping at Mansfield High School. Amount to be back - charged to JTC in Change Order #26. DY /JL: Passes 5 -0. Lewicki & Sons Excavating/Invoice #1122 - MHS Invoice for two deliveries of additional loam (28 yds. each) to Mansfield High School for a total cost of $867.30. Chairman noted the Town was not required to pay Sales Tax amount of $41.30 that was included in invoice. Payment amount due was reduced to $826.70. MOTION to recommend payment to Lewicki & Sons Excavating in the amount of $784.70 for delivery of additional loam needed for contractor to complete landscaping at Mansfield High School. Amount to be back - charged to JTC in Change Order #26. NOTE: 'Total back - charge to J.T. Callahan & Sonsfor additional loam needed to complete landscaping re,pdrements per conn•act is $2,808.40. This reflects pajnnents to Lewicki and Sons Eicavating brroice #1154 for SI,239.00, -Invoice #1191 far $784.70 and hrvoice #]222 for $784.70.) Gale Associates — Jordan Jackson Elementary Previoius invoice received from Gale Associates in the amount of $2,137.95 for services provided through March 31, 2001 (relating to J/J roof failure mediation). Payment of this invoice was not processed previously due to incorrect backup provided by vendor. New back up provided by Gale is still inaccurate. Dates of work performed was in 1999 not 2001. Status: No Action taken. Gale Associates — Jordan Jackson Elementary MOTION to recommend payment to Gale Associates in the amount of $1,784.50 for services (related to J/J roof failure mediation) provided through June 30, 2001. Previous payment of this invoice was not processed due to incorrect backup provided by vendor. New back up documentation submitted by Gale is accurate. DY /JL: Passes 5 -0. Gate Associates — Jordan Jackson Elementary MOTION to recommend payment to Gale Associates in the amount of $520.00 for services (related to J/J roof mediation) provided through Judy 31, 2001. Previous payment of this invoice was not processed due to incorrect backup provided by vendor. New back up documentation submitted by Gale is accurate. DY /JL: Passes 5 -0. Prew Landscaping — MHS MOTION to recommend payment to Prew Landscaping in the amount of $900.00 for the purchase and installation of two tree plantings located in the parking island in (lie rear of Mansfield High School. MBC noted that newly planted trees do not have support ties. DY/WM: Passes 5 -0. Webber Electric — MHS /QMS MOTION to recommend payment to Webber Electric in the amount of $2,952.00 to wire outside lights to emergency generator at QMS and MHS and add additional emergency lights needed. DY /JL: Passes 5 -0. Webber Electric — MHS /QMS Invoice from Webber Electric in the amount of $3,032.00. Electrical work includes trouble shooting outside light issues and generate a plan to re -feed, exterior lighting work and troubleshoot auditorium lights. Status: Hold. Needs further clarification from School Dept. Easton Electronics — NMS — Locker Room MOTION to recommend payment to Easton Electronics in the amount of $52.26 for a fire alarm cable needed for Boys Locker Room. JL/WM: Passes 5 -0. Hill & Barlow — Jordan Jackson Elementary Invoice for mediation services (related to roof mediation) through July 31, 2001 in the amount of $171.75. IvIBC holding payment due to lack of backup provided by vendor. Status: Hold until receipt of Settlement Agreement. Hill & Barlow — Jordan Jackson Elementary Invoice for mediation services (related to roof mediation) through August 31, 2001 in the amount of $253.36. MBC holding payment due to lack of backup provided by vendor. Status: Hold until receipt of Settlement Agreement. Dal Tile — MHS Locker Room MOTION to recommend payment to Dal Tile in the amount of $1,494.29 for purchase of tile needed for locker room. DY/WM: Passes 5 -0. MBC MINUTES — Review /Approval MOTION to approve MBC Meeting Minutes of September 11, 2001 DY: WM: Passes 5 -0. MOTION to approve MBC Meeting Minutes of September 18, 2001 DY: WM: Passes 5 -0. Meeting Minutes of September 25, 2001— No Meeting was held. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk b _� Date