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Home My WebLink AboutMBC Minutes 11/20/2001TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of November 20, 2001 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, William Moore (8:05PM), David Young (8:40 PM) and Eleanor McCarter Meeting commenced at 7:50 PM. MANSFIELD HIGH SCHOOL Request for Funding — John Moretti, School Superintendent sent letter to the MBC questioning availability of funds remaining from the Mansfield School Renovation Projects. School Dept. is looking for financial resources to cover cost relating to new generator (to be located at MHS) and outdoor bleachers for new synthetic field. MBC priority is to resolve all outstanding contract issues necessary to close the school projects. Due to the uncertainty of final project cost, MBC can not respond to any request for funds at this time. In -fill at Stairway #6 — School Dept. previously reported concern regarding a possible structural problem with the in -fill at stairway #6. Floor is sunken in the area and floor tile is severely cracked. Walter Parker advised the MBC Office earlier this week that Michael Callahan and Paul Ciarimitaro were on site and reviewed problem. Structural Engineer (Davey Associates) did not provide necessary detail on Drawing 5 -11 for this work. Support beam was apparently mounted by Contractor but not welded. As a result it is likely that lack of welding caused floor to sink. Letter was sent to Bruce Davey on October 19, 2001 and again on November 9, 2001 requesting him to review and respond to this issue. (Davey Associates was a previous subconsultant of Keyes Associates who has since filed Bankruptcy.) To date Mr. Davey has refused to respond to Town's concerns unless the Town establishes a contract with Davey Associates to guarantee additional payment for his services. Jim Liddick suggested MBC Chairman follow up with Bruce Davey to negotiate a reasonable cost value to review and provide recommendation. Architectural Record Documents — In conversation with Sue Michael Brown on November 20, 2001, she advised the MBC Office she had not had time to review Architectural Drawings for approval. WFDG needs to approve documents prior to closing out school project. Electrical Drawings — Wallace Floyd Design Group advised the MBC Office earlier that day the Electrical As -Built Drawings were returned by TCI and are approved. WFDG needs to provide approved drawings to Owner. O &M Manuals — Wallace Floyd has returned O &M Manuals to Contractor with directive to revise and resubmit. JTC needs to respond. Generator — MBC made initial call to Moe Goyle, TCI on November 7, 2001. Mr. Goyle agreed to review issue and provide design drawing to locate a new generator. MBC was advised of four different dates the design would be delivered. Per conversation with Walter Parker earlier that day, TCI now expects new generator design to be delivered by Wednesday, November 21, 2001. Drainage Problem at Girl's Locker Room — Previous problem reported regarding clogged drain at corner shower. Contractor was to cut floor to expose drain clean out in this area to enable School Dept. to snake the line. Walter Parker reported on Friday, in cutting floor it seems the problem was caused by the Floor subcontractor who apparently poured excess floor material down drain causing it to solidify and block drain. Need to determine who is responsible for cost involved to restore area to original condition. JTC/Final Requisition — MBC Chairman had conversation with Michael Callahan earlier this week about submitting for Final payment for the Mansfield High School Project. Michael Callahan referred to JTC's original schedule which he admitted knowing was never approved by the MBC. Mr. Feeley advised JTC to forward his schedule to WFDG for review prior to submitting Final Requisition for Payment to MBC for approval consideration. J. Liddick suggested MBC prepare a list of all remaining school issues prior to meeting with Contractor to close project. Debrino Caulking/Demand from Direct Payment —Letter was received by Debrino requesting payment for work performed relating to the MHS Project. Contractor previously responded to this demand stating that Debrino was not entitled to payment of the monies requested. Subcontractor has already been paid 100 %. MBC sent response to Debrino Caulking via certified mail earlier this week stating that items in dispute appear to be internal Change Order work to be resolved with the General Contractor. QUALTERS MIDDLE SCHOOL Window Proposal — Response from Sue Michael Brown earlier that day was they are too busy to provide quote at this time. Rich Feeley suggested MBC follow up with Gale Associates. INVOICES Wallace Floyd — QMS MOTION to recommend payment to Wallace Floyd in the amount of $701.87 for services provided through October 31, 2001. Includes $700.00 for Thompson Consultants Inc. relating to generator work. JL/WM: Passes 4 -0. MBC Minutes — Review /Approval MBC Minutes of October 2, 2001 AMC Minutes of October 9, 2001 MBC Minutes of October 16, 2001 MBC Minutes of October 23, 2001 MOTION to approve KGIWM: Passes 5 -0. MOTION to approve KG /WM: Passes 5 -0. MOTION to approve JL/WM: Passes 4 -0 -1 Ken Gay excused absence MOTION to approve WM/KG: Passes 5 -0. MBC Meeting of October 30, 2001 was cancelled. LEGAL UPDATE Jordan Jackson Elementary Roof Mediation — Settlement Agreement still unsigned. Copy has not been forwarded to MBC previously requested. Max Volterra asked MBC for copy of As- Built drawings of Jordan Jackson roof. MBC to follow up and provide to Town Counsel if available. Oualters Middle SchooVErin Kelly Claim — On behalf of the Town, John Davis (Town Insurance Attorney) was recently asked to forward response to legal claim filed by Erin Kelly and family of Mansfield. MBC Office provided related documentation to Attorney Davis (Pierce, Davis and Perritano, LLP) as requested. MBC was advised to direct all inquiries for information and/or documentation to his office. OTHER MBC Meeting Schedule - MBC Meeting posted for November 27, 2001 was cancelled. Office Training - MBC Secretary attended MCPPO Design and Construction Contracting Program sponsored by the Office of the Inspector General on November 13 -15, 2001. Cost of program was $350.00. MBC unanimously congratulated the MBC Secretary for her scholarly diligence and desire to be come even more valuable to the Town of Mansfield. MOTION made all members to have Secretary attend Supplies and Services Contracting in the future to meet the final requirement necessary to obtain certification as a Massachusetts Certified Public Purchasing Official. AWAIT Passes: 5 -0. Meeting adjourned at 9:15 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date AJ c _. TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of November 13, 2001 MBC MEETING CANCELLED