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Home My WebLink AboutMBC Minutes 1/29/2002TOWN OF MANSFIELD Municipal Building Commr tee ((c' `.,. i;. i y Meeting Minutes of January 2�, 2002 Members Present: Richard Feeley, Chairman, David et_if;,NeJOeth Gay, James Liddick, William Moore and Eleanor McCarter Attendees: Walter Parker, School Building and Grounds Manager Meeting commenced at 7:30 PM. MANSFIELD HIGH SCHOOL Pumping Station — Building Inspector advised Walter Parker earlier this week final occupancy permit would not be issued due to wiring in pumping station. Current condition does not meet code. Contractor needs to modify underground electrical panel to meet code or move electrical panel above ground level. MBC reviewed plans and specifications to verify scope of work included per contract. Specifications do not cross reference electrical work for pumping station under electrical section of specs. MBC plans to invite electrical subcontractor (JRW) to attend a future MBC meeting to discuss issue further. Chairman noted that JTC is requesting engineering design be provided in order to proceed with this work. Issue pending. Fire Protection — Walter Parker raised concern about the School Dept. incurring approximately $6,000.00 additional expenses due to incomplete contract work. Mr. Parker noted the School Dept. paid an invoice in the amount of $2,425.00 to replace motherboard panel of the school's fire alarm system. MBC Chairman to follow up with electrical subcontractor (JRW) about back - charging their subcontractor (Seimens) for this work. MHS LOCKER ROOM PROJECT Final Occupancy - Still need affidavits from WFDG and TCI. Project Budget Summary —MBC reviewed additional expenditures totaling $8,717.36 reflected in the budget summary submitted by the School Dept. that evening. MBC was not aware at that time the School Dept. intended these expenses be funded by the MBC Projects account (i.e. Pepsi donation funds). MBC to review and verify status of expenses to date from Pepsi donation funds. Funds may not be available to offset the $8,717.36 additional cost. Door Hardware — School Dept. reported various problems with several doors and hardware. Walter Parker to handle remaining issues. Structural Affidavit — Bruce Davey visited site and noted a Structural Affidavit was not required for the Locker Room Project due to the fact that the design using masonry walls was not installed. Electrical As- Builts — Rich Feeley reported having discussion with Michael Callahan earlier that day. Electrical As- Builts are currently being reviewed by Thompson Consultants, Inc. (TCI). Per Michael Callahan, if the first set is approved by TCI, JTC will then issue the remaining (4) sets as required per contract documents. Electrical Issues (JRW) — JRW made recent progress regarding outstanding electrical work. Walter Parker estimated electrical work to be approximately 95% complete. Operation & Maintenance Manuals — WFDG seems slow to review documents. Per Sue Michael- Brown, a small list of items went back to JTC to be revised. Architectural As- Builts — JTC is unable to locate the original Architectural as -built drawings. Drawings need to be updated, approved by WFDG and provided to owner per contract. WFDG offered to provide copies of the Architectural drawings for a fee (15 pages @ $100 per sheet on CAD system). JTC objected to paying a fee for copies. Michael Callahan advised MBC Chairman that JTC would generate drawings from their office. MBC discussed taking a credit for the value of this item ($5,000). MBC could get better quality documents if obtained directly from WFDG. Girls Locker Room Floor — Yellowed floor in girls. gym locker room was scheduled for repair Saturday, January 19, 2002. Per Walter Parker, the floor repair looks good and is satisfactory. Demand for Direct Payment — Still waiting for withdrawal letters from the following subcontractors: • Debrino Caulking — Tentative agreement was reached between General Contractor and Subcontractor. Withdrawal letter still not provided. • Costa Bros. — Per Michael Callahan, Costa Bros. forwarded a letter of withdrawal to MBC Office. Still waiting for copy of letter. • General Mechanical — JTC needs to resolve dispute with subcontractor over change order item. • Norfolk Mechanical — MBC has tried on numerous occasions to reach staff at Norfolk. It appears the company is no longer in business. In response to a Demand for Direct Payment, MBC sent a letter to Norfolk's last known address via certified mail on 1 -29- 02. The notice states to respond re: status of claim by February 5, 2002. If no response is received by that time the claim will be considered withdrawn. GENERATOR BID Possible Bidders — Members were asked to submit names of possible bidders for the Generator project. Jim Liddick asked that an "Invitation To Bid" be sent to Jim Reilly - Reilly Electric, Tel. (508) 230 -8001, FAX (508) 230 -8885. Bid list due 2- 12 -02. CIP UPDATE Ken Gay to attend the first Capital Improvements Committee Meeting this Thursday, January 31, 2002 at Town Hall. FISHER RICHARDSON HOUSE PROJECT Access — Mike Ahern provided MBC with key and security code to Fisher Richardson House. Period of Preservation - Ken Gay met on site earlier that day with Preservationist Tom Paske and Architect James Bright. The house reflects different time periods of construction. Need to meet with MASSHC to establish what era house should be restored to. Structural Engineer - James Bright indicated that Wayne King of Ocmulgee Associates would be the Structural Engineer for this project. Mr. King needs to visit site for further review. MBC to set up a meeting between Eric Gradoia (MASS HQ and James Bright Architect as soon as possible. Archeological Requirements — MBC members raised concern regarding the limited amount of funds available to cover cost of an Archeological Study should one be required. QUALTERS MIDDLE SCHOOL Window Conflict — MBC received a cost proposal received from Wallace Floyd Design Group to provide a cost estimate to fix inoperable windows at QMS. WFDG fee structure includes a lump sum fee plus reimbursable. MBC is waiting for response from Gale Associates. David Young suggested MBC forward a letter to Gale on this issue noting the Town would be acting on other proposals next week. Response would be needed prior to that time. INVOICES TCI — Generator Replacement — MHS Invoice #1- $2,379.00 - Status: HOLD for further information. TCI — Generator Replacement - MHS Invoice #2 - $738.00— Status: HOLD for further information. Allegra Printing — MHS Generator Bid Documents MOTION to recommend payment to Allegra Printing in the amount of $305.82 for 12 copies of Plans and Specifications for the Generator Replacement Project. DY /JL: Passes 5 -0. Gale Associates — Jordan Jackson Elementary MOTION to recommend payment in the amount of $1,000 for services related to ongoing roof litigation expenses. DY /WM: Passes 5 -0. W.B. Mason — MBC Office Supplies MOTION to recommend payment in the amount of $12.78 for miscellaneous office supplies. DY/WM: Passes 5 -0. Wallace Floyd — QMS MOTION to recommend payment of invoice #5 in the amount of $415.79 for services provided November 1, 2001 through December 31, 2001. DY /JL: Passes 5 -0. Wallace Floyd - MHS Invoice #7 — $756.06 - MBC to forward follow -up letter to WFDG and request dates of work performed. MBC sent a previous letter requesting this same information on Oct. 25, 2001. Status: HOLD for further clarification. Wallace Floyd — MHS Invoice #10 — $2,931.22 - Services provided December 1, 2001 through December 31, 2001. Status: HOLD for further clarification. Meeting adjourned at 10:00 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Cler1. Date