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Home My WebLink AboutMBC Minutes 2/12/2002i U� r V V TOWN OF MANSFIELD Q Fr Municipal Building Committee Meeting Minutes of February 12, 2002 J U Mem erg Pre',90 t I Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay (7:40 PM), James Liddick (7:40 PM), William Moore, and Eleanor McCarter, Secretary Meeting Opened at 7:40 PM. CAPITAL IMPROVEMENTS COMMITTEE General Update — CIP Representative Ken Gay highlighted that funds to construct a new Water Treatment Plant (estimated at $6 million dollars) would be on the warrant list to vote at Annual Town Meeting Spring, 2002. Construction of the new water treatment plant was included in Phase 1 of the FMDW (Fire Dept. /MEMA/DPW/Water Dept.) Facilities Study completed by CSS Architects in June 2001. FISHER - IRICHARDSON HOUSE General Update — Based on a recent site visit (1- 29 -02) attended by Tom Paske, James Bright and Ken Gay, Member Gay commented that the inside of the house currently reflects different eras. Architect needs direction as to what "time period" the Fisher Richardson House should be preserved to. James Bright - Architect, Tom Paske - Preservationist, and MBC Member Ken Gay met with Eric Gradoia -MASS HC (2 -8 -02) to clarify time period and additional questions. Photo Documentation - Tom Paske acquired photos on disc showing the structure of the Fisher - Richardson House during various time periods. Ken Gay currently has MBC copy of disc of these photos for project file. Archeological Survey — Architect needs to determine whether an archeological survey will be required by MASS -HC, and if so to what extent. Tom Paske and Ken Gay plan to visit site later this week to investigate and determine level of clearance under floor joists. Photos will betaken to document existing condition. Chimneys— Chimney caps needs to be raised to allow ventilation and reduce moisture. Ken Gay reported a structural crack in one chimney. Windows — Current windows are not operable. Existing window glass is intact. MBC opinion was that the repairs to windows are low priority at this time since they are fairly weather tight and could be done at a later date. Well Pole — MBC raised safety concerns regarding an existing well pole. Ken Gay suggested pole be removed by Town DPW staff. Prevailing Wage Rate Sheets — NBC Office forwarded prevailing rate sheets for the Fisher Richardson Project to James Bright Architect earlier this week. The prevailing wage rate sheets will be included in bid documents. JORDAN JACKSON ELEMENTARY SCHOOL Settlement Agreement —MBC members were provided draft copy of the Settlement Agreement by Town Managers Office. Town Manager advised MBC of plans to add the following items to the final agreement: • Item #9 - Grainger, Titan, and Gentek Inc. to split total payment of VOK to the Town of Mansfield for cost to hire Gale Associates to perform annual roof inspections. • Titan Roofing agrees to extend warranty 10 years and upgrade another 5 years if inspected after 5 years. • Claim is not dismissed until roof topcoat is complete and deemed satisfactory to Town. • Top Coat Installation — To be completed Spring, 2002. GENERATOR REPLACEMENT PROJECT (MHS) Pre -bid Walkthrough — Rich Feeley -MBC Chairman, Eleanor McCarter -MBC Secretary, Walter Parker - School Bldg & Grounds Manager, and Moe Goyle -TCI attended the pre -bid walkthrough held on Thursday, February 7, 2002. Two potentials bidders attended. Mr. Parker noted that other bidders had visited the site earlier that week. • Gas fueled unit vs. Diesel fueled unit — During walk through bidders indicated that small gas unit would be significantly more costly than a diesel fueled unit. Decision was made to add Alternate No. 1 to include install one 600 gallon diesel fueled unit in lieu of gas unit and delete all gas related piping work. • Air Quaft — Questions raised as to whether an Air Quality Permit is need for this size gallon diesel unit. David Young expressed concern regarding emissions. TCI needs to verify requirements. • Transfer Switch — MBC learned there were no specifications written for the transfer switch. Switch is shown on drawing. TCI needs to provide by addendum. • Bid Opening - Decision was made to push back date of General Bid Opening to February 26, 2002 to allow bidders sufficient time to review addendum. • Key shut off - TCI raised question from bidder as to whether Fire Dept. requires a "key shut off for generator". MBC to follow up with Lt. Towne, local Fire Inspector. MHS TRACK/FIELDS PROJECT Project Budget Summary — MBC has repeatedly requested a Project Budget Summary be submitted by the School Dept. since October, 2001. MBC scheduled a tentative meeting with Mansfield School Superintendent (to be held 2- 26 -02) to discuss school financial issues. Mr. Lynch responded to MBC earlier that day that the budget summary would be provided to MBC at the Feb. 26th meeting Per Mr. Lynch, for MBC to obtain a copy of the budget summary in advance of the Feb. 26 meeting, Rich Feeley needs to contact School Superintendent's Office. MANSFIELD HIGH SCHOOL Pumping Station — Per Rich Feeley's recent conversation with Michael Callahan, he has reviewed pumping station specification and agrees electrical work falls under JTC's contract. JRW to forward a working drawing submittal to TCI for their approval. Cable needs to be 18" under ground surface. Architectural As- Built— JTC forwarded documents to WFDG for review. Review still in progress. Electrical As- Builts — One approved copy. Need additional copies from JTC. Demand for Direct Payments - Status • General Mechanical — Currently legal dispute between JTC and General Mechanical delaying resolution to demand for direct payment. Chairman advised Michael Callahan to call Wallace Floyd to clarify why Change Order #233 was previously rejected. • Debrino Caulking — Letter of withdrawal still not received. • Norfolk Mechanical — Following unsuccessful attempts to contact company by phone, MBC sent a certified letter to Norfolk asking status of claim. Receipt was signed as reed by Norfolk. No further information received. Company appears to be no longer in business. • Costa Bros. — MBC received a letter withdrawing Demand for Direct Payment. QUALTERS MIDDLE SCHOOL Final Occupancy Permit • Home Economics Station -School Dept. needs to complete installation of one handicap workstation in home economics in order for Building Inspector to issue Final Occupancy Permit at QMS. Need to follow up with School Dept. This is the only remaining occupancy permit issue at QMS. INVOICES The Sun Chronicle — MHS (Generator Replacement Project) MOTION to recommend payment to Sun Chronicle in the amount of $187.44 for cost of legal advertising. "Invitation to Bid" ad for Generator Replacement Project ran in January 28, 2002 issue of The Sun Chronicle newspaper. VVI"Y: Passes 5 -0. Allegra Printing — MHS (Generator Replacement Project) MOTION to recommend payment to Allegra Printing (Invoice #19849) in the amount of $156.72 for six additional copies of plans and specifications. DYJL: Passes 5 -0 Allegra Printing - MHS (Generator Replacement Project) MOTION to recommend payment to Allegra Printing (Invoice #19899) in the amount of $156.72 for six additional copies of plans & specifications. DY /JL: Passes 5 -0. Davey Associates —MHS MOTION to recommend payment to Davey Associates in the amount of $500.00 to provide a written structural evaluation of Stairwell #6 in -fill. DY /JL: Passes 4 -1. Member Moore opposed. Hill & Barlow — Jordan Jackson Elementary Invoice #129101 Professional Services through July 31, 2001 $171.75 Invoice #130537 Professional Services through August 31, 2001 $253.36 Invoice #132559 Professional Services through September 30, 2001 $ 37.50 ( Invoice #135283 Professional Services through November 30, 2001 $173.50