HomeMy WebLinkAboutMBC Minutes 2/19/2002l �
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TOWN OF MANSFIELD
Municipal BuildingjCpmm4ttee -lj
Meeting Minutes of February 19, 2002
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Members Present: Richard Feeley, Chairman (83.0 PM), I)avid `dung, Clerk,
Kenneth Gay and Eleanor McCarter
James Liddick and William Moore - Excused Absence
Meeting commenced at 8:20 PM.
MANSFIELD HIGH SCHOOL
Project Close out — JTC failed to meet previous agreement (made 12- 18 -02) to complete
all contract work by a January 15, 2002 deadline. JTC has completed a limited amount of
the work required. MBC issued follow up letter to JTC on 2 -14 -02 extending deadline to
finish to February 26, 2002. If JTC fails to complete work by this time, WC plans to
deduct the value of this work from JTC's final payment requisition and closeout the
project.
GENERATOR REPLACEMENT (MHS)
Plans & Specs. — MBC requested local Fire Inspector review generator bid documents
and verify that code requirements were addressed. Response from Lt. Towne was
received 2 -19 -02 and forwarded to TCI. MBC to follow up with TCI as to whether
additional information needs to be provided to potential bidders.
BUDGET
School Projects — MBC noted several discrepancies in the project budget summary
submitted by Lincoln Lynch - School Business Manager. Summary for the MHS Locker
Room does not reflect all expenses incurred to date and included some items that were
not approved by MBC. MBC is scheduled to meet with School Superintendent and
Lincoln Lynch on February 26, 2002 to discuss further.
MBC Dept. Budget — MBC Chairman and Clerk to meet with Town Finance Team on
Thursday, February 21, 2002 to review FY 2003 MBC department budget request.
FISHER RICHARDSON HOUSE PROJECT
Site Visit - Due to short notice given to MBC, Committee members were unable to attend
a site visit with Tom Paske- Preservationist and Eric Gradoia -MASS HC on Wednesday,
February 13, 2002. Based on phone conversation with Paske on 2/19/02, investigation to
determine extent of archeological work that may be required prior to construction is
ongoing. T. Paske checked area underneath three sections of floorboard. At least one 6"
x 6" floor joist currently rests on ground and shows significant insect damage. This
needs to be replaced. If replaced under the same conditions, Paske estimated a new joist
could deteriorate again over a 30 -year period. Architect exploring option to lower grade
in this area to avoid having joist rest directly on ground surface. Eric Gradoia took
photos of floor area and cellar. Paske noted the cellar could require some archeological
review. Paske to schedule meeting with the State Archeologist at MASS HC later this
week. MBC asked to be advised, when the meeting is set.
Insurance Requirements - James Bright Architect forwarded FAX to MBC requesting
information on Town's insurance requirements to include in contract documents. WC
Secretary followed up in -house and contacted the Town's insurance carrier (Mark
Cuddy) to locate the necessary information. M. Cuddy was on vacation this week. Still
looking for additional information on this.
Sample Contract - J. Bright asking whether sample contract is available to be used for
Specifications or use standard AIA version. MBC agreed using AIA document A101
1987 addition was fine, as this was used in previous projects approved by Town Counsel.
OTHER
MCCPO Course Registration — MBC Secretary to attend Supplies and Services
Contracting course offered by the Office of the Inspector General. Date of course is
February 27 - March 1, 2002. Cost of course registration is $300.00.
LITIGATION UPDATES
Qualters Middle School
• Erin Kelly Claim - (2- 19 -02) Copied and mailed complete AIA Document A201
requested by John Davis - Town Legal Counsel (Pierce Davis & Perritano).
• Window Conflict — Need response from Gale Associates re: cost estimate. Issue
pending.
Jordan Jackson Elementary
Roof Mediation Claim —MBC received a copy of a draft Settlement Agreement.
Members Young and Moore e- mailed comments to John D'Agostino to forward
to Max Volterra. To date the agreement has not been signed. Need to request
status update from Max Volterra about final agreement and progress made to
install topcoat during the Spring of 2002.
Meeting adjourned at 10:00 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
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David Young, erk
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