HomeMy WebLinkAboutMBC Minutes 2/26/200241 Stu ";
C' c TOWN OF MANSFIELD
i ;? �'i'�i l; f''' Municipal Building Committee
Meeting Minutes of February 26, 2002
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Members'Pre§{ent `Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, William
Moore, David Young and Eleanor McCarter
Attendees: Michael Callahan, J.T. Callahan & Sons
Walter Parker, School Building and Grounds Manager
Lincoln Lynch, School Business Manager
John Moretti, Superintendent Mansfield Schools
Meeting commenced at 7:30 PM.
MANSFIELD HIGH SCHOOL
General Mechanical/COP#233 — A financial dispute between John T. Callahan and his plumbing
subcontractor is currently holding up MBC from closing out the high school renovation project.
Michael Callahan provided a copy of Change Order Proposal #233 to the MBC in the amount of
$6,657.00 for discussion. C.O.P. #233 includes T &M work to install offsets to tie in the new
ceiling ventilation diffusers due to new ceiling grid layouts. Rich Feeley advised Mr. Callahan
that the Engineer (TCI) determined this work was owned by contract and TCI had previously
rejected COP #233. (Rejection of this COP is referenced in MBC Meeting minutes dated 1 -21-
02.) Michael Callahan requested that MBC provide a copy of TCI's rejection letter to JTC so
they can follow up with the subcontractor on this issue. Michael Callahan noted that he had
invited General Mechanical to attend that night's MBC Meeting, but received no response.
Electrical Issues — Per Walter Parker, the electrician (JRW) still needs to install two fixtures in
the auditorium ceiling. Contractor has had fixtures on order for some time. Mr. Parker noted
School Dept. is currently changing the type of fixture on new doorways.
Tagging — Walter Parker reported that the electrical sub - contractor (JRW) completed the
necessary marking at circuit breaker panels as required by building code earlier this week.
Pumping Sg tation — Per local Electrical Inspector, the current electrical condition in the pumping
station does not meet Code requirements. A meeting was held on site this past week with the
General Contractor (JTC), Electrical Sub - contractor QRW), Engineer, Dick Carney (TCI) and
Local Building Inspector. At that time, JRW agreed to complete necessary electrical work as
discussed per contract.
Fire Alarm Panel — Per Walter Parker, the School Dept. has paid a number of invoices to
Seimens for work related to the fire alarm panel that is owned by the electrical sub - contractor
(JRW) per contract. School Dept. would like to recover this cost. Rich Feeley spoke with John
Jacovitz, Jr. at JRW earlier this week. Mr. Jacovitz agreed that JRW owned the costs incurred by
the School Dept. Rich Feeley asked Walter Parker to forward a memo to MBC summarizing
costs incurred and attached the correlating invoices previously paid by School Dept. JRW will
then address the issue of payment owed to the Town.
Operation & Maintenance Manuals — JTC resubmitted O & M documents to WFDG for
approval. Still waiting for response from WFDG.
Architectural Affidavits — Waiting for WFDG to review and approve.
Release of Liens — General Mechanical's Demand for Direct Payment is only outstanding issue
at this time.
Electrical As -Built Drawings — During this meeting, the MBC gave Walter Parker four copies of
Electrical As -Built Drawings of MHS. Chairman asked Walter Parker to return transmittal form
for the drawings.
LOCKER ROOM RENOVATION PROJECT
Occupancy Permit — MBC questioned Walter Parker about the status of a Final Occupancy
Permit for the Locker Room Renovation Project. Per Mr. Parker stated this area still requires a
final inspection by local inspector to receive Final Occupancy Permit. Need to follow up with
Nick Riccio as to how soon this inspection could take place.
Additional Expenditures — Mr. Parker presented a number of expenses to MBC for funding
consideration that were related additional work in the locker room area. MBC was not advised
of these costs prior to the work being performed. During discussion with Mr. Moretti, Lincoln
Lynch and Mr. Parker, the MBC expressed opinion that approval of these costs would exceed the
$25K amount appropriated for this in -house project. A Locker Room Project Budget Summary
prepared by the School Dept. did not match ABC's records of expenses paid to date. Lino
Lynch needs to investigate issue further. Mr. Moretti stated he understood ABC's financial
position and agreed that future expenses incurred in the locker room (exceeding the $25K
threshold) would be charged to School Building & Grounds operating budget.
MRS TRACKNIELDS PROJECT
Request for Direct Payment(Advanced Polymer Technology Corporation - Rich Feeley
questioned School Dept. re: status of a Demand for Direct Payment recently received by the
Town by a subcontractor. Line Lynch needs to follow up regarding the status of a withdrawal
letter from the Subcontractor.
Track Update:
Quest needs to resurface track
• Track Paving Schedule — Per Line Lynch, DPW needs to install another layer of asphalt
to the track prior to installation of rubberized track topcoat. Quest Sports plans to install
the rubberized topcoat in May 2002. Color of topcoat chosen by School Dept. is red.
MBC questioned plans to correct previous damage to track surface. Quest needs to repair
a dipped area on the far side of track caused by a crane.
• Safety Concern - David Young reported that the crushed stone currently lining the inside
of track fencing is being kicked loosely onto the track surface causing a trip hazard for
it's users. Mr. Young added that over time this material could also cause damage to the
final topcoat once installed. Suggestion was made to replace crushed stone with a finer
material or at minimum pave the walkways at gate access areas.
Field Update:
•
Line Lynch noted that Quest Sports would be adding more rubber to the field and fluffing
the surface.
EAST STREET FIELDS —
Budget Status — Line Lynch advised members of the MBC that budget for this project was
running very tight. Based upon past Town Meeting votes the School Dept. has $96K in
appropriations available for the East Street Field project.
Irrigation System - School Dept. is currently exploring funding options to install an irrigation
system for the proposed East Street fields. Estimated cost is $80K. Irrigation needs to be
installed prior to installing new fields. School Dept. noted that Spring sports would be allowed
to use the East Street field this season in its current condition.
On -site Storage — Mr. Moretti noted that DPW had removed 4 -5 truckloads of screened loam off
site. DPW needs to replace the same amount of screened loam when it comes time to install new
fields at East Street.
Baseball Field — Rich Feeley expressed strong opinion in support of relocating the Varsity
Baseball field omitted from MRS Project and installing the same at East Street. As a safety
factor, MBC members strongly urged Mr. Moretti to consider installing fencing around Varsity
Baseball field as was in the original plan. Mr. Moretti commented that the field design was
previously discussed with Athletic Director Margaret Conaty. Based on this discussion, the
School Department opinion is to maximize the use of the field space. Mr. Moretti added, that to
install fencing at the outfield would restrict multiple use of the field, therefore no fencing was
planned.
JORDAN JACKSON ELEMENTARY
RoofLiti ag tion — MBC is still waiting to receive a copy of the final signed Settlement
Agreement (from June 26, 2001 mediation). MBC asked John D'Agostino to request a written
status update from Max Volterra about ongoing roof litigation activity. No response to date.
Roof Repair - Walter Parker advised that a representative from Topcoat was on site last Friday
(2- 22 -02). Per the Settlement Agreement, the contractor will begin roof repairs this Spring 2002.
Roofing Schedule - Due to the type of work, all agreed that the roof repair work should not begin
until after school is dismissed for the summer. Mr. Moretti noted the last day of school would be
June 17, 2002. David Young also commented that in order for the contractor to proceed with
roof work, the outside temperatures must be a minimum of 45 degrees per the specifications.
Project Funds — MBC Chairman commented that there were funds remaining in the Jordan
Jackson Project Account, which are being utilized to offset expenses relating to roof litigation.
Rich Feeley advised Mr. Moretti that this money was not available to the School Dept. at this
time to defray other school expenses. Roof repairs must be completed and accepted by the Town
prior to evaluating future school expenditures at Jordan Jackson proposed by the School Dept.
MBC Chairman reiterated that any future proposed expenditures would require prior written
approval from SBAB.
Project Audit —MBC Secretary questioned a recent public statement made by a Mansfield
resident that the Jordan Jackson project was closed. MBC Chairman and Town Accountant
confirmed that this statement was not true. As of this date, the Jordan Jackson Project is not
closed due to ongoing roof litigation and therefore has not been turned in for a final audit.
GENERATOR REPLACEMENT PROJECT
Bid Opening — Error found on Form for General Bid caused change in bid opening date. Form
was missing provision (line) to acknowledge Addenda and Alternates. Based on advice from
Inspector General and Attorney General's Office, MBC Secretary rescheduled General Bid
Opening date to March 5, 2001. NBC issued Addendum #3 with revised Form for General Bid
to also include Alternate No. 1 bid price. All Bidders of Record and Town Clerk's Office were
notified.
FISHER RICHARDSON HOUSE
Site Visits - Tom Paske contacted the MBC Office earlier this week to notify that he would be on
site reviewing conditions.
Archeological SurveX MANSF-HC needs to determine how the property will ultimately be
used. Per Tom Paske, the scope of the archeological survey would be based upon designation of
how property would be utilized. MANSF -HC response would determine archeological
requirements. If the underground is disturbed an archeological survey would be required. State
Archeologist plans to visit the Fisher - Richardson House with Tom Paske in the future.
MINUTES — Review /Approval
Motion to approve Meeting Minutes of July 6,1999. WM /KG: Passes 5 -0. JI -ABSENT
Motion to approve AMC Meeting Minutes of July 13, 1999. WM/KG: Passes 5 -0.
OTHER
FY2003 MBC Budget - Richard Feeley and David Young attended a meeting with Town
Manager and Finance Team (2- 21 -02) to review NBC's FY2003 Budget Request. In addition to
MBC's original budget submitted earlier, the MBC was asked to submit an impact summary to
the Town Accountant showing two other options; a level funded budget and a 10% reduction in
the overall budget. Chairman was advised that a meeting with the Finance Committee would be
scheduled at a later date.
Meeting adjourned at 9:50PM.
Respectfully submitted,
Eleanor McCarter, MBC Secretary
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David Young, Clerk / Date