HomeMy WebLinkAboutMBC Minutes 4/9/20021
TOWN OF MANSFIELD
MUNICIPAL BUILDING COMMITTEE
Meeting Minutes of April 9, 2002
Mein O 9, Present, E J1&i hard Feeley, Chairman, Kenneth Gay, William Moore, and Eleanor
McCarter, Secretary
James Liddick and David Young - Excused Absence
L Q�i `U t
Meeting Opened at 8:00 PM.
MANSFIELD HIGH SCHOOL
General Update — As of this date, JTC contract work remains incomplete. AMC received a copy
of correspondence from Wallace Floyd (dated March 11, 2002) that identified various items as
incomplete and requests that JTC revise and resubmit for approval.
General Mechanical — An unresolved financial dispute between J.T. Callahan and General
Mechanical resulted in a Demand for Direct Payment sent to the WC in the amount of
$51,772.12. Per M.G. L. Chapter 30, Section 3917, the MBC forwarded a letter to the Town
Treasurer earlier this week requesting an escrow account be set up to hold this amount of money
until the dispute is resolved. If the escrow account is not set up, WC can not make future
payments to JTC.
Automatic Door Controls — MBC received recent correspondence from Walter Parker regarding
problems with the automatic door controls at the high school. Rich Feeley noted that the
problem was a warranty issue. Walter Parker needs to send a notice to J. T. Callahan to have the
problem addressed.
Unit Ventilator issues — Correspondence received from School Building and Grounds
Department reported continued problems with operation of Unit Ventilators. NBC Chairman
noted this was a warranty issue and needs to be addressed by J.T. Callahan & Sons.
GENERATOR REPLACEMENT PROJECT _
General Update - MBC Chairman and Secretary met with Michael Lamkin (President) and
Gerry Caron (Project Manager) from Freedom Electrical on Thursday, April 4, 2002. Mr. Caron
delivered all required contract documents. Rich Feeley clarified miscellaneous questions about
contact names, school hours, on site check -in procedures etc.
Contract Agreement - A contract between the Town of Mansfield and Freedom Electrical
Company of Fitchburg, MA has been executed for this project. MBC Office has all necessary
Contract Documents (i.e. Performance & Payment Bonds, Non Collusion Form, Certificate of
Insurance etc.) on file. Bid Bonds from the remaining were returned after the contract with
Freedom was signed.
Generator — Mr. Lamkin advised that Freedom Electric had a 15OKW Generator unit on hold
with a manufacturer. They will proceed with ordering the unit as soon as they receive the signed
contract agreement from the Town.
Shop Drawings — Gerry Caron commented that shop drawings are expected to be in by end of
this week. Rich Feeley advised that shop drawings and correspondence should be sent to the
MBC Office. MBC will forward drawings to TCI and request review and approval.
OTHER
Office Renovations /MIS Department — Lou Costa previously asked the MBC about relocating
the current MIS Office space located on the 3`d Floor of Town Hall to the Basement Level of
Memorial Hall. Modifications of the Memorial Hall have not moved forward due to written
plans not provided to MBC and insufficient funds available to do this work. Ken Gay
commented that Special Projects Manager, Mike Ahern recently hired an Architect for
approximately $600 to do some design work for this project.
QUALTERS MIDDLE SCHOOL
Window Conflict — MBC is moving forward with recommendation to Town Manager to enter
into a Contract Agreement with Gale Associates to provide professional services needed to
pursue legal action for this claim. The name of the Town's awarding authority and street address
need to be corrected on the Agreement prior to Town Manager's signature approval. MBC needs
to inquire whether Gale Associate has an Architect on staff that would be available to testify on
the Town's behalf that Keyes Associates did not follow Standard Industry Practice of an
Architect with regard to contract administration involving installation of the windows.
JORDAN /JACKSON ROOF
Draft Settlement Agreement — According to the MBC Secretary, the final Settlement Agreement
was signed by the Town Manager. Members of the Committee were very disturbed to learn that
the revised wording changes recommended by the MBC were not incorporated into the draft
Agreement. Ken Gay asked that a letter be written to the file stating that recommended changes
to the Agreement suggested by MBC members were not incorporated.
FISHER- RICHARDSON HOUSE PROJECT
General Update — James Bright continues to work on contract documents. Eric Gradoia (MASS -
HC) forwarded a qualifications requirement statement as previously discussed. Question
regarding what "Time Period" the House should be restored (i.e. siding) to will not be addressed
during the course of this project due to lack of funds.
INVOICES
BNI Building News — MBC Printing
MOTION to recommend payment to BNI Building News in the amount of $44.00 for blank
AIA Documents needed for Generator Project. WM/KG: Passes 3 -0.
Hill & Barlow — Jordan Jackson Elementary
MOTION to recommend payment to Hill & Barlow in the amount of $225.00 for mediation
services relating to the Jordan Jackson Roof. WM/KG: Passes 3 -0.
Meeting adjourned at 9:00 PM.
Respectfully submitted
Eleanor McCarter, Secretary
David Young, erk
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