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HomeMy WebLinkAboutMBC Minutes 5/21/2002!. 1 rlr r,�e TOWN OF MANS 4 LD Municipal Building Committee Meeting Minutes of May 21, 2002 Zi V ✓I Mom berg ptesent ' ,kichard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James L�iadick (8:45), William Moore and Eleanor McCarter, Secretary Attendees: Walter Parker, Mansfield Building & Grounds Manager Meeting commenced at 7:40 PM. MANSFIELD HIGH SCHOOL Mechanical Inspection — Walter Parker reported that he and Ken Gay planned to attend the mechanical inspection walkthrough scheduled for earlier that day, however no one had checked in with the Bldg & Grounds Office. A school maintenance worker reported later in the day seeing Phil Ricci (prior JTC superintendent) walking around in the building with another person. Mr. Parker was unable to verify whether the inspection occurred. MBC Office left message with Nick Riccio, Building Inspector (5/22/02) to confirm with MBC whether or not a mechanical inspection of the high school took place, and if so, what was the outcome. Heating Unit Ventilator No .3 — Walter Parker reported that heating ventilator No.3 (located in dry food storage area) had not worked properly since installed. Mr. Parker stated that the unit continues to trip out. The MBC decided to send a letter to JTC notifying that the unit is defective and must be repaired with a two week time period. In addition MBC members agreed a dollar value of $10K would be withheld from JTC until the problem with the unit ventilator is resolved. JRW /Signet issues — MBC decided to send a letter of notification to JTC regarding a number of electrical contract items (see list below) that remain incomplete. MBC agreed to hold a dollar value of $15K until JRW Electrical completes all outstanding contract work. • Clarity problems with intercom system at several locations • Service Calls - Cost incurred by School Dept. over a one -year period (estimated at 10K) • Missing phone jacks • Lighting at two main exits • Clocks not working consistently • Missing Assistive Listening System • Insufficient As -Built Drawings - Walter Parker noted that newly installed electrical work was not identified on the Electrical As -Built previously approved by the Architect Interior Sienage — David Young asked Walter Parker whether the School Dept. had ordered missing room signage. Mr. Parker responded he had not taken any action on this item. Architectural As -Built Drawings /Operation & Maintenance Manuals — Sue Michael Brown advised the MBC Office that Wallace Floyd would not release final closeout documents until the MBC processes outstanding WFDG invoices. MBC responded to WFDG that the delay in processing four WFDG invoices was due to discrepancies in the back up provided by WFDG. Architectural As- Builts have been reviewed and approved with the exception of chairlift. Cove base in Boy's Toilet - David Young commented that contract work in Boy's Bathroom appeared to be incomplete. Per Walter Parker installation of cove base material in the boy's bath noted was not JTC contract work. Final Requisition for Payment — Rich Feeley questioned whether the Committee would need further WFDG services in order to process a final payment requisition far.JTC. David Young stated that WFDG's stamp on J.T. Callahan's final Application for Payment would be necessary for future auditing purposes. GENERATOR REPLACEMENT PROJECT General Update: • Automatic Transfer Switch — ATS was scheduled to arrive Friday, May 17, 2002. • Generator — Delivery date for the (1) 150KW "Superior" brand generator was on schedule to arrive July, 2002. • Shop Drawings — Freedom Electric forwarded Shop Drawings of Doors, Frames, Paint, Studs, and Sheetrock to the MBC. MBC Office forwarded all Shop Drawings to TCI (5/17/02) for review and approval. QUALTERS MIDDLE SCHOOL Unit Ventilators - Units have not worked properly since installation. Walter Parker contacted Keith Korell at Johnson Controls to address the ongoing problems with UV No. 13 and UV No. 14 located in the Administration Office. Two technicians from Johnson Controls were on site reviewing the system again this week. Johnson Controls owns cost of repair. Handicap Workstation/Home Economics — Lincoln Lynch, School Business Manager advised Rich Feeley that Walter Parker would be instructed by the School Dept. to install the handicap work station needed to meet ADA code requirements in the Home Economics classroom. Window Litigation — Gale Associates was investigating costs involved to correct inoperable windows installed at QMS as requested by the MBC. Ed Stewart (Gale Assoc.) contacted the MBC Office and requested a copy of the original window shop drawings signed by Ron Ashton. Although, the MBC had requested Keyes and /or JTC provide the signed shop drawing on several prior occasions, to date no one had been able to locate these drawings. Depositions - Attorney Sue Jacobs, Town Counsel, scheduled Bob Vogel, Ron Ashton, and Dan Freeman for depositions on Friday, June 7, 2002 at Noon. JORDAN JACKSON ELEMENTARY RoofRepair Project —Ed Stewart advised the MBC Office that Gale Associates plans to schedule a Coordination Meeting with regard to roof testing. Max Volterra forwarded a contact list to Ed Stewart, Gale Associates of all parties that should be included at the meeting. Town Consultant /Contract Agreement —Based upon a Settlement Agreement signed June 2002, parties associated with the roof repair litigation (Grainger, Titan Roofing and Gentek) agreed collectively to pay the Town a sum of $10,000.00 to apply to the Town's cost to hire Gale Associates to monitor work associated with the roof repair. MBC received correspondence from Gale Associates indicating a fee of $19,630.00 indicating that the fee did not include Construction Administration services. Rich Feeley to follow up with Town Manager regarding possible additional fees. Funding Request - School Dept. asked the MBC whether the Committee was in a position to release funds from J/J account to be used to install sprinkler system at East Street. The MBC responded that no funds could be released at that time from the project budget due to continued expenses being incurred as a result of ongoing roof litigation. FISHER- RICHARDSON HOUSE PROJECT General Contract Documents — James Bright Architects submitted a draft copy of the project plans and specifications to the MBC on May 17, 2002. David Young reviewed the draft documents and noted a number of revisions. Ken Gay took the draft documents home that evening to review and planned to return the original copy to the MBC Office by the end of the week. Correspondence — MBC Secretary noted a copy of MBC Meeting Minutes (dated 3/26/02) that included information on the Fisher - Richardson Project was forwarded to Jeri Davis for distribution to members of the Mansfield Historical Commission. WATER TREATMENT FACILITY AND WELLS PROJECT Associate Member - MBC discussed possible a need to appoint an Associate MBC Member from the Water Department for this Project. Lee Azinheira asked to be on the May 28, 2002 MBC Meeting agenda. MEETING MINUTES — Review /Approval MOTION to approve MBC Meeting Minutes of April 9, 2002. KG/WM: Passes 3 -0 -2. David Young and Jim Liddick absent. OTHER Chairman's Update - Selectman's Office has not yet scheduled a time for Boards and Committee Chairmen to provide Quarterly Update to the Board of Selectman. Based on the current schedule, this will likely happen over the summer months (Earliest possible date would be June 12th). Phone System/Town Hall — Secretary advised MBC members that the phone system at Town Hall was upgraded. Some department phone numbers changed, however the MBC Department telephone number and FAX remained the same. INVOICES Hill & Barlow — Jordan Jackson Elementary — Roof Mediation MOTION to recommend payment in the amount of $150.26 to Hill & Barlow for Professional Services related to Roof Settlement Agreement. JL/DY: Passes 5 -0. W.B. Mason —MBC Office Supplies MOTION to recommend payment in the amount of $8.20 to W. B. Mason for miscellaneous MBC Office supplies. DY/WM: Passes 5 -0. W.B. Mason — MBC Office Supplies MOTION to recommend payment in the amount of $29.95 to W. B. Mason for miscellaneous MBC Office supplies. Amount of payment includes $17.70 credit for items previously returned. DY/WM: Passes 5 -0. WFDG Invoice No. 6 - QMS (Proposal to prepare Window Cost Estimate) The MBC had previously invited WFDG to submit a proposal to provide the Committee with a cost estimate to correct inoperable windows at QMS as a part of ongoing litigation claim. WFDG submitted an invoice to the MBC in the amount of $94.40. • MBC rejected payment of Invoice No. 6 because response to submit a proposal was optional, and not required per WFDG's Contract Agreement with the Town. MBC Office to notify WFDG regarding status of invoice. WFDG— Invoice #7 - MHS Extended Base Contract Members questioned a discrepancy billing hourly labor rates for services that were provided after Wallace Floyd's contract end date of Sept. 21, 2001 vs. a lump sum amount of $1,500.00 billed in Invoice #8 as part of the extended base contract that brought their contract to 100% complete. Invoice No. 7 in the amount of $756.06 was not recommended for payment. Rich Feeley to clarify billing questions with David Burson, WFDG. WFDG — Invoice #10 - MHS Extended Base Contract Invoice was previously held due to insufficient back -up from WFDG. MOTION to recommend payment to Wallace Floyd Design Group in the amount of $2,931.22 for Architectural Services provided Dec. 1, 2001 to Dec. 30, 2001. DY /JL: Passes 5 -0. WFDG— Invoice #11 - MHS Extended Base Contract MOTION to recommend payment to Wallace Floyd Design Group for a reduced amount of $1,011,74. MBC rejected a fee submitted for Davey Associates in the amount of $280.00 for Construction Inspection Services that were not performed, as there was no structural work involved with the Locker Room Modification Project. DY /JL: Passes 5 -0. WFDG — Invoice #12 - NMS Extended Base Contract MOTION to recommend payment to Wallace Floyd Design Group in the amount of $1,314.04 for Architectural Services provided February 1, 2002 to March 30, 2002. DY /JL: Passes 5 -0. ELECTION OF MBC OFFICERS MOTION to recommend Rich Feeley serve as MBC Chairman for the year 2002 -2003. KG/WM: Passes 5 -0. MOTION to recommend David Young serve as MBC Clerk for the year 2002 -2003. WA11/JL: Passes 5 -0. Meeting adjourned at 10:00 PM. Respectfully submitted, Eleanor McCarter, MBC Secretary David Young, Clerk �� Date � d