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Home My WebLink AboutMBC Minutes 6/18/2002TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of June 18, 2002 tl4Zembers P' es6ht; Richard Feeley, Chairman, David Young, Clerk, James Liddick, Kenneth �, t r Gay and Eleanor McCarter, Secretary William Moore — Excused Absence Attendees: Michael Callahan, J.T. Callahan & Sons Walter Parker, School Building and Grounds Manager Meeting commenced at 7:40 PM. MANSFIELD HIGH SCHOOL JTC /Application for Payment — Michael Callahan questioned payment approval to JTC for work performed at Mansfield High School. Request for payment was denied by the MBC due to JTC's failure to submit accurate paperwork and required documentation as previously requested by the MBC (i.e. signed change order No.'s 22 through No. 26 and re- numbered Application for Payment #26). Demand for Direct Payment/General Mechanical — Michael Callahan indicated he had a letter from General Mechanical stating the amount owed to General Mechanical was $20,797.00. MBC responded that the Town could not release any portion of these funds to JTC until General Mechanical forwards a certified written notice to the MBC indicating such reduction in dollar amount or withdrawal of their Direct Payment Claim. Town continues to hold $37,262.12 in escrow at this time. Heating Ventilator No 3 - Walter Parker stated that Heating Ventilator Unit No. 3 located at near the food storage area, was still not working. Michael Callahan to investigate using a different contractor to fix unit. Richard Feeley asked Walter Parker to explore Town's options to have the unit fixed, should JTC not respond in a timely fashion. Close -out Documents — WFDG needs to provide the following; O &M Manuals, Architectural As -Built Drawings, and Locker Room Affidavits (TCI & Davey Assoc.) MBC to follow up. QUALTERS MIDDLE SCHOOL Unit Ventilators — Problems continue with unit ventilator not working in Administration area. Temperature had dropped to 33 degrees and tripped freeze stat again last week. Walter Parker reported Johnson Control had been on site and installed a temperature sensor near the freeze stat bulb and found face by -pass damper linkage was bent. School Dept processed payment to Johnson Controls in the amount of $1,725.00 to repair all dampers and linkage as a result of the unit freeze -up. Issue of air conditioning unit not cooling area properly was also reported. Michael Callahan offered to contact McLaughlin to correct issue. MBC suggested School Dept. and JTC have a meeting with Johnson Controls, TCI and McLaughlin Mechanical to resolve unit ventilator issues. Visual Alarm and Horns not Synchronized — Per Walter Parker, it appears a number of units need to be modified to synchronize the devices. This issue needs to be addressed in order to obtain sign off from the Fire Dept. for a Final Certificate of Occupancy. Handicap Station/Home Economics — Unit is on site. School Dept. needs to install. Window Installation — A former JTC employee (Steve MacCaffrie) advised MBC that he was aware of problems with the windows at the time of installation. He said he walked away from the situation at that time. MHS TRACK AND FIELD PROJECT Project Scledule • Track Topcoat - Walter Parker reported the final topcoat was installed earlier that day. • Field Striping — Field striping was scheduled to begin next week Payment of Invoices — The MBC Office received and reviewed the following copies of invoices signed off by Mike Ahern, Special Project Manager: • $14,661.12 Aggregate Industries for track resurface. • $569.08 Rizzo Associates Invoice No. 57082 for inspection of finish pavement coat completed May 10, 2002. • $73,187.00 Cape and Island Tennis and Turf for track materials (rubber, binder, topcoat etc.) MBC had scheduled to meet with Lincoln Lynch- School business Manager and Mike Ahern - Special Projects Manager that evening to clarify questions raised prior to processing payment, however neither attended the MBC Meeting. Invoices still pending MBC approval. MBC to request the Town Accountant provide a Schedule of Bills Paid to Date and also ask the School Dept. to provide an up -to -date budget summary for discussion at the next MBC Meeting July 25, 2002. FISHER- RICHARDSON HOUSE PROJECT Contract Documents — Architect has incorporated changes as indicated by members of the MBC. Deed Restriction — MASS -HC agreed to allow the Deed Restriction to be amended to include "based on Town's appropriation of funds" Board of Selectman is schedule to sign the amended document on June 19, 2002. MBC Office to record the Deed Restriction in Taunton Registry of Deeds. Copies of the recorded document to be given to Town Clerk, MASS -HC, MANSF -HC and MBC. Request for Proposal/Archaeological — James Bright Architect forwarded a copy of the cover letter for a request for proposal to provide archaeology services for comment. The MBC agreed with the wording as written. Architect to distribute Request for Proposal packets including the following information: • Copy of MASS -HC's letter to MBC from Brona Simon dated May 29, 2002 • A complete copy of Plans and Specifications • A copy of the property's National Register Nomination (Architect needs to obtain this from MASS -HC) Deadline to submit Proposal/Archaeology — Architect plans to allow a two -week timeframe to response to a Request for Proposal to provide an Archaeology Site Examination. WATER TREATMENT FACILITY AND WELLS PROJECT Request for Qualifications — Lee Azinheria, DPW Director was still working to complete a draft Request for Qualifications for MBC review. Conflict of Interest — Preliminary discussion raised that CDM may be working with Woodard and Curran to provided Design Services for this project. Due to David Young's employment at CDM and appointed member of the MBC, David was soliciting opinion from the Board of Ethics regarding his responsibilities should CDM decide to submit a bid. INVOICES Wallace Floyd Design Group —MHS Previous discrepancy was noted by MBC members regarding WFDG billing against percentage of contract vs. hourly rates. Per a conversation between Rich Feeley and Sue Michael Brown earlier that day, Invoice No. 7 in the amount of $756.06 would be withdrawn by WFDG. Wallace Floyd Design Group - QMS — Request for Proposal (Window fix cost estimate) WFDG previously submitted Invoice No. 6 in the amount of $94.40 for fees incurred by WFDG to prepare a response to a Request for Proposal. MBC advised David Burson WFDG that the response to submit a proposal was optional and not related to their current contract work, therefore the Town did not own this expense. Invoice to be withdrawn by WFDG. Wallace Floyd Design Group - NMS MOTION to recommend payment to Wallace Floyd Design Group in the amount of $490.15 for Professional Services provided April 1, 2002 through April 30, 2002. DY /JL: Passes 4 -0. Allegra Printing — MBC Printing MOTION to recommend payment to Allegra Printing in the amount of $42.31 for miscellaneous printing. DY /JL: Passes 4 -0. Gale Associates — Jordan Jackson Elementary School Recent billing statement from Gale Associates showed Invoice Number 0112312 as outstanding. To date, Gale Associates had not provided the necessary back -up documentation as requested by the MBC on a number of occasions. No action taken. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, Clerk Date " d J