HomeMy WebLinkAboutMBC Minutes 7/25/2002TOWN OF MANSFIELD
l� , �. Municipal Building Committee
`{ Meeting Minutes of June 25, 2002
Member's present:] � Richard Feeley, Chairman, David Young (late), Clerk, Kenneth .
Gay, James Liddick, William Moore and Eleanor McCarter,
Secretary
Meeting commenced at 7:30 PM.
MANSFIELD HIGH SCHOOL
Request for Payment - J.T. Callahan was previously scheduled to meet with MBC that
evening to review a revised Application for Payment. JTC did not attend this meeting or
provide the payment information previously requested by the MBC. JTC needs to submit
a revised Application for Payment to reflect the following modifications and back -up
documentation:
• Re- number Application for Payment Number 27 to be Application for Payment
No. 26 (Requisition was previously submitted out of numbering sequence.)
• Provide copy of signed Credit Change Order No. 24 /Seismic Clips no longer
required.
• Provide copy of signed Change Order No. 26/Punch List & Door 131E
• In Application for Payment No. 26 include the following Change Order Numbers;
#22, #23, #24, #25 and #26. (Note: CO #22, CO #23 and CO #25 were previously
approved by MBC but not requisitioned.)
JTC Outstanding Contract Items:
• Outstanding Electrical — Assistive Listening Devices were not provided by JRW
per Specification Section 16000. Clocks installed throughout school do not work
properly. Miscellaneous electrical contract work remains incomplete at this time.
MBC agreed to hold a $15,000.00 dollar value for this item until work is
complete.
• Demand for Direct Payment —Town currently holding $37,262.12 in escrow for
General Mechanical.
• HVAC No. 3 —JTC was issued a seven -day notice by MBC (May 23, 2002) to
correct this issue. Seven -day deadline to correct work expired June 7, 2002.
MBC was advised on June 14, 2002 unit was still not working. MBC agreed to
hold a $10,000.00 dollar value for this item until work is complete.
Wallace Floyd Design Group Outstanding Items:
• Operation and Maintenance Manuals — MBC currently waiting for Architect's
response regarding status of approval.
• Architectural As -Built Drawings —Documents were approved by WFDG but had
not been returned to the MBC as of that date.
• Locker Room Affidavits — WFDG needs to provide local Building Inspector with
final affidavits from TCI (Mechanical) and Davey Associates (Structural).
TRACK AND FIELDS PROJECT (MHS)
Payment of Invoices — Discussion opened regarding copies of three invoices forwarded to
the MBC for payment approval regarding Track & Field Project expenses. MBC rejected
payment approval for all three invoices due to missing back -up documentation. MBC
had sent a letter to Town Manager that week requesting payment to Rizzo Assoc.,
Aggregate Industries and Cape & Island Tennis and Turf, not be mailed until the MBC
reviews an up -to -date budget summary and proper documentation is provided. MBC
plans to meet with Lincoln Lynch and Mike Ahern on July 1, 2002 to discuss further.
FISHER - RICHARDSON HOUSE PROJECT
Deed Restriction Amendment — Based upon Town Counsel's recommendation, the Board
of Selectman signed an amended deed restriction adding language that requires the Town
maintain the Fisher - Richardson House property "pending Town's appropriation of
funds ". Some members of the Mansfield Historical Commission were not in support of
that amendment.
Recording Deed Restriction - MBC Office recorded the Deed Restriction at the Registry
of Deeds in Taunton, MA on June 20, 2002. A recording fee of $33.35 would be charged
to the project account. The Registry officer advised that a final copy of the deed would
be mailed to the MBC in approximately six weeks. MBC needs to provide evidence of
the recording to MASS -HC.
Grant Number — Per MASS -HC requirements, James Bright Architect needs to identify
the grant number associated with the Fisher - Richardson Project on the contract drawings.
MBC Office has made six attempts (e- mail /telephone) to contact Eric Gradoia to find out
this information. Still waiting for response.
Meeting adjourned at 9:00 PM.
Respectfully submitted,
Eleanor McCarter, Administrative Secretary
David Young, Clerk
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