HomeMy WebLinkAboutMBC Minutes 7/1/2002TOWN OF MANSFIELD
Municipal �
Meet ng Minutes of July 1, 2002
Members Present ; -„ Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, and
Eleanor McCarter, Secretary
William Moore - Excused Absence
Attendees: Michael Ahern, Special Projects Manager
Lincoln Lynch, School Business Manager
Meeting Commenced at 7:00 PM
GENERATOR REPLACEMENT PROJECT — MANSFIELD HIGH SCHOOL
Rental Unit — MBC Office was advised that the temporary generator being rented by the School
Department was removed from site that week. Walter Parker is on vacation this week.
MANSFIELD TRACK & FIELDS PROJECT
Project Budget — MBC previously alerted Line Lynch of a discrepancy found between dollar
amounts shown in the budget summary submitted by the school vs. actual dollars spent (per
Town Accountant's report). Line advised the MBC that the Town Accountant's figures reflected
labor costs provided by Mansfield DPW that were erroneously charged to the Track & Field
Project Account.
Direct Payment to Cape & Island — Mike Ahern, advised the MBC of a request for direct
payment from Cape & Island Tennis & Turf in the amount of $115,197.00. Rich Feeley noted
that the Town's contract is currently with Quest Sports. MBC advised Mike Ahern that payment
could not be processed without a letter from Quest Sports authorizing direct payment to Cape &
Island. Mike Ahern to request letter from Quest.
Project Schedule -Mike Ahern reported that all work is complete.
Track Warranty — MBC members questioned whether making a direct payment to the sub-
contractor would have any effect on warranty. Mike Ahern stated warranty was void.
Aggregate Industries, - Binder course of pavement is complete. Track is expected to be ready for
use on July 10, 2002.
Rizzo Associates — MBC questioned additional payment to Rizzo for inspectional services.
Mike Ahern explained that that Rizzo had completed the Scope of Work per their original
contract but that additional inspection services were required. Mike Ahern authorized this work
for an added cost of $569.08. MBC requested copies of inspection reports, but were advised
these were not available at that time.
EAST STREET FIELD
Material Storage - DPW installed trees and grass on the loam piles located at the corner of East
Street and Ware Street in an effort to reduce a dust nuisance experienced by the neighbors.
Project Schedule — Mike Ahern advised MBC of plans to begin construction of fields in mid -
August, 2002. MBC did not support moving forward with this work until some type of irrigation
system or means to water the grass is in place. Town funding for an irrigation system is pending
at this time and may be sought at Fall Special Town Meeting.
JORDAN JACKSON ELEMENTARY SCHOOL
Roof Color - Walter Parker, School Building and Grounds Manager selected new roof color.
Hill & Barlow — Jordan Jackson Elementary School/RoofLitigation
MOTION to accept a credit in the amount of $150.26 credited back to Town of Mansfield
for services not required by mediator.
FISHER - RICHARDSON HOUSE PROJECT
Archaeology Site Exam — Per grant guidelines the MASS -HC requires an archaeology site exam
of the Fisher - Richardson House property be done prior to general construction work. MBC
Office notified MASS -HC, MANSF -HC and Architect regarding only one response received by
the proposal due date, from Timelines, Inc. in the amount of $14,732.26. Original budget
established for this work was $10,000. MBC to request James Bright Architect document all
firms that were solicited to submit quotes whether or not they replied to our request and forward
a copy to the MBC Office.
Northeast Room Access — Architect had previously suggested use of plexi -glass material to be
installed at 3'6 "lieight at the doorway to permit viewing of exposed flooring. MBC to follow up
with Building Inspector whether this method was acceptable per code. Based upon further
discussion, MBC revised to 4 feet. MBC to notify James Bright of revised height.
Grant Number — MBC Office received a response from Eric Gradoia (MASS -HC) advising that
the grant number for the Fisher - Richardson House Project is 2213. MBC notified James Bright
to include that number on the contract drawings.
WATER TREATMENT FACILITY AND WELLS PROJECT
Request for Qualifications — The MBC Office was advised by Lee Azinheira, DPW Director due
to time constraints he had asked Kurt Gaffney, Water Operations Manager to complete drafting a
Request for Qualifications to provide Design Services for this project. MBC to needs to review
final draft and coordinate advertising responsibilities.
INVOICES
Rizzo Associates — MHS Track and Fields Project
MOTION to recommend payment to Rizzo Associates in the amount of $569.08 for
additional inspection services outside their original scope of work.
JL/KG: Passes 4 -0.
Aggregate Industries — MHS Track and Fields Project
MOTION to recommend payment to Aggregate Industries in the amount of $14,661.08 to
resurface topcoat at MHS running track. JL/KG: Passes 4 -0.
Cane & Island Tennis and Turf — MHS Track and Fields Project
MOTION to recommend payment to Cape & Island Tennis and Turf in the amount of
$73,187.00 for rubberized materials necessary for installation of track.
JL/KG: Passes 4 -0.
Wallace Floyd Design Group — Mansfield High School
MOTION to recommend payment to Wallace Floyd Design Group Invoice 1114 in the
amount of $248.83 t for professional services related to providing final close -out
documents to owner. JL/WM: Passes 4 -0.
Freedom Electrical Co. — Mansfield High School Generator Replacement Project
MOTION to recommend approval of Application for Payment No. 2 for a revised amount
of $13,300.00. (Original requisition submitted by Freedom Electrical had included cost of Req.
No.I and Req. No. 2 combined. Requisition No. 1 was already processed at that time).
WM/KG. Passes 4 -0.
Meeting adjourned 8:50 PM.
Respectfully submitted,
Eleanor McCarter, Administrative Secretary
David Young, Clerk
Date
127-17-00-