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Home My WebLink AboutMBC Minutes 7/9/2002" ;:/,:,,TOWN OF MANSFIELD r' ? Municipal Building Committee ( ?Meeting Minutes of July 9, 2002 Members resent },?Rich'ard Feeley, Chairman, David Young, Clerk, Kenneth Gay, and Elea"nbr'McCarter, Secretary William Moore — Excused Absence James Liddick — Vacation/Excused Absence Meeting Commenced at 7:00 PM. MANSFIELD HIGH SCHOOL Final Affidavits/Locker Room — MBC still waiting for Wallace Floyd Design Group to forward final affidavits. Outstanding Electrical — JRW to set up a meeting with Signet and Walter Parker to coordinate completion of outstanding contract work. • Assistive Listening System — Signet is claiming this was already provided. School Dept. advised they do not have this equipment. No transmittal is on file for this item. • Clocks —Per School Dept., new clocks installed by JRW were still not working accurately. GENERATOR REPLACEMENT PROJECT (MHS) Masoruv — Concrete work was scheduled to begin Monday, July 15, 2002. Genset — Anticipated delivery date for new generator unit is July 17 or July 18, 2002. Coordination — MBC to request Walter Parker, Bldg. & Grounds Dept. be available on site during installation of concrete slab and delivery of genset unit. TRACK AND FIELDS PROJECT (MHS) Project Schedule — Per an earlier conversation with the School Bldg. & Grounds Office, the MHS Track was expected to be open to the public beginning Wednesday, July 10, 2002. Track "Closed" signs were being removed that day. School Dept planned to host a tour of the track facility following a Golf Tournament Committee Breakfast in the morning. MBC members viewed the track later that evening. Invoices — Previous issue re: check payments being held pending receipt of back -up documentation. (School Business Manager had provided missing back up at the 7!1102 MBC Meeting.) MBC issued follow up letter to Town Treasurer authorizing Treasurer's Office to release payments to Aggregate Industries and Cape & Island Tennis and Turf (cc: M. Ahern, L. Lynch and J. D'Agostino). QUALTERS MIDDLE SCHOOL Handicap Station — Previous issue raised by Bldg Inspector re: need to install a handicap station to meet ADA requirements. School Building & Grounds office ordered (1) all -in -one handicap unit for the Home Economics Classroom (countertop, sink, 2 burner stove -top and refrigerator). Unit was expected to take about six weeks for delivery. School Dept. to coordinate installation upon delivery. Per conversation with Walter Parker earlier that day, Bldg. & Grounds Dept. would cover cost of unit (approximately $2,300.00). Visual Alarm System —Walter Parker spoke with the MBC Office earlier that day requesting direction from the Committee as to what is needed for strobe lights to meet ADA requirements. MBC to follow up with Fire Dept. JORDAN JACKSON ELEMENTARY SCHOOL Roof Repair Update: • MBC to request status update from Gale Associates prior to submitting next invoice for construction monitoring. • Contract for construction administration with Gale Associates pending. MBC to investigate further. • Ed Stewart (Gale Assoc.) asked Topcoat to provide a written project schedule during the Pre - construction Meeting. Contractor has still not provided a construction schedule. • Distribution list to receive copies of field reports from Gale Associates include MBC, School Dept. and Walter Parker, Bldgs. & Grounds Manager. Town Manager has not requested copies unless necessary due to an issue being raised. • Snow Guards — Walter Parker gave copies of the Jordan Jackson School roof plans to the Contractor to prepare a quote to furnish and install roof snow guards at the Jordan Jackson school. • Committee visited Jordan Jackson School later that evening to observe the status of roof repair work. FISHER- RICHARDSON HOUSE STABILIZATION PROJECT Grant Contract — MBC received a signed copy of the contract between MASS -HC and the Town of Mansfield via a Mansfield Historical Commission Member. Due to the time sensitivity on some requirements, MBC advised Eric Gradoia (MASAS -HC) that all future correspondence related to this project should be mailed directly the MBC Office. MBC will keep Mansfield Historical Commission informed on all key information. Archaeology Proposals — Discussion opened regarding only one proposal received from Timelines, Inc. of Littleton to provide an Archaeology Site Exam required by MASS -HC. MBC Office discussed the low response with Eric Gradoia earlier this week. Mr. Gradoia expressed support for Town to proceed with Timelines. Mr. Gradoia opinion was that due to historical specialty qualifications and DCAM certification requirements, re- bidding this work may not increase Town's level of response for the project. James Bright Architect needs to provide MBC with a written summary of proposals requested from other firms to do Site Examination work. Timelines Price Proposal — MBC appropriated a matched budget amount of $5,000 for Archaeology work related to this project (Total of $10,000.00). Timelines original price proposal of $14,732.00 exceeded the dollar amount budgeted for this work. James Bright Architect contacted Michael Roberts (President, Timeslines, Inc.) to verify the Scope of Work included in this project was clearly understood by their firm and that the price proposal submitted was based accordingly. • In an effort to reduce cost, Timelines submitted a revised proposal (dated July 8, 2002). Scope of Work in the revised proposal reduced level of excavation to a 12 -inch depth vs. 24 -inch depth. Price was reduced to $11,235.00. The revised proposal also stipulated that should MASS -HC require additional excavation or if there were significant findings on site, cost contract would increase. • MBC to speak with Town Manager regarding option to solicit additional proposals, attempt to further negotiate price with Timelines, or accept the revised Timelines proposal. Northeast Room Access — MBC requested a written response from the Building Inspector regarding Architect's suggested use ofPlexiglass material to secure area (where floorboards are to be removed) allowing maximum viewing of interior framing. Still waiting for response. WATER TREATMENT FACILITY Request for Qualifications — Members comments due by next MBC Meeting. INVOICES Gale Associates — Window Litigation/Qualters Middle School MOTION to recommend payment to Gale Associates in the amount of $1,500.00 for Professional Services associated with the ongoing litigation (Town of Mansfield vs. Keyes Associates). Services provided during the period May 1, through May 31, 2002 DY/KG: Passes 3 -0. Gale Associates — Roof Evaluation/Jordan Jackson Elementary MOTION to recommend payment to Gale Associates in the amount of $530.00 for Professional Services associated with the roof Settlement Agreement. DY/KG: Passes 3 -0. Freedom Electrical — Generator Replacement Project MOTION to recommend payment to Freedom Electrical for revised Application for Payment No. 2 in the amount of $13,300.00. Payment is for services through June 30, 2002. DY/KG: Passes 3 -0. Meeting adjourned at 9:00 PM. Respectfully submitted, Eleanor McCarter, Administrative Secretary David Young, Clerk /'Z ---� 7°--61-c-- Date��