Loading...
HomeMy WebLinkAboutMBC Minutes 7/16/2002Town of Mansfield 'Municipal Building Conunittee I! ; -,Meeting Minutes of July 16, 2002 Members P?resent; Richard Feeley, Chairman, David Young, Clerk, Kenneth Gay, James �'Lddi0k William Moore, and Eleanor McCarter, Secretary Attendees: Kurt Gaffney, Associate MBC Member/Water Operations Manager Meeting commenced at 7:50 PM WATER TREATMENT FACILITY AND WELLS PROJECT David Young excused himself from the MBC meeting during discussion of this project. Bid Procedures - MBC Chairman opened discussion regarding procurement procedures required to obtain Engineering Design Services. Under the Massachusetts Designer Selection Law, selection must be based on qualifications only and not price. Price would be negotiated after a designer is selected. MBC to begin the bid process by a Request for Qualifications to provide Engineering Design Services for the Dustin Well No.7, Prescott Wells 8 & 9 and relocation of the Wastewater Treatment Facility. Request for Qualifications (RFQ) - Kurt Gaffney drafted an RFQ with assistance from Heidi Zimmerman from the Office of the Inspector General. MBC reviewed and commented on the proposed language which included: • Work load - List of current projects and status of each project • Sub - consultants —List related information on sub - consultants • Experience — List Project Team experience • Insurance - Question was raised as to whether the amount of professional liability insurance to carry ($5 million) was too high and if so, what is the appropriate professional liability insurance amount. MBC to follow up with Town's insurance provider (Cuddy Insurance). • Cost Estimator - Question was raised as to whether the Town should require the engineer use a professional cost estimator to prepare the opinion of construction cost estimate at 25% and 95% of completed documents. Consensus was that this was not necessary. • Number of Meetings — Rich Feeley suggested changing wording from "8 meetings required" to read "Attend day and/or night meetings with the Municipal Building Committee and /or Town Staff as requested by the Town." • Contract Negotiation — Section (page 5) read that Town Manager negotiates contract terms. The MBC had delegation of authority to handle procurement, therefore chose to delete the word "Manager" under this section to instead read the "Town' to negotiate contract terms. Town Manager signature of approval would still be required on the contract. • Selection Procedure — (Item 1 page 4) Change: successfully complete this project. • General Section 1— Need to verify acronyms; EEO, AA, BE • Vehicle Car Wash - Kurt Gaffney noted that the scope of work to design a vehicle car wash has been added to the scope of work for this project since Town Meeting. This could be deleted if bids exceed budget. Tentative Project Schedule September 10, 2002 — Interview Short List firms September 11, 2002 - Award Design Contract Kurt Gaffney noted critical importance of February 1, 2003 date to keep on schedule. Should the Town of Mansfield not receive SRF Funding for this Project in 2002, the town would need to go back to Annual Town Meeting in Spring 2003 to request a vote for additional funding. David Young returned to MBC Meeting at 9: 00 PM. MANSFIELD HIGH SCHOOL Project Close -out — As of this date, JTC had not provided project close -out documentation previously requested by the MBC on numerous occasions. Suggestion was made to have MBC prepare a final close out package for JTC signature, based upon terms agreed to previously with JTC on January 15, 2002. GENERATOR REPLACEMENT PROJECT - MHS Concrete - 4 workers reported on site Monday, July 15, 2002 to pour concrete slab. Genset — New replacement generator expected to be delivered on Monday, July 23, 2002 QUALTERS MIDDLE SCHOOL Fire Protection/Visual Alarm Devices — Previous issue raised by Fire Dept. regarding visual alarm devices out of sequence. Jim Liddick suggested that the age of the strobe lights installed could contribute to problems of synchronizing. Jim questioned whether equipment cut sheets were available. Walter Parker may have on file in building & grounds office. Mr. Liddick suggested Pirotonics could review strobe issue at QMS. FISHER RICHARDSON HOUSE PROJECT Archaeology Contract - Timelines Inc. revised their original proposal recommending a cost plus fixed fee contract. MBC to request Timelines forward a contract to the Town for a not to exceed fee of $11, 235.00, unless otherwise authorized by the Town. Meeting adjourned at 9:30 PM. Respectfully submitted, Eleanor McCarter, Secretary David Young, g Clerk Date Z7 /7a a7